Construct Concrete Pads for HVAC Maintenance 610A4-26-506

Amendment / Modification

This amendment (0001) to solicitation 36C25026Q0495 extends the offer due date and provides answers to submitted RFI questions.

• Offer Due Date Extension: The deadline for submitting offers has been extended from June 19, 2026, to June 24, 2026, at 4:30 PM EST. This extension is due to a Federal Holiday.

• RFI Responses: The amendment includes answers to vendor questions on pages 2-4, addressing various aspects of the solicitation.

• Solicitation Deadline: The due date for offers has been modified.

• RFI Responses: New information is provided in response to vendor inquiries.

• The proposal submission deadline has been extended to June 24, 2026, 4:30 PM EST.

• Bidders should review the RFI responses to ensure their proposals address all clarified requirements.

Forms / Attachments / Pricing Sheets

This document is a "General Decision" which provides prevailing wage rates and fringe benefits for various construction trades in Indiana. It is intended to inform bidders about the minimum wage and benefit requirements for laborers and mechanics employed on federally funded or assisted construction projects in the specified counties.

• General Decision Number: IN20260006
• State: Indiana
• Construction Types: Heavy and Highway
• Counties Covered: A comprehensive list of Indiana counties, with specific exclusions for Lake, Laporte, Porter, and St. Joseph counties for Heavy and Highway Construction Projects.
• Trades Covered: Includes wage and fringe rates for various trades such as Asbestos Workers/Insulators, Hazardous Material Handlers, Bricklayers, Terrazzo Workers/Finishers, Tile/Marble Workers/Finishers, Electricians (various classifications), Power Equipment Operators, Laborers (various groups), Ironworkers, Painters, Glaziers, Cement Masons/Concrete Finishers, Plasterers, Plumbers/Pipefitters, Roofers, Sheet Metal Workers, Truck Drivers, and Welders.
• Effective Dates: Wage determinations are provided with effective dates, typically ranging from 2023 to 2025.
• Footnotes and Identifiers: Explanations of union rate identifiers, survey rate identifiers, and state-adopted rate identifiers are provided, along with information on paid sick leave and Executive Order 13658.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It ensures compliance with federal labor laws by outlining the minimum wage and fringe benefit rates that must be paid to workers on the project. Failure to comply with these wage determinations can lead to penalties and project delays.

Form / Attachment / Pricing Sheet

This document contains construction drawings and details for the "Construct Concrete Pads for HVAC" opportunity. It provides visual guidance for the scope of work.

• Site Plan: Shows the overall site layout with building designations (B-1, B-2, etc.) and locations for HVAC equipment pads (T-4, T-5, T-6).
• Enlarged Views: Detailed drawings of the HVAC equipment pads (T-4, T-5, T-6) and an enlarged view of Building 8, illustrating specific construction elements.
• Section A: Details the construction of a "6" Thick Maintenance Pad," including requirements for flexible caulk protection and spacing for PVC conduits.
• Detail B: Illustrates the construction around an existing electrical main and transformer on a concrete pad, including an existing storm sewer.
• Specific Instructions: Includes notes on forming concrete pads around inlets, providing removable mesh grills, and installing rails with gates or removable sections around certain pads.

These drawings are critical for bidders to understand the physical scope, layout, and specific construction requirements for the concrete pads. They provide essential details for accurate bidding, material estimation, and execution planning.

Solicitation / RFP / RFQ

This solicitation is for the construction of concrete pads at the Fort Wayne VA Medical Center. The project involves creating one single whole building pad behind Building #8 for maintenance support of existing electrical, HVAC, and minor repair systems. Additionally, one maintenance pad will be constructed in front of each of Buildings T-4, T-5, and T-6 for similar maintenance support.

• Construction of three (3) concrete maintenance pads (6" thick, using rebar).

• Installation of Powder-Coated Aluminum railings around the pads at buildings T-4, T-5, and T-6, including a gate or removable section for maintenance access.

• Addition of flashing between the concrete pads and the buildings to prevent water buildup.

• Concrete must be formed to flow to 2 preset drains.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days from receipt of the Notice to Proceed.

• Estimated Value: Not specified.

• Liquidated Damages: No.

• Proposal Submission: Email quotes to samuel.galbreath@va.gov. No physical quotes will be accepted.

• Key Deadlines:

  • Site Visit: 05/21/26 at 0900 EST.
  • RFI Deadline: 05/29/26.
  • Offer Due Date: 06/19/26 at 1630 EDT.

