Construction of two ADA ramps at U.S. Embassy in Madrid

Form / Attachment / Pricing Sheet

This document is Attachment 1, a "Breakdown of Price by Divisions of Specifications." It serves as a template for offerors to detail their proposed pricing for the opportunity.

• The form requires bidders to break down their total price by specific divisions, including:
  • General Requirements/Mobilization
  • Site Work
  • Concrete
  • Masonry
  • Metals
  • Wood and Plastic
  • Thermal and Moisture
  • Doors and Windows
  • Finishes
  • Specialties
  • Equipment
  • Furnishings
  • Special Construction
  • Conveying Systems
  • Mechanical
  • Electrical
• For each division, bidders must provide estimated costs for Labor, Materials, Overhead, and Profit, culminating in a Total for each division.
• A "TOTAL EUROS" field is provided for the sum of all divisions.
• "Allowance Items" are noted as NONE.
• A "PROPOSAL PRICE TOTAL EUROS" field is present.
• A section for "Alternates" is included, with instructions to list them separately and not include them in the total.
• Fields for "Offeror" and "Date" are at the bottom.

Bidders must complete this form accurately to detail their proposed costs according to the specified divisions. This breakdown is crucial for the government's evaluation of the proposal's pricing structure and overall cost-effectiveness.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and schematics related to the opportunity. These drawings provide detailed visual information about the physical layout, dimensions, and specifications of the proposed work.

• Elevations and cross-sections of structures.
• Dimensional callouts (e.g., 900mm, 4361mm, 1500mm) indicating lengths, widths, and heights.
• Labels for specific areas or rooms (e.g., VESTIBULE B33A, STORAGE B30, PROTOCOL B26).
• Indication of slopes (e.g., 1:12).
• Notes such as "SENSITIVE BUT UNCLASSIFIED".

Bidders should review these drawings to understand the physical scope of the project, spatial requirements, and specific construction details. This information is critical for accurately estimating costs, developing technical proposals, and ensuring compliance with design specifications.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) from the U.S. Embassy in Madrid for the construction of two wheelchair ramps. The U.S. Government intends to award a contract or purchase order to the responsible company whose offer is most advantageous, considering price and other factors. Initial proposals will be the basis for award, though discussions may be held if necessary.

• Construction of two wheelchair ramps at the U.S. Embassy in Madrid.

• The contract type and estimated value are not specified in this document.

• Site Visit: Scheduled for Monday, April 13, 2026, at 11:00 a.m. Interested parties must send names and I.D. numbers to ruizlx@state.gov.

• Quotation Submission: Must be submitted electronically via the provided link: https://forms.gle/MHzczW1wyhHyi7uj7.

• Deadline: On or before 16:00 hours on April 29, 2026. Late quotations will not be accepted.

• Required Documentation:

  1. Completed and signed OFFER portion of Standard Form 1442.
  2. Completed Section A.
  3. Completed Section L.
  4. Additional information as required in Section J.

• Evaluation: Award will be based on initial proposals, considering price and other factors.

• Not specified in this document.

• Questions Deadline: Direct any questions regarding this solicitation to Lydia Ruiz via email at ruizlx@state.gov before Tuesday, April 14, 2026.

Solicitation / RFP / RFQ

This solicitation is for construction services, specifically for two CLINs: Cafeteria Patio Ramp and Back Alley Ramp. The U.S. Embassy Madrid is procuring these services.

• Furnish and install all materials required for the construction.

• Materials delivered to the site must be marked for U.S. Embassy, Calle Serrano, 75.

• The work includes furnishing all labor, material, equipment, and services.

• Specific details on the work are in the Statement of Work (Attachment 2) and Drawings (Attachment 3).

• The contractor must comply with all applicable laws, codes, ordinances, and regulations, including those of the host country.

• A Site Safety and Health Plan (SSHP) must be developed and submitted.

• Contract type: Firm Fixed Price.

• Period of Performance: Commence work within 5 calendar days after notice to proceed and complete within 45 calendar days after notice to proceed.

• Estimated Value: Between $25,000 and $100,000.

• Liquidated Damages: 500 Euros for each calendar day of delay.

• Quotations are due by 4:00 p.m. on 04/29/2026.

• Offers must be submitted electronically via the provided link.

• Evaluation will be based on Technical, Past Performance, and Price.

• Offerors must be technically qualified and financially responsible, with a minimum of understanding English, an established business in Spain, prior construction experience, necessary personnel/equipment/resources, local licenses/permits, local insurance, no adverse criminal record, no affiliations contrary to U.S. interests, and SAM registration.

