CONTACTOR

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, utilizing Simplified Acquisition Procedures. The DLA Weapons Support, Pearl Harbor, is seeking qualified sources to provide Rockwell Automation (Allen Bradley) brand name or equal NEMA SIZE 5 CONTACTORs, P/N: 300-FOEN9311. This is a 100% Small Business Set Aside requirement.

• Item: CONTACTOR, NEMA SIZE 5, BUS BAR CONNECTION, ALLEN BRADLEY/ROCKWELL AUTOMATION P/N: 300-FOEN9311

• Quantity: 4 Each

• Mandatory Brand: Rockwell Automation (Allen Bradley) or direct OEM replacement parts due to replacing obsolete components. Quotations for other manufacturers will not be considered.

• Traceability Documentation: Offerors must submit traceability documentation (see attachment) to demonstrate compliance with specifications. Failure to do so may result in technical unacceptability.

• FSC Code: 6110

• NAICS Code: 335312

• Small Business Standard: 1250

• Payment Terms: Net 30 Days AFTER acceptance of material.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Responsibility: Vendor responsibility will be determined using PPIRS and in accordance with FAR 9.104.

• Submission Method: Quotations must be submitted via email to quincey.dillenback.civ@us.navy.mil.

• Required Information in Quote: Price(s), FOB point, Cage Code, Point of Contact (name and phone number), GSA contract number (if applicable), business size under NAICS Code, preferred payment method (GCPC or WAWF).

• Deadline: 15 May 2026 at 12:00pm HST.

• Provisions to Complete: Offerors must complete and include provisions 52.212-3, 52.204-24, 52.204-26, and 252.204-7016 (see attachments for full text).

• Set-Aside: 100% Small Business Set Aside.

• Registration: Quoters must be registered in the SAM database.

• This solicitation is issued as a "COMBINED SYNOPSIS/SOLICITATION" and paper copies will not be available.

• Only one quote per solicitation is permitted; duplicate quotes will not be considered.

• Offerors must list the country of origin for each line item.

• Shipping is FOB Destination to Pearl Harbor Naval Shipyard IMF.

Solicitation / RFP / RFQ

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are critical for potential bidders to understand. These include provisions related to telecommunications equipment and services, supply chain security, and small business representations.

• FAR 52.204-26, 52.204-24, 52.204-25: These clauses address prohibitions and representations regarding covered telecommunications equipment or services, including those produced by specific foreign entities. Offerors must represent whether they provide or use such equipment/services and may need to provide detailed disclosures.

• FAR 52.204-27: Prohibits the use of the social networking service TikTok or any successor application developed by ByteDance Limited on executive agency information technology or information technology used under the contract.

• FAR 52.204-29 & 52.204-30: These provisions and clauses concern Federal Acquisition Supply Chain Security Act (FASCSA) orders, prohibiting the provision or use of certain "covered articles" or products/services from prohibited sources. Offerors must conduct a reasonable inquiry and disclose any non-compliance, potentially leading to a waiver.

• DFARS 252.204-7016: Requires representation regarding covered defense telecommunications equipment or services.

• DFARS 252.232-7006: Outlines Wide Area WorkFlow (WAWF) payment instructions, requiring electronic invoicing and registration in the WAWF system.

• DLAD Procurement Notes: Include requirements for superseded part numbers, manufacturing phase-out notifications, contractor retention of supply chain traceability documentation, and correction of nonconforming packaging.

• Small Business Program Representations (FAR 52.219-1): Offerors must represent their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business.

• Evaluation: The award will be made to the responsible offeror whose offer is most advantageous, considering price and other factors. The evaluation is based on Lowest Price Technically Acceptable (LPTA). Technical capability will be evaluated on an acceptable/unacceptable basis. Quotes must meet or exceed technical specifications. Price will be evaluated for reasonableness for technically acceptable quotes.

• Submission: Initial quotes should contain the vendor's best terms. Partial quotes or quotes received after the closing date will not be accepted. Vendor-specific terms and conditions that conflict with statutory or regulatory requirements may render a quote unacceptable.

• The NAICS code for this acquisition is 331420 with a small business size standard of 1,050 employees. Offerors must represent their small business status.

• Several DLAD clauses address specific item requirements, such as Qualified Products Lists (QPL), critical safety items, and restrictions on alternate offers for source-controlled items.

• Alternative Dispute Resolution (ADR) is encouraged for disputes.

Solicitation / RFP / RFQ

This document is a memorandum to the file justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It explains that only one source is considered reasonably available for this requirement.

• Procurement of specific electrical components for replacing obsolete parts on Portal cranes.

• Items include Contactor (NEMA size 5), terminal lugs, auxiliary contacts, and connection bars.

• All parts are specified as Allen Bradley brand with specific part numbers.

• The acquisition is expected to not exceed the simplified acquisition threshold.

• Estimated Cost: [REDACTED]

• Required Delivery Date or Period of Performance: [REDACTED]

• This document does not contain submission instructions or evaluation criteria as it is a justification for sole-source procurement.

• The justification for sole-source procurement is based on the 'Brand Name' category, stating that the specific Allen Bradley parts are essential for form, fit, and function compatibility with existing systems and standardization efforts.

• Procurement from other manufacturers is stated to not guarantee compatibility.

• The document references FAR 13.106-1(b)(1)(i) and FAR 13.106-3(b)(3)(i) for the justification.

• Contact information for Rockwell Automation (manufacturer) and OneSource (dealer representative) is provided.

• The parts are intended to standardize inventory and are already in use on other cranes and at other shipyards.

• Compliance with Crane Alteration Requests N32253-10-041, N39040-12-023, and N32253-23-036 is noted.

Form / Attachment / Pricing Sheet

This document is a request for traceability documentation related to Solicitation SPMYM4-26-Q-3386. It requires bidders to provide proof of the origin of a specific part (P/N 300-FOEN9311) manufactured by Rockwell Automation (Allen Bradley Company).

• Requirement: Establish traceability for the quoted item back to the approved manufacturing source.

• Governing Regulation: Defense Logistics Acquisition Directive (DLAD) 52.217-9002.

• **Acceptable Documentation Examples (must be from the source, not company-created):

  • A quotation from an approved source.
  • A letter from the approved source stating the bidder is an authorized dealer/distributor, or an official website listing.
  • A letter from the approved source stating the bidder's supplier is an authorized dealer/distributor, along with the supplier's quotation to the bidder.

• Unacceptable Documentation: Any altered documentation.

• Critical Action: Bidders must submit acceptable traceability documentation.

• Deadline: Failure to provide documentation by May 15, 2026, 12:00 PM Honolulu Standard Time, will result in the rejection of the quote.

• Consequence of Non-Compliance: Quotes without sufficient traceability documentation will be rejected without further consideration.

• Confidentiality: Provided traceability information will be treated as proprietary and protected.

• Validation: The government may contact the source of the documentation to validate its authenticity.