Container Shipping

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures under FAR Part 13. The Portsmouth Naval Shipyard is seeking responses from qualified sources for material information, with specific item details to be provided via an RFQ form attachment. This solicitation will be posted to BETASAM, and paper copies will not be issued.

• Vendors must provide pricing including freight.

• Country of origin must be listed for each line item.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• Small business joint venture offerors must submit specific representations.

• A comprehensive list of FAR, DFARS, DLAD, and Local clauses and provisions are incorporated by reference or attached.

• The FSC Code is 8145 and the NAICS code is 322211.

• The Small Business Standard is 1250 employees.

• This requirement is a 100% Small Business Set-Aside.

• Award will be made on an "All or None" basis.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Quotes must include price(s), FOB point, point of contact, name and phone number, GSA contract number (if applicable), business size, and payment preference (GCPC or WAWF).

• Payment terms are Net 30 Days AFTER acceptance of material.

• Quotes will be evaluated utilizing the lowest price technically acceptable (LPTA) criteria.

• Potential contractors will be screened for responsibility in accordance with FAR 9.104.

• A reverse auction may be held.

• The solicitation closes at 10:00 AM EST on February 2nd, 2026.

• This procurement is a 100% Small Business Set-Aside.

• Quoters must be registered in the System for Award Management (SAM) database.

• If not the manufacturer, the Manufacturer’s Name, Location, and Business Size must be provided.

• The RFQ number is SPMYM3-26-Q-4026.

• The delivery point is Portsmouth Naval Shipyard, Kittery, ME 03904.

• Vendors shall use the RFQ form attachment for pricing.

• Include freight in quote pricing.

• Offerors must complete and include specific provisions as noted.

Form / Attachment / Pricing Sheet

This document is a security agreement required for the protection of Naval Nuclear Propulsion Information (NNPI). It outlines the stipulations for handling sensitive specifications and documents provided as part of RFQ SPMYM326Q4026.

• Acknowledgment of receipt and handling of sensitive information.
• Requirement to use information solely for preparing quotations or processing orders.
• Prohibition of transmission outside the company or to foreign nationals.
• Mandate for secure storage and restricted access to authorized personnel.
• Prohibition of copying unless permitted by the Contracting Officer.
• Requirement to return all documents in their entirety upon contract completion.
• Signature block for acknowledgment and agreement.
• Enclosure reference to DD Form 2345.

Bidders must understand and agree to these terms to handle sensitive NNPI. Compliance is mandatory for participation in the RFQ and subsequent contract performance. Failure to adhere to these stipulations may have consequences.

Other / Unclassified

This document contains several DLA (Defense Logistics Agency) procurement notes and local clauses that provide specific instructions and requirements for contractors. Key areas covered include:

• Dispute Resolution: Emphasizes negotiation and Alternative Dispute Resolution (ADR) before litigation.
• Item Management: Procedures for superseded part numbers, manufacturing phase-outs, and diminishing sources.
• Supply Chain Traceability: Requirements for contractors to retain and provide documentation proving item origin and conformity.
• Government Surplus Property: Detailed representations and documentation required for offers of unused former government surplus property.
• Packaging and Marking: Standards for packaging (MIL-STD-129, ASTM-D-3951) and specific prohibitions (asbestos, excelsior, yellow wrapping).
• Shipment and Delivery: Instructions for using the Vendor Shipment Module (VSM), consignment details for Portsmouth Naval Shipyard, and destination inspection/acceptance.
• Product Verification Testing (PVT): Procedures for testing samples if invoked by the contracting officer.
• Electronic Award Transmission: Methods for receiving award notifications (email or EDI).
• Part Numbered Items: Guidance on offering exact, alternate, or superseding part numbers and required traceability documentation.
• Protests and Auctions: Procedures for agency protests and the potential use of reverse auctions for price discussions.
• Additive Manufacturing: Restrictions on offering parts made via additive manufacturing unless specifically authorized.
• Evaluation Factors: Specific evaluation factors for government surplus property and coordination with Engineering Support Activities (ESAs).
• Local Clauses: Include specific requirements like mercury control, specification change approvals, and consignment instructions for Portsmouth Naval Shipyard.

This document is crucial for bidders as it outlines critical contractual requirements, submission procedures, and compliance obligations beyond standard Federal Acquisition Regulation (FAR) clauses. It details how to handle part number changes, supply chain verification, packaging, shipping, and dispute resolution, all of which can impact offer preparation, proposal evaluation, and contract performance.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for container shipping services, specifically for TR-317 Styrofoam Containers. The procurement is set aside for Small Business. The North American Industry Classification System (NAICS) code is 322211 with a size standard of 1250 employees.

• Item: TR-317 Styrofoam Container (Molded EPS 551-7028), P/N: 7634131. Material specifications include Polystyrene Foam IAW MIL-P-60312, Type II, Class 1 with flammability characteristics per UL-94. Foam density must be no less than 2.0 pounds per cubic foot.

• Quantities: 376 EA (Item 0001), 64 EA (Item 0002), 8 EA (Item 0003), 2 EA (Item 0004).

• Delivery: Required Delivery Date (RDD) is 04/15/2026. Delivery is FOB Destination to Portsmouth Naval Shipyard, Kittery, Maine.

• Technical Requirements: Bidders must adhere to material specifications. If a copy of referenced drawings is needed, a completed security form and DD2345 are required.

• FAR Part(s): 13 or 13.5

• Payment Terms: Net 30 AFTER inspection and acceptance. Payment methods accepted are Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

• Quote Due Date: February 2, 2026, 10:00 AM EST.

• Submission: Quotes must be submitted via email to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). If no offers meet the RDD, award may go to the LPTA offeror with the soonest delivery.

• SAM Registration: Offerors must be registered and active in SAM.gov.

• Representations & Certifications: Must be completed and submitted with the quote, including FAR 52.204-26, 52.204-24, and 252.204-7016 regarding telecommunications equipment and services.

• Set Aside: Small Business.

• Company Information: Bidders must indicate their business size (Large, Small, SDB, VOSB, WOSB, EDWOSB, SDOVSB, HUBZONE, 8a) and whether they are quoting as a manufacturer or dealer.

• Freight costs must be included in the quote pricing.

• Final inspection will be at Destination.

• Supplier Performance Risk System (SPRS) will be used in the evaluation of quotations.