Contractor-Owned Contractor-Operated (COCO) Fuel Storage Services in Port of Salalah, Oman

Amendment / Modification

This document, "Amendment 0001 Attachment A.pdf", provides information regarding the Proposal Acceptance Period and a Preproposal Conference.

The Proposal Acceptance Period is defined as the number of calendar days available to the Government for awarding a contract from the date specified in the solicitation for receipt of proposals. This contract text supersedes any language pertaining to the acceptance period that may appear elsewhere in the solicitation. The Government requires a minimum acceptance period of 180 calendar days. Offers specifying an acceptance period less than this may be rejected. Offerors agree to execute their offer if it is acceptable and accepted within the specified period or any agreed-upon extension.

A virtual preproposal conference will be held to brief offerors on the work covered by the solicitation. Attendance is strongly encouraged. Any changes to terms or conditions must be accomplished by a written amendment. Offerors planning to attend should submit the name(s) of their individual(s) via email by November 04, 2025.

• Proposal Acceptance Period

• Preproposal Conference (Services)

• A deadline of November 04, 2025, is set for interested parties to submit names of attendees for the preproposal conference via email.

• Prospective offerors are requested to submit questions regarding the solicitation in writing via electronic mail five (5) days in advance of the conference. Answers to questions will be posted via beta.SAM.gov as an amendment to the solicitation.

Amendment / Modification

This amendment (0001) to solicitation SPE603-26-0503 incorporates the following changes:

• Proposal acceptance period (see Attachment A).

• Preproposal conference (services) (see Attachment A).

• Attachment A is referenced for changes related to the proposal acceptance period and the preproposal conference.

• The amendment modifies the proposal acceptance period and provides information regarding the preproposal conference. Bidders should review Attachment A for specific details impacting their submission.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Disclosure Consent Form" required for joint venture partners, subcontractors, or teaming partners. It grants consent for the release of present and past performance information to the prime contractor. This is necessary because the prime contractor is a private party, and such information cannot be disclosed without consent.

• The form is to be completed by joint venture partners, major subcontractors, or teaming partners identified in a proposal.
• It specifically references a solicitation for the "operation and maintenance of the fuel facilities at Korea Army GOCO Consolidated" under Solicitation No. SPE603-18-R-0523.
• It requires the signature and title of an individual authorized to sign and legally bind the company.
• Fields for "Company Name" and "Address" are included.

Bidders who are part of a joint venture, subcontracting team, or partnership for this opportunity must complete and submit this form. It is a required component for the submission of Past Performance Information, which is emphasized by the Government for best value source selections. Failure to submit this consent may prevent the disclosure of relevant past performance data.

Solicitation / RFP / RFQ

This document is a solicitation (SPE603-26-R-0503) for commercial items, specifically related to petroleum storage facilities and services. The solicitation is issued by DLA ENERGY, Bulk Petroleum Services, located at Fort Belvoir, VA.

The solicitation outlines requirements for:

• Petroleum Storage Facilities and Services: To be provided at a specified location (address to be determined).

• Security and Fire Protection: Facility must be fenced, have visitor control, an internal communication system, and maintained firefighting equipment.

• Removal of Water Bottoms: Regular draining of storage tanks is required.

• Sampling and Testing of Petroleum Products: Contractor must provide personnel, facilities, and equipment for sampling and testing.

• Quality Assurance Provisions: Incorporated by reference (Attachment II).

• Deliveries or Performance: Includes a Stop-Work Order clause (FAR 52.242-15).

• Receiving and Storing Conditions: Detailed procedures for receiving and storing various petroleum products.

• Shipping Conditions: Procedures for preparing shipment documents and inspecting conveyances.

• Inventory Control: Requirements for documentation and systemic processing of transactions.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: May 10, 2026, through May 09, 2030.

• Estimated Value: Not explicitly stated in the provided pages, but the evaluation criteria mention awards valued at $10 million or more for post-award debriefings.

• Offer Due Date: December 04, 2025, 02:00 PM Local Time.

• Solicitation Issue Date: October 16, 2025.

• Proposal Format: Specific formatting requirements are detailed, including font, page limits, and required volumes (Technical/Management, Past Performance, Price).

