Consular Audio System Preventive Maintenance Services

SOL #: 19KE5026Q0024Combined Synopsis/Solicitation

Overview

Buyer

State

State, Department Of

AMERICAN EMBASSY NAIROBI

WASHINGTON, DC, 20520, United States

Place of Performance

Nairobi, Kenya

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Electrical And Electronic Equipment Components (J059)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/b70a7d02e3cf441c95458b373640a88e/view

Timeline

Posted

Feb 6, 2026

Last Updated

Feb 25, 2026

Submission Deadline

Mar 11, 2026, 7:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Nairobi, under the Department of State, is soliciting proposals (RFQ Number 19KE5026Q0024) for Consular Audio System Preventive Maintenance Services. This firm fixed-price contract aims to ensure the operational condition of the Consular Audiovisual (AV) System, including intercom, paging, and displays. Proposals are due March 11, 2026, by 10:00 am.

Scope of Work

The awarded contractor will provide comprehensive preventive maintenance services for the Consular AV System. Key requirements include:

Routine maintenance inspections of the System Head-End and at Teller Windows.
On-demand service calls to address issues.
Provision of trained and qualified technicians equipped with appropriate tools.
Remote technical support.
Use of OEM-approved expendable parts.
Strict compliance with safety protocols and manufacturer's instructions.
The ultimate goal is to maintain all serviced systems in a safe, reliable, and efficient operating condition.

Contract Details

Contract Type: Firm Fixed Price.
Period of Performance: A one-year base period, with the potential for four additional one-year option periods.
Payment: Payments will be made in Kenya Shillings, with no adjustments for escalation in labor or material costs.
Set-Aside: No specific set-aside designation is mentioned for this opportunity.
Place of Performance: U.S. Embassy Nairobi, Kenya.

Submission & Evaluation

Proposal Submission Deadline: March 11, 2026, by 10:00 am.
Submission Method: Proposals must be submitted via email to nairobigso-contracts@state.gov.
Questions Deadline: All questions regarding this solicitation must be submitted by February 20, 2026, by 10:00 am, also via email to nairobigso-contracts@state.gov.
Evaluation Criteria: Award will be made to the lowest priced, acceptable, and responsible offeror. Evaluation will consider price, compliance with RFQ terms, and technical information. Contractor responsibility will be assessed based on financial resources, ability to comply with the performance period, integrity, organization, experience, skills, and eligibility.

Additional Notes

Offerors are encouraged to be registered in the SAM (System for Award Management) database.
Submission formats accepted include MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).
A file size limit of 30MB per file applies, though multiple files are permitted.
A site visit is scheduled for February 25, 2026.
The contract incorporates various FAR and DOSAR clauses detailed in Sections 2, 3, and 4 of the solicitation.