Contractor-Owned, Contractor-Operated (COCO) Fuel Storage Services in the Port of Anchorage, Alaska

Solicitation / RFP / RFQ

This solicitation, SPE603-26-R-0505, is for commercial items and services related to COCO Storage Port of Anchorage, AK. The solicitation is issued by DLA ENERGY, Bulk Petroleum Services.

The document outlines various supplements related to petroleum products, including:

• Security and Fire Protection

• Removal of Water Bottoms

• Sampling and Testing of Petroleum Products (Storage)

• Responsibility for Government-Owned Petroleum Products

• Inventory Control Records and Systems of Record

• Specific clauses related to contract administration, special contract requirements, and contract clauses.

• Solicitation Number: SPE603-26-R-0505

• Solicitation Issue Date: December 2, 2025

• Offer Due Date: January 5, 2026, 03:00 PM

• NAICS Code: 493190

• Size Standard: $36.5 million

• Contract Period (STORAGE): February 21, 2026 through February 20, 2035.

• Offerors must submit proposals electronically to bidcustodian@dla.mil with specific CC recipients.

• Questions regarding the solicitation are due by December 15, 2025.

• A virtual pre-proposal conference is scheduled for December 9, 2025.

• Proposals must adhere to a specific format and page limits for Technical, Past Performance, and Price volumes.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• The acquisition is listed as UNRESTRICTED or SET ASIDE for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), and 8(A) programs are indicated as possibilities.

• The document includes numerous FAR and DFARS clauses that are incorporated by reference.

• Attachments include Performance Work Statement (PWS), Price Proposal Form (PPF), DLA Energy Quality Assurance Provisions (EQAP), and Past Performance forms.

Form / Attachment / Pricing Sheet

This document is the "Contract Performance Assessment Form" (Attachment V - PPQ), which is part of Solicitation SPE603-26-R-0505 for services at the Port of Anchorage, Alaska. It is designed to collect feedback on a contractor's past performance.

• General Information: Fields for contractor name, point of contact, contract details (number, period of performance, award/completion dates), contract type, and a brief description of work performed.
• Client Information: Fields for the name of the person interviewed, their title, email address, and signature.
• Performance Assessment Areas: The form guides the assessor to evaluate performance in seven key areas:
  1. Quality of Service
  2. Schedule
  3. Cost Control
  4. Management of Key Personnel
  5. Small Business (for domestic contracts)
  6. Regulatory Compliance
  7. Business Relationships
• Rating Scale: A five-tier rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) is provided for each assessment area, with a "Not Applicable" option. The document clarifies that for the purpose of this source selection, ratings of Exceptional, Very Good, Satisfactory, and Marginal will equate to an "Acceptable" rating, while "Unsatisfactory" will equate to an "Unacceptable" rating.
• Narrative Requirement: Assessors are instructed to provide positive and negative statements to support their ratings.

This form is crucial for bidders as it outlines the specific criteria the government will use to evaluate their past performance. Understanding these criteria will help bidders prepare their proposals and potentially gather relevant past performance information to submit.

The completed questionnaire should be returned to David Donald at david.donald@dla.mil or (445-737-4181).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Defense Fuel Support Point (DFSP) services in Anchorage, AK, for the Defense Logistics Agency (DLA) Energy. The services include receiving, storing, protecting, and shipping U.S. Government-owned aviation turbine fuel.

• Requirement: Four-year base period with one five-year option for DFSP services.

• Location: Port of Anchorage, AK.

• Storage Capacity: 1,013,000 barrels total fill capacity, including a minimum of two interconnected tanks for Jet A-1 and a minimum of two tanks for JP-5.

• Grades of Service: Aviation turbine fuel, specifically 918,000 barrels for commercial grade Jet A-1 and 95,000 barrels for military grade JP-5. Additive injection capability is required for Jet A-1 to regrade to JP-8 and for JP-5.

• Physical System: Facility must be capable of receiving, storing, protecting, and shipping fuel, with connections for tanker/barge at the Port of Anchorage dock and pipeline shipping to Elmendorf AFB.

• Allowed Throughput: 1,620,000 barrels total throughput per year. Includes provisions for initial fill and final shipment at no additional cost.

