Conference and accommodation Services in Buenos Aires Argentina
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Buenos Aires, under the Department of State, is soliciting proposals for Conference and Accommodation Services in Buenos Aires, Argentina. This Request for Quotations (RFQ) seeks a venue for the CLDC Conference in May 2026, intending to award a firm-fixed-price contract. Proposals are due November 28, 2025, at noon Buenos Aires time.
Scope of Work
This solicitation requires comprehensive services including:
- Lodging: 45-55 guaranteed rooms (May 17-23, 2026 for participants; May 15-16 check-in, May 24 check-out for coordinators). Includes Club Level access for specific rooms, private meeting room, and preferred early check-in or secure luggage storage.
- Conference Space: A large meeting space for 45-60 persons (May 18-22, 2026, with May 17 setup) with specific table configurations and natural lighting preferred. A small boardroom-style meeting space for 10-12 people (May 17-18).
- Refreshments: All-day water service, AM/PM coffee breaks with varied snacks and juices (Monday-Friday), preferably in a separate area.
- Lunch: In-hotel restaurant with designated seating, buffet style preferred, offering gluten-free and vegetarian options. A small dining area or reserved table for Monday and Tuesday.
- Audio/Visual: Flip charts, projector/screen, podium with microphones, laptop with remote, and Wi-Fi in conference and lunch areas.
- Business Center: Access to computers, printer, internet, and complimentary B&W photocopying (minimum 100 pages).
- Billing: Full breakfast must be included in the room rate and noted on bills.
Contract & Timeline
- Contract Type: Firm-Fixed-Price Purchase Order
- Period of Performance: May 17-23, 2026 (participants); May 15-24, 2026 (coordinators)
- Set-Aside: No specific set-aside mentioned.
- Submission Deadline: November 28, 2025, at noon Buenos Aires time.
- Published: November 21, 2025
Evaluation
Award will be made to the lowest priced, acceptable, responsible offeror. Acceptability is determined by compliance with Section 3 requirements, while responsibility is assessed based on FAR 9.1 criteria (financial resources, ability to comply, integrity, organization, experience, equipment, and eligibility).
Submission Requirements & Notes
- Submission Method: Electronically to
pachecom@state.gov. - Format: MS-Word/Excel 2007/2010 or Adobe Acrobat (PDF). File size limit of 30MB per email.
- Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information per Section 3, and proof of SAM registration.
- Eligibility: Offerors must be registered in the System for Award Management (SAM).
- Language: Proposals must be in English; incomplete proposals will not be accepted.
- Payment: Value Added Tax (VAT) is not included in CLIN rates and will be priced separately. Payment will be in local currency at the "Dolar Billete, tipo vendedor" exchange rate.