• A preconstruction conference will be held 10 days after contract award.

• Offerors must have an established business with a permanent address and telephone listing in Spain.

• Offerors must be registered in SAM (www.sam.gov).

• Attachments include: Breakdown of Price by Divisions of Specifications, Statement of Work, Drawings, and Total Cost Breakdown.

• A site visit is scheduled for Monday, April 13, 2026, at 11:00 a.m.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for the construction of two wheelchair ramps at the U.S. Embassy in Madrid, Spain, to enhance accessibility for individuals with disabilities. The ramps will be located at the cafeteria and the back alley.

Prior to Implementation:

• Site Visit and Survey: Contractor must conduct a site visit to research existing conditions and confirm measurements for the Bill of Materials (BOM) and quotation. Measurements provided are approximate.
• Permits: Contractor is responsible for obtaining any necessary permits from local authorities.
• Document Submittal Package (Pre-Award):
  • Product Data: Manufacturer's data sheets for all products.
  • Design, Bill of Materials, and Work Plan: Including a Critical Path Method (CPM) schedule.
  • Diagrams, layout sketches, equipment details, and a complete materials list.
• Document Submittal Package (Post-NTP):
  • Activity Hazard Analysis (AHA) and safety plan.
  • List of personnel requiring Embassy approval for access.

Implementation:

• Area Isolation and Access Restriction: Contractor must provide a plan for isolating and restricting access to work areas, adhering to security rules.
• Line Item 1: Ramp Cafeteria Patio:
  • Clearing the area.
  • Anchoring metal legs to existing concrete.
  • Erection of the metal structure.
  • Deck/Ramp surface construction (metal deck, reinforcement, concrete pour with non-slip finish).
  • Construction of side brick walls (retaining structure, lateral protection).
  • Preparation and installation of stone cladding on side walls and ramp surface (non-slip, exterior use).
  • Handrail installation (non-slip, durable material, specific height and extension requirements).
  • Drainage management.
• Line Item 2: Back Alley Patio:
  • Ramp structure construction (straight sections, non-slip galvanized steel walking surfaces, metal legs, side rails).
  • Construction of side brick walls.
  • Preparation and installation of stone cladding.
  • Dimensions: Ramp sections to be 962 cm wide.
  • Slope compliance with ADA standards (max 1:12).
  • Landing platforms (1.5 x 1.5 meters).
  • Handrails (continuous, corrosion-resistant, rounded ends).
  • Safety features (finished edges, no sharp protrusions, stable structure).
  • Finish (corrosion resistance, durability, professional appearance).
  • Drainage at the bottom of the ramp.

After Implementation:

• "As-Built" Documents: Provide "as-built" drawings before final acceptance.

• Site Review: Superintendent to review work with COR for acceptance.

• Site Condition: Ensure the site is left clean and orderly upon demobilization.

• Location: U.S. Embassy Madrid, Spain.

• Period of Performance: Project to start within 5 calendar days after Notice to Proceed (NTP). Total work completion within 45 calendar days after NTP, including final cleanup. Line Item 1: 30 calendar days; Line Item 2: 15 calendar days.

• OSHA, ICBO, ICBВО, ASHRAE, SMACNA, NFPA 101 Life Safety Code.

• Specific ADA and accessibility standards for ramps and curb ramps.

• Weekly progress reports are required throughout the project.

• Contract award details are in Section 2.1. Project close-out requirements are in Section 2.3.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of estimated costs for various construction and renovation tasks related to the opportunity. It is intended for bidders to use as a template for their own cost proposals.

• Line Items: The document is organized into two main sections: 'CAFETERIA PATIO' and 'BACK ALLEY'.
• Tasks: Each section lists specific tasks, such as demolition, excavation, waterproofing, brick wall construction, formwork, steel mesh placement, concrete slab pouring, handrail installation, pavement tiling, and drainage grill installation.
• Units of Measure: Tasks are quantified using units like 'PA' (presumably a unit for a task or package), 'm2' (square meters), 'm3' (cubic meters), and 'ml' (linear meters).
• Estimated Quantities: Specific estimated quantities are provided for each task within the respective sections.
• Disclaimer: A crucial note states that all measurements are estimates, and each Offeror is responsible for taking their own measurements. No price adjustments will be made due to errors in the Offeror's measurements.

This breakdown is essential for bidders to understand the scope of work and to prepare their pricing. Bidders must use this as a guide for their own cost estimations, recognizing their responsibility for accurate measurements and pricing. It highlights the specific types and quantities of work involved in both the cafeteria patio and back alley areas.