• Evaluation Factors: Offers will be evaluated based on Technical/Management (Acceptable/Unacceptable), Past Performance (Acceptable/Unacceptable), and Price (Lowest evaluated price meeting acceptability standards).

• Pre-Proposal Conference: Scheduled for November 06, 2025, at 9:00 AM.

• Questions Deadline: November 12, 2025, by 2:00 PM local time.

• The acquisition is set aside for Small Business.

• NAICS Code: 493190, Size Standard: Not specified.

• Numerous FAR and DFARS clauses are incorporated by reference, covering a wide range of requirements including cybersecurity, foreign purchases, labor laws, and contract administration.

• Attachment VI is the Price Proposal Form.

Form / Attachment / Pricing Sheet

This document, "Attachment VI - PPF," provides pricing details for OCONUS COCO (Contractor-Owned, Contractor-Operated) bulk fuel storage services at the DFSP Port of Salalah, Oman. It outlines pricing for a base period and an option period.

• Base Period (Line Item 0001): May 10, 2026 – May 09, 2030 (4 years). Pricing is requested for JP-5 and F-76 fuel types, detailing:
  • Tank Number
  • Product Type
  • Shell Capacity (Barrels)
  • Fill Capacity (Barrels)
  • Monthly OCONUS COCO Storage Services Use Charge
  • Annual Storage Use Charge
  • Total Price (4 Years)
• Option Period (Line Item 0002): May 10, 2030 – May 09, 2035 (5 years). Similar pricing structure as the base period.
• DLA Energy Quality Assurance Provision (QAP) E18: Details requirements for tank inspection and cleaning at the contractor's expense. It specifies how prorated daily reductions/additions to the monthly storage fee will be calculated when a tank is out of service for cleaning/inspection.
• Pricing Formula: A formula is provided to calculate the daily reduction/addition per tank when removed from revenue for cleaning/inspection.

This attachment is crucial for bidders as it defines the specific pricing structure and requirements for providing OCONUS COCO bulk fuel storage services. Bidders must carefully review the capacity requirements, fuel types, and the detailed pricing tables to accurately complete their proposals. Understanding the QAP E18 and its impact on pricing during tank maintenance is also essential for accurate cost estimation.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Reference List" (PPRL) that offerors must complete pursuant to Section M, Past Performance (recent and relevant) of the solicitation. It serves to provide the government with information to assess an offeror's past performance.

• Past Performance Questionnaire (PPQ): Offerors are instructed to list the five PPQs that DLA Energy can expect. The government will follow up if necessary.
• Additional Contacts for DLA to reference: Offerors must complete this section pursuant to Section M. This includes providing Contract Number, Period of Performance, Place of Performance, Contract Value, Name, Phone Number, and E-mail Address for contacts related to DLA Energy Contracts.
• Contact Name (Private Sector or Other Government Agency): Offerors must also provide similar details (Contract Number, Period of Performance, Place of Performance, Contract Value, Name, Phone Number, and E-mail Address) for contacts from private sector or other government agencies.

This form is critical for proposal preparation. Bidders must accurately and completely fill out this reference list to enable the government to evaluate their past performance, which is a key factor in the overall evaluation of proposals.

Form / Attachment / Pricing Sheet

This document is the Contract Past Performance Assessment Form, Attachment IV, for Solicitation SPE603-26-R-0503 for DFSP Salalah, Oman. It is designed to collect information on a contractor's past performance.

• General Information: To be completed by the Offeror, including contractor name, point of contact, contract details (number, type, period of performance, dates), and a brief description of work furnished.
• Client Information: To be completed by the person interviewed, including their name, title, email, and signature.
• Performance Assessment Areas: The form guides the assessor through evaluating the contractor's performance in:
  • Quality of Service
  • Schedule
  • Cost Control
  • Management of Key Personnel
  • Small Business (for domestic contracts)
  • Regulatory Compliance
  • Business Relationships
• Rating Scales: For each area, a rating scale from Exceptional to Not Applicable is provided, along with guidance on how to interpret these ratings (linking them to CPARS ratings and the Acceptable/Unacceptable ratings used in certain evaluation processes).
• Narrative Requirements: Assessors are instructed to provide positive and negative statements in a narrative to substantiate their ratings.

