Concert Chiller Pads

Solicitation / RFP / RFQ

This document is a Request for Job Site Visit for an upcoming RFQ/Solicitation. Attendance at this job site visit is mandatory for contractors wishing to submit quotations.

• Contractors are required to visit the job site before submitting quotations.

• Proper identification (e.g., a valid Driver's License) is required for access.

• Vendors must report to Bldg. 72 for a pass to access NRL.

• Failure to attend the scheduled job site visit may result in the vendor being considered 'Non-Responsive'.

• Contact with the End-User outside of the job site visit is strictly prohibited and may result in the bid being considered 'tainted' and cancelled.

• For the site visit, HARD HATS, GOGGLES, AND GLOVES WILL BE PROVIDED BY NRL. Attendees must bring their own FLASHLIGHTS for inspection purposes.

• Not specified in this document.

• Job Site Visit Date & Time: 04/23/2026, 1:00 PM – 3:00 PM

• Job Site Visit Location: NAVAL RESEARCH LABORATORY, 4555 Overlook Avenue SW, Washington, DC 20375-5329

• Intent to Attend Notification: Vendors must notify the Contracting Officer of their intent to attend by 04/22/2024, 12 p.m.

• Vendor Quote Due Date: 04/30/2026, 4:00 PM Eastern Standard Time.

• Questions Deadline: Any questions after the Job Site Visit must be directed to the Contracting Officer via email no later than 04/28/2026 at 4:00 p.m. Eastern Standard Time.

• Not specified in this document.

• Any changes to the description, specifications, or drawings after the job site visit will be issued to all vendors.

• Directions to the Naval Research Laboratory can be found on Google Maps.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for constructing a new concrete pad for a Chiller at the Naval Research Laboratory (NRL) Building A69.

• Construct one small concrete pad on the south side of Building A69, as per attached structural drawing S-101 and mechanical drawing M-101.

• Coordinate a kick-off meeting within 2 weeks of contract award.

• Provide a project schedule within 3 weeks of contract award.

• Submit shop drawings for Steel Rebar, Concrete Mixed Design, and Miscellaneous accessories (allow 2 weeks for Government review).

• Provide a detailed cost breakdown, noting any exclusions.

• All work must comply with the latest versions of specified industry standards (UFC, UFGS, ICEA, UL, NFPA, ANSI, NEMA, IESNA, NEIS, NEC, ASHRAE, ASTM, EM 385-1-1, OSHA 29 CFR 1926).

• Accident Prevention Plan (APP) must comply with Army Corp of Engineers EM-385 Latest Revision.

• Operations involving cranes require a crane lift plan.

• Contractor is responsible for obtaining all required local/state permits.

• Waste management must prioritize reuse/recycling and comply with environmental regulations.

• Submit O&M Data and Closeout Submittals per UFGS standards.

• Final inspection requires corrections within 30 days of noted deficiencies.

• Work is to be performed at the NRL Building A69.

• Contractor must coordinate work hours (0630-1700 without badge, 0500-2100 with badge).

• Contractor and employees require identification for facility access and must present it upon request.

• Work will be performed in and around an occupied facility; care must be taken to prevent damage.

• Contractor must notify the contracting officer and NRL EIC in writing when equipment and materials are ready; a start date will be mutually agreed upon.

• Contractor badges can take 2-3 weeks to process.

• Site visits require a minimum of 7 days' notice.

• RFIs/Submittals must be in writing and allow 2 weeks for government review.

• Contractor must test for Asbestos/Lead Containing Material prior to work commencement.

• Emergency Number: 202-433-3333 (DO NOT CALL 911).

• Contractors are not allowed to take pictures; photos will be taken by NRL EIC.

• No utility interruption without written request and coordination via NRL EIC.

• Laydown areas and traffic pattern changes require coordination and approval.

• Unexpected field conditions must be reported in writing.

• Personnel training information must be provided.

• Only the contracting officer can issue a stop of work order.

• Waste disposal records must be submitted within 15 days of project completion.

• Contractor must comply with NRL's Environmental Management System (EMS) policy.

