Concrete and Masonry Scanning Services

Form / Attachment / Pricing Sheet

This document, "Appendix A Argonne Terms and Conditions (For Labor Hour and Time and Materials Contracts) ANL-528," outlines the specific terms and conditions that will govern Labor Hour and Time and Materials contracts issued by Argonne National Laboratory. It serves as a critical attachment for any solicitation or contract that utilizes these contract types.

• Applicable Law: Specifies Illinois law if Federal law does not apply.
• Assignment: Outlines conditions for contract assignment.
• Conduct of Employees: Requires adherence to Argonne's Code of Conduct.
• Conflicts in Documentation: Establishes a hierarchy for resolving discrepancies within contract documents.
• Consideration and Allowable Costs: Details what costs are reimbursable, including labor, materials, supplies, computer time, and travel. It specifies that travel time is not compensable but expenses are reimbursable under specific conditions and requires approval for foreign travel.
• Data Breach: Mandates contractor policies and procedures for data security and notification in case of a breach.
• Environmental Protection: Requires compliance with all applicable environmental laws and regulations.
• Information Technology Acquisitions: Requires compliance with IT security policies and requirements.
• Laboratory Site Access, Safety and Health: Outlines requirements for contractor personnel accessing Argonne's site, including safety protocols and the need for valid identification (REAL ID).
• Laboratory Site Access and/or Participation by Non-U.S. Nationals: Details procedures and requirements for foreign national access and participation in activities.
• Limitation of Liability: Defines the contractor's liability for consequential damages.
• Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons: Specifies requirements for managing and reporting the use of these substances, including compliance with EPA regulations and the use of certified technicians and equipment.
• Suspect Counterfeit Parts: Warrants that all provided items are genuine, new, and unused, and requires indemnification for losses related to counterfeit parts.
• Technical Standards Program: Outlines requirements for participation in the development and use of DOE Technical Standards.
• Incorporated Clauses: Lists numerous FAR and DEAR clauses that are incorporated by reference, covering a wide range of contractual requirements.

Bidders responding to solicitations that include this Appendix A must carefully review these terms and conditions. They will form a significant part of the resulting contract and dictate many of the contractor's obligations, cost allowability, safety requirements, and compliance responsibilities. Understanding these terms is crucial for accurate proposal development, cost estimation, and operational planning.

Amendment / Modification

This addendum (Addendum No. 0001) modifies the subject Request for Quotation (RFQ) No. 6-B185-Q-00205-00.

Key changes include:

• Removal of the ANL-71COM terms and conditions and their replacement with ANL-528 terms and conditions.

• Addition of Appendix C – Price Schedule.

• Clarification of information regarding pricing expectations for the RFQ.

• ANL-71COM terms and conditions (removed).

• ANL-528 terms and conditions (added).

• Appendix C – Price Schedule (added).

• Pricing expectations (clarified).

Bidders should note these changes when preparing their proposals. Specifically, they must use the ANL-528 terms and conditions and refer to the newly added Appendix C – Price Schedule. The clarification on pricing expectations may also impact how proposals are structured and submitted.

Forms / Attachments / Pricing Sheets

This document, "ANL-71COM (October 22, 2025) Argonne Terms and Conditions for Commercial Goods and Services," outlines the standard terms and conditions that apply to commercial goods and services procured by Argonne National Laboratory. It serves as a critical attachment to any solicitation or contract, detailing the legal and operational framework for vendors.

• Definitions: Clarifies terms such as "Argonne National Laboratory," "Argonne," "ANL," "Laboratory," and "Government."
• Thresholds: Specifies the Micro-Purchase Threshold ($15,000) and Simplified Acquisition Threshold (SAT) ($350,000).
• Table of Contents: Lists 65 clauses covering various aspects of the contract, including assignment, audits, changes, conduct of employees, cybersecurity, disputes, environmental protection, payments, termination, and incorporated FAR/DEAR clauses.
• Specific Clauses: Details important contractual obligations such as cybersecurity requirements, data breach protocols, limitations of liability, and inspection/acceptance procedures.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulations (DEAR) clauses that are incorporated by reference, many with specific applicability conditions based on contract value or type.
• Suspect/Counterfeit Bolt Headmark List: Includes a specific list of headmarks to identify suspect or counterfeit bolts, treating any bolt on this list as defective without further testing.

This document is essential for potential bidders to understand the contractual obligations, compliance requirements, and legal terms that will govern any awarded contract. It highlights critical areas such as cybersecurity, data handling, dispute resolution, and specific prohibitions (e.g., on counterfeit parts). Bidders must review these terms to assess their ability to comply and to accurately factor these requirements into their proposals and pricing. The "Suspect/Counterfeit Bolt Headmark List" is particularly relevant for procurements involving hardware or components.

Other / Unclassified

This document, "Moderate Risk On-Site Supplemental Conditions," outlines specific requirements and conditions for contractors performing work at Argonne National Laboratory (ANL). It details critical aspects such as approval to proceed, indemnity clauses, insurance requirements, and comprehensive Environment, Safety, and Health (ES&H) protocols.