This form is used by the government to gather past performance information on contractors. Bidders should be aware that their past performance on previous contracts will be assessed using this type of questionnaire. The detailed criteria for evaluation in areas like Quality, Schedule, Cost Control, and Management provide insight into what the government considers important for successful contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment II - QAPS.pdf", contains Supplemental Quality Assurance Provisions (SQAP) for DLA Energy contracts. These provisions outline specific quality assurance requirements and procedures that contractors must adhere to when supplying petroleum products and related services.

• ENERGY QAP E1 (April 2024): Details contractor inspection responsibilities for aviation fuel (JET A/JET A-1) transported by pipeline, including requirements for Quality Control Plans (QCP), additive injection, and documentation.
• ENERGY QAP E18 (February 2017): Outlines inspection and cleaning requirements for bulk petroleum storage tanks, including historical data maintenance and cleaning frequencies.
• ENERGY QAP E22 (February 2022): Lists inspection offices and their areas of responsibility for DLA Energy contracts, both within the continental United States and OCONUS.
• ENERGY QAP E28 (February 2022): Specifies contractor inspection responsibilities for storage, including sampling, retention periods, and various tests for petroleum products.
• ENERGY QAP E34 (May 1987): Describes a test procedure for detecting sulfides in water, typically found in fuel storage tank bottoms.
• ENERGY QAP E35 (December 2011): Defines procedures for handling nonconforming supplies and services, including processes for requesting deviations or waivers.
• ENERGY QAP E36 (February 1970): Covers inspection requirements for storage facilities, ensuring they are ready for inspection and acceptance at the start of the performance period.

This document is crucial for potential bidders as it details the quality assurance standards, inspection procedures, and documentation requirements that will be enforced under the contract. Understanding these provisions is essential for preparing accurate proposals and ensuring compliance during contract performance, particularly for opportunities involving the supply and handling of petroleum products.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Defense Fuel Support Point (DFSP) services at the Port of Salalah, Oman.

• Services: Receiving, storing, protecting, and shipping U.S. Government-owned Aviation Turbine Fuel (JP-5 and F-76).

• Storage Capacity: 1,460,000 barrels total storage capacity required, with a minimum of two tanks per grade.

• Product Grades: Aviation Turbine Fuel grade JP-5 (670,000 barrels storage) and Naval Distillate Fuel grade F-76 (790,000 barrels storage).

• Throughput: Annual allowed throughput of 875,000 BBL Total (590,000 BBLS of F-76 and 285,000 BBLS of JP-5).

• Receiving: Capability to receive fuel via tanker/barge 24/7 at minimum rates of 2,000 BPH for barges and 8,000 BPH for tankers. Includes notification and transfer requirements.

• Shipping: Capability to ship fuel via tanker/barge 24/7 at minimum rates of 2,000 BPH for barges and 8,000 BPH for tankers. Also includes capability for tank truck loading (JP-5) 24/7 at a rate of 1,000 GPM.

• Facilities: Must include dock berthing (up to 50,000 DWT, 755 ft LOA, 42 ft draft), tank truck fill stands, fuel filtration/separation systems, and adequate lighting.

• Inventory Management: Contractor must follow DLA Energy procedures for inventory control, including using DLA Energy's web-based application and obtaining a Common Access Card (CAC) or External Certificate Authority (ECA).

• Product Quality: Contractor is responsible for quality surveillance, testing, and reporting in accordance with MIL-STD-3004-1 and API MPMS standards. Off-specification product reporting is required.

• Inventory Control: Variations must be within allowable limits, and actions documented.

• Documentation: All actions and data must be documented, verified, and available within 72 hours of request.

• Period: Four-year base period with one five-year option.

• Location: Port of Salalah, Oman.

• Training: Personnel must be trained according to job classification, including specific DLA Energy courses and obtaining CACs or ECAs.

• Deliverables: Contractor must submit a Contract Compliance Plan (CCP) and a Quality Control Plan (QCP) within specified timeframes after award.

• Common Access Card (CAC): Contractor personnel may be required to obtain CACs for access and accountability, with specific procedures outlined in Appendix A.