• Evaluation Criteria: Not specified.

• Bonds: Payment, performance, and bid bonds are required.

• Must be a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) listed in the SBA certification database at the time of offer submission and contract award.

• Offerors must submit the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) with their offer.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45M.

• Background investigations may be required for contractor personnel.

• Offerors must comply with Buy American requirements for construction materials.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with limitations on subcontracting if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Definitions: The document references definitions for "similarly situated certified SDVOSB/VOSB subcontractor" and clarifies that costs of materials are excluded from subcontracting calculations.
• Penalties: It warns that false certifications are subject to penalties under Title 18, United States Code, Section 1001, including criminal, civil, or administrative penalties.
• Compliance Verification: Offerors acknowledge that they may be required to provide documentation to verify compliance.
• Certification Section: A section is provided for the offeror to complete, sign, and return, certifying their compliance.

This is a mandatory certification. Offerors must complete and submit this form with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Request for Information (RFI)

This document is a Request for Information (RFI) for the "Construct Concrete Pads for HVAC Maintenance" project. The project is located at the VA Northern Indiana Healthcare System in Fort Wayne, Indiana.

• Project Number: 610A4-26-506
• Project Title: Construct Concrete Pads for HVAC Maintenance
• Project Location: VA Northern Indiana Healthcare System, 2121 Lake Ave, Fort Wayne, IN 46805

Contractors are instructed to thoroughly read the solicitation, specifications, drawings, and other pertinent documents before submitting questions or requests for clarification. When submitting questions, contractors must specifically identify the relevant specification and/or solicitation section(s) or drawing number(s). Questions that do not meet these requirements may not be answered by the Government in a timely manner.

RFIs will be answered by amendment(s) issued to SAM.gov or via email.

• To: Samuel Galbreath, Contract Specialist, Department of Veterans Affairs, Network 10 Contracting Office
• Email: Samuel.galbreath@va.gov

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Evaluation Form." It is designed to collect information from potential bidders regarding their safety and environmental records, which is applicable to Solicitation # 36C25026Q0495.

• Company Information: Fields for Company Name, Address, Telephone, Fax, Email, and Contact Person.
• OSHA 300 Data: A table to record the following for 2022, 2023, and 2024:
  • Number of man hours (jobsite and office)
  • Number of cases involving days away from work, restricted activity, or both
  • Days away, restricted, or transferred rate (DART Rate)
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with a requirement for explanation of any violations).
• Required Attachments: Bidders must attach copies of their OSHA 300 and 300a Forms. A link to access these forms is provided: http://www.osha.gov/pls/publications/publication.html.
• NAICS Code: A field to provide the six-digit North American Industrial Classification System (NAICS) Code for the acquisition.
• Safety and Health Program Administrator: A question asking who administers the company's Safety and Health Program.
• Insurance Experience Modification Rate (EMR): A field to provide the company's EMR.

This form is crucial for bidders to complete and submit as part of their proposal. It requires the collection of specific safety and environmental data, including OSHA recordable incident rates and violation history, as well as company identification and EMR. The information provided will be used by the government to evaluate the contractor's safety performance prior to award.

Form / Attachment / Pricing Sheet

This document, "SECTION 03 30 53 (SHORT FORM) CAST-IN-PLACE CONCRETE," provides detailed specifications for the materials, execution, and quality assurance requirements for cast-in-place concrete work. It serves as a technical specification for contractors to follow when performing concrete-related tasks.

• Materials: Specifies requirements for Portland cement, pozzolans (fly ash, slag, silica fume), aggregates (coarse and fine), mixing water, admixtures, reinforcing steel, formwork materials, and accessories.
• Concrete Mixes: Outlines design requirements for concrete mixes, including compressive strength, cement and water factors, and slump limitations, referencing ASTM standards.
• Execution: Details procedures for formwork installation and removal, reinforcement placement, vapor barrier installation, concrete placement (including hot and cold weather considerations), joint construction (construction, contraction, expansion), finishing, curing, and protective coatings.
• Quality Assurance: Includes requirements for installer qualifications, preconstruction testing by an independent laboratory, and field testing.
• Applicable Publications: Lists relevant standards from ACI and ASTM that must be adhered to.

This document is crucial for any bidder involved in concrete work. It defines the exact standards, materials, and construction methods that must be followed. Bidders must review this specification to ensure their proposed concrete work, including any associated costs and timelines, fully complies with these detailed requirements. Failure to adhere to these specifications could lead to rejection of work or non-compliance with contract terms.