CONDENSING UNIT, MA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, seeking quotes for a Firm Fixed Price Purchase Order. The U.S. Coast Guard Surface Forces Logistics Center (SFLC) has a requirement for specific items.

• The primary item required is a CONDENSING UNIT, MA (NSN: 4130-01-F24-6807, Part #: ZRD48KCE-TFD), with a quantity of 6 EA.

• No substitutions are authorized without approval from USCG SFLC technical experts.

• Preservation, packaging, and marking must be in accordance with MIL-STD-2073-1E Method 10, using wooden crates with appropriate cushioning and bracing.

• Each package must be marked IAW MIL-STD-129R and barcoded IAW ISO/IEC-16388-2007, Code 39 symbology.

• Packaging must include: ITEM NAME, PART NUMBER, NSN, QNTY, COND-A, CONTRACT NUMBER / ORDER NUMBER.

• Bidders must confirm if they can meet packaging requirements.

• The anticipated award is a Firm Fixed Price Purchase Order.

• Payments are NET 30, in accordance with FAR 52.232-25 Prompt Payment.

• All responsible sources may submit a quotation.

• Vendors must have an active registration in SAM.Gov prior to award.

• Total cost must include delivery and any freight charges to zip code 21226.

• Shipping is FOB DESTINATION REQUIRED.

• Ship to: USCG CENTER, 2401 HAWKINS POINT ROAD, RECEIVING ROOM- BUILDING 88, BALTIMORE, MD 21226.

• Deliveries are to be made Monday through Friday between 8 am and 3 pm.

• Invoicing must be processed through https://www.ipp.gov.

• Invoices must include: CG contract number, vendor’s invoice number, vendor’s UEI, UEI & TINs number, cage number, PO item number, description of supplies or services, unit prices and extended totals. Shipping costs should be a separate line item.

• A copy of the invoice must also be sent to Luke.F.Maupin@uscg.mil.

• All acquisitions expected to exceed $10k can be found on SAM.GOV.

• Vendors unable to meet the required delivery date must provide the date (DD).

• All material must be shipped to the specified Baltimore address and accompanied by an itemized packaging list citing the Purchase Order Number.

• Packing lists and exterior of all material shipped must clearly mark: Purchase Order Number, National Stock Number (if applicable), Vendor name, and Part Number.

• U.S. COAST GUARD APPROVED LABEL should include specific details (NSN, ITEM NAME, PART NUMBER, PURCHASE ORDER NUMBER, "COAST GUARD SFLC MATERIAL", CONDITION (A), QUANTITY AND UNIT OF ISSUE).

• Any changes in Delivery Timeframes or tracking information should be sent to Luke.F.Maupin@uscg.mil.

Solicitation / RFP / RFQ

This document outlines the Federal Acquisition Regulation (FAR) clauses applicable to this solicitation. It details various contractual terms and conditions that offerors must adhere to. Key clauses include instructions to offerors, representations and certifications, contract terms and conditions for commercial items, and inspection of supplies.

• FAR 52.212-1, Instructions to Offerors-Commercial Items (MAR 2023): Offerors must include a completed copy of FAR 52.212-3 with their quote.

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (MAR 2023) with Alternate I: Required for submission.

• FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (JUN 2023): This clause incorporates numerous other FAR clauses necessary for commercial item acquisitions.

• Preparation for Delivery: All material shipped must be accompanied by an itemized packing list citing the Purchase Order Number. Material must be packed to afford adequate protection against damage during shipment and for warehouse storage. Packages must be clearly marked with the Purchase Order Number, Stock number (if applicable), Vendor name, and Part Number.

• Deliveries: Must be made Monday through Friday between 7:00 A.M. and 1:00 P.M.

• Invoicing: Electronic invoicing is required. Inquiries should be directed to the U.S. Coast Guard FINCEN.

• SAM Registration: Contractors must be registered in the System for Award Management (SAM) and maintain current, accurate, and complete information. Annual updates are required.

• The document references various FAR clauses applicable to commercial items and supplies.

• Offerors must include a completed copy of FAR 52.212-3 with their quote.

• Specific submission instructions for proposals or quotes are not detailed in this document, but FAR 52.212-1 provides general guidance.

• The document lists numerous FAR clauses related to small business set-asides and utilization (e.g., 52.219-6, 52.219-7, 52.219-8, 52.219-9, 52.219-14, 52.219-20, 52.219-22, 52.219-27, 52.219-28, 52.219-29, 52.219-30, 52.219-32, 52.219-33). Offerors should review these clauses to determine applicability.

• FAR 52.204-7 requires offerors to be registered in SAM.

• Full text of referenced FAR clauses can be obtained electronically at www.acquisition.gov.

• The document also includes FAR 52.246-2 (Inspection of Supplies -- Fixed-Price) and CGAP 3032.7002-90 (Invoice and voucher review and approval).