CONSULAR AUDIO SYSTEM REPLACEMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General Surabaya has issued a Request for Quotations (RFQ) for CONSULAR AUDIO SYSTEM REPLACEMENT services at its compound in Surabaya, Indonesia. This solicitation seeks a contractor to replace intercommunication systems at 13 audio system windows. The government intends to award a firm fixed-price contract to the responsible company submitting the lowest acceptable price. Quotations are due by June 15, 2026, at 04:00 p.m. (Surabaya time).
Scope of Work
The selected contractor will be responsible for:
- Replacing existing intercommunication systems at 13 specified communication windows.
- Installing new two-way intercommunication systems (microphone, speaker, and control unit) at each window.
- Removing existing equipment and installing new equipment.
- Testing all new equipment to ensure functionality.
- Providing training to consulate staff on the operation and maintenance of the new systems.
- Performing work in stages to minimize disruption to consulate operations.
Contract & Timeline
- Contract Type: Firm Fixed-Price.
- Estimated Value: Anticipated range of $160,000.00.
- Period of Performance: Work commencement is within 7 days of Notice to Proceed, with completion no later than 150 calendar days.
- Set-Aside: This acquisition is unrestricted.
- Published Date: May 4, 2026.
- Pre-Quotation Conference: May 13, 2026, at 01:00 p.m. at the U.S. Consulate General Surabaya. Prospective offerors should email Marjoko@state.gov for entry permits.
- Quotations Due: June 15, 2026, at 04:00 p.m. (Surabaya time).
Submission & Evaluation
- Submission Method: Electronically to surabayaprocurement@state.gov.
- Proposal Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). File size must not exceed 30MB per email; larger submissions require separate files and emails.
- Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration.
- Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible quoter. Acceptability is based on compliance with RFQ terms, and responsibility is assessed per FAR 9.1 requirements.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submitting their offer. Failure to register at the time of proposal submission may result in the offeror's proposal being considered non-responsible.