• Warranty information must be provided as detailed in the SOW.

• Structural DWG: S102 – PW860 South Concrete Pad Framing Plan Details

• Mechanical DWG: M-101 PW6860 Marked

Form / Attachment / Pricing Sheet

This document is a "New Chiller Piping Plan" drawing (Sheet M-101) that details the proposed layout and connections for a new chiller installation. It serves as a critical component for understanding the physical requirements and installation specifics of the equipment.

• New Chiller Plan: Outlines the placement of a new chiller, noting its position to avoid an existing downspout.
• Piping Details: Specifies the use of 1-1/2" copper for connections, including provisions for vibration hoses, temperature thermometers, pressure gauges, pipe supports, boiler drains, ball valves, and air vents.
• Connections: Details connections to existing exhaust drops, heat lines, and potential tapping into existing compressed air connections.
• Structural Requirements: References a "Structural Detail Sheet" for the new concrete pad and notes a minimum 40-inch clearance requirement between the chiller and the electrical disconnect enclosure, as well as on all four sides of the chiller.
• Location Notes: Provides specific measurements and notes regarding the placement of the new chiller pad relative to the building and existing features.
• General Notes: Includes important information regarding the scope of work (new vs. existing), the need for contractor validation and coordination, and that plans are for information only.

This drawing is essential for bidders to understand the physical scope, site preparation requirements (concrete pad), utility connections, and spatial constraints associated with the chiller installation. It directly impacts the planning, material selection, and labor required for the project.

Form / Attachment / Pricing Sheet

This document provides detailed plans and notes for the construction of a concrete pad intended to support a chiller unit. It serves as a technical specification for bidders to understand the requirements for this specific component of a larger project.

• Plan View: Details the dimensions of the concrete pad (11'-0" x 5'-0") and its location relative to other site features.
• Section View: Illustrates the cross-section of the pad, including its thickness (6 inches) and the reinforcement details (6"x6"-W2.0x2.0 welded wire fabric).
• Notes: Provides critical information such as:
  • The need to coordinate pad location with mechanical drawings (M-101).
  • The top of the concrete pad elevation is to be determined on-site.
  • Concrete strength requirements (4000 PSI normal weight with 6% air entrainment for exterior concrete).
  • Compliance with ASTM A185 for steel welded wire fabric.
• Dimensions and Scales: Includes specific measurements and scales for accurate construction.

This attachment is crucial for bidders to accurately estimate the materials, labor, and time required for constructing the chiller support pad. It directly impacts the scope of work and cost proposals related to site preparation and structural elements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically "Concrete Chiller Pads," being procured by the Naval Research Laboratory (NRL) in Washington, DC. This announcement serves as the only solicitation, and written quotations are requested. The government intends to award a Firm-Fixed-Price (FFP) purchase order.

• The procurement is for "BRAND NAME OR EQUAL" concrete chiller pads.

• Items must be new equipment ONLY, covered by the manufacturer's warranty.

• Vendors must provide documentation proving they are an Original Equipment Manufacturer (OEM), an OEM authorized dealer, an authorized distributor, or an authorized reseller.

• Maintenance renewals (software licenses, services, etc.) must begin on or after the contract award date.

• Delivery is preferred FOB DESTINATION to the U.S. Naval Research Laboratory in Washington, DC.

• Contract Type: Firm-Fixed-Price (FFP)

• Product Service Code (PSC): Y1PZ

• North American Industrial Classification System (NAICS) Code: 238110 (Poured Concrete Foundation and Structure Contractors)

• Small Business Size Standard: $19,000,000

• Period of Performance: Not explicitly stated, but delivery time is requested.

• Offers are due by April 22, 2026, 04:00 PM EDT.

• All quotations must be submitted via email.

• Vendors must include their DUNS Number and Cage Code on their quote.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Prospective contractors must have an active registration in the System for Award Management (SAM) database.

• This procurement is a Total Small Business Set-Aside in accordance with FAR 19.5.

• A specification attachment is referenced for detailed requirements.

• All questions regarding the solicitation must be submitted via email.