This document is highly relevant to potential bidders as it establishes the operational, safety, and compliance framework for any on-site work. Key areas of interest for bidders include:

• Approval to Proceed: Work cannot commence without explicit approval from the Project Specialist/Technical Representative.
• Indemnity: Contractors must indemnify ANL, the University of Chicago, and the U.S. Government against losses and damages, and are responsible for repairing any damage they cause to site property.
• Insurance: Specific insurance coverage types and limits (General Liability, Automobile Liability, Professional Liability, Worker's Compensation) are mandated, with requirements for additional insured status and waiver of subrogation.
• Environment, Safety, and Health (ES&H): This is a major focus, requiring adherence to numerous federal regulations (e.g., 10 CFR 851, 29 CFR 1910/1926, 40 CFR) and specific ANL requirements. This includes:
  • Submission and approval of a site-specific Worker Safety and Health Program (WSHP) or adherence to ANL's program.
  • Development and submission of Job Safety Analyses (JSAs) for all tasks, detailing hazards and mitigation.
  • Mandatory ES&H orientation for all personnel.
  • Strict adherence to site rules, including prohibitions on weapons, controlled substances, and specific conduct.
  • Detailed requirements for Personal Protective Equipment (PPE), electrical safety, equipment inspection, and waste disposal.
  • A progressive disciplinary program for safety violations, which can impact future contract awards.
• FAR/DEAR Clauses: The document incorporates various Federal Acquisition Regulation (FAR) and Defense Acquisition Regulation (DEAR) clauses, including those related to personal identity verification, pollution prevention, access to records, and radiation protection. Bidders must understand these contractual obligations.

Understanding and complying with these supplemental conditions is crucial for successful contract performance and site access.

Form / Attachment / Pricing Sheet

This document, "ANL-70A Reps and Certs Short Version," is a supplement to the U.S. Federal Government Online Representations and Certifications Application in SAM.gov. It requires offerors to provide specific representations and certifications related to their business, including compliance with Federal Acquisition Regulation (FAR) clauses.

• General Information: Requires Legal Name, Unique Entity ID (UEI), Doing Business As (if applicable), Physical Street Address, Primary Performance Location, and Primary Contact information.
• Business Organization: Requires selection of the Entity Type and State of Incorporation.
• NAICS Code: Requires the North American Industry Classification System (NAICS) Code and Size Standard.
• FAR Clauses: Includes representations and certifications related to:
  • FAR 52.204-26: Covered Telecommunications Equipment of Service-Representation.
  • Laboratory Terms and Conditions.
  • Suspect/Counterfeit Part Certification.
  • Personal Conflict of Interest Certification.
  • FAR 52.227-14: Representation of Limited Rights Data and Restricted Computer Software.
  • Certification As To Small Business or Non-Profit Status Under Public Law 96-517.
  • FAR 52.225-1: Buy American Act-Supplies (for offers >= $10,000).
  • FAR 52.203-11: Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions (for offers >= $150,000).
  • FAR 52.203-2: Certificate of Independent Price Determination (for fixed price offers >= $250,000).
  • FAR 52.230-1: Cost Accounting Standards Notices and Certification (for offers >= $2,000,000).
• Signature: Requires an authorized representative to sign, certifying the truthfulness and accuracy of the provided information.

This document is critical for any vendor intending to bid on the associated opportunity. Offerors must accurately complete all sections to ensure their bid is compliant and considered. Failure to provide accurate representations and certifications may result in rejection of the offer. It outlines specific compliance requirements and certifications necessary for participation in the procurement process.

Statement of Work (SOW) / Performance Work Statement (PWS)

Argonne National Laboratory requires a qualified contractor to perform non-destructive scanning of concrete and masonry substrates using Ground Penetrating Radar (GPR) and complementary detection technologies. The primary goal is to identify embedded elements within various concrete and masonry structures to reduce risk before penetration activities.

• Scanning Services: Utilize GPR and other detection methods to identify embedded items such as reinforcing steel, post-tension cables, conduits, piping, anchors, plates, voids, or anomalies.

• Substrates: Applicable to cast-in-place concrete (on grade and elevated), walls, beams, columns, decks, CMU, precast elements, and structural toppings.

• Purpose of Scanning: Prevent injury, avoid damage to structural/utility systems, support safe construction/maintenance, improve coordination, and maintain safety compliance.

• Service Delivery: Performed on an as-needed basis for construction, maintenance, and modification projects requiring concrete/masonry penetration. Work is scheduled via a Blind Penetration Permit (ANL-909).

• Execution: Conducted by trained technicians. Scanning limits and surface preparation require coordination. Detected items must be clearly marked on the surface.

• Deliverables: Field sketches, photographs, annotated drawings, and summary reports detailing scanning dates, areas, methods, findings, limitations, and technician qualifications. Digital deliverables are provided as requested.

• All work must be performed without damaging existing structures or finishes.

• Contractor must comply with Argonne safety requirements, OSHA standards, and DOE contractor obligations.

• Services are performed on an as-needed basis.

• Work locations are at Argonne National Laboratory.

• Contractor must provide qualified personnel and appropriate equipment.

• Compliance with Argonne's Environmental, Safety & Health (ESH) expectations is mandatory.

• Coordination with Argonne supervisors, project specialists, or technical representatives is required for site access, area definition, and integration of findings.