• Inventory Control: Contractor must follow DLA Energy procedures for inventory management, including daily documentation, physical control, automated tank gauge calibration, variation monitoring, and record-keeping.

• Receiving: Capability to receive fuel via tanker/barge (min. 10,000 BPH), rail tank car (up to 30/day), and tank truck (24/7).

• Shipping: Capability to ship fuel via pipeline to Elmendorf AFB (24/7), tanker/barge (min. 5,000 BPH), rail tank car (up to 30/day), and tank truck (up to 1.2 million gallons/day).

• Facilities: Must include dock berthing, rail tank car and tank truck facilities compliant with environmental regulations, and be equipped with overfill protection and temperature compensating meters.

• Additive Injection: Contractor must provide and inject Fuel System Icing Inhibitor (FSII), Conductivity Additive (CA), and Corrosion Inhibitor/Lubricity Improver Additive (CI/LI) as specified.

• Product Quality Surveillance: Contractor is responsible for maintaining fuel quality IAW MIL-STD-3004-1, including testing, reporting off-spec product, and maintaining laboratory testing capabilities.

• Pumping rates for receiving and shipping.

• Throughput calculations.

• Inventory control accuracy and adherence to DLA procedures.

• Product quality conformance and testing turnaround times.

• Period: Four-year base period with one five-year option.

• Place: Anchorage, AK.

• Training: Personnel must complete specific DLA Energy training courses (e.g., Account Transaction Processor/Recorder, Terminal Manager) and obtain Common Access Cards (CACs) or External Certificates Authority (ECA).

• Deliverables: Contractor must submit a Contract Compliance Plan (CCP), Quality Control Plan (QCP), and an Additive Storage/Injection Plan within 60 days of contract award.

• Common Access Card (CAC) Procedures: Detailed procedures for obtaining, controlling, and turning in Government-issued CACs are outlined in Appendix A.

Form / Attachment / Pricing Sheet

This document is a "Consent Letter" (Attachment IV) required for the release of present and past performance information to the Prime Contractor. It serves as a consent form for joint venture partners, subcontractors, or teaming partners to allow the Government to disclose their performance information to the prime contractor.

• The letter requires the consent of the joint venture partner/subcontractor/teaming partner.
• It specifies that this consent is for the release of present and past performance information to the prime contractor.
• A sample letter is provided, which includes placeholders for the "Name of Company," the "name of entity submitting proposal," and the specific solicitation number (SPE603-26-R-0505).
• It requires the signature, name, and title of an individual authorized to sign for the company, along with the Company Name and Address.

Bidders who are participating as joint venture partners, subcontractors, or teaming partners in response to the solicitation SPE603-26-R-0505 must complete and submit this consent form. This is necessary for the Government to discuss their past performance information with the prime contractor during the source selection process.

Form / Attachment / Pricing Sheet

This document is Attachment II, the Price Proposal Form (PPF) for the COCO Storage Services opportunity at the Port of Anchorage. It requires bidders to provide pricing for OCONUS COCO bulk fuel storage services.

• Base Period (CLIN 0001): Covers February 21, 2026, to February 20, 2030 (4 years). Bidders must provide pricing for specific tank numbers, product types, shell capacity, fill capacity, monthly use COCO charge, annual storage use charge, and total price for 4 years.
• Option Period (CLIN 0002): Covers February 21, 2030, to February 20, 2035 (5 years). Similar pricing details are required for this option period.
• Storage Requirements: The solicitation requires storage capacity for 918,000 barrels of Aviation turbine fuel (Jet A-1) and 95,000 barrels of military grade JP-5.
• Daily Reduction/Addition: A section is included to annotate prorated daily reductions/additions to revenue when a tank is removed or returned for cleaning/inspection per DLA Energy QAP E18.
• Formulas: Formulas are provided for calculating daily storage rates and daily reduction/addition amounts.

This form is critical for bidders to accurately price their proposed COCO storage services for both the base period and the option period. Bidders must carefully fill out all required fields, ensuring their pricing aligns with the specified capacities and service requirements outlined in the Performance Work Statement (PWS).

Form / Attachment / Pricing Sheet

This document, "Attachment VI - Past Performance Reference List (PPRL)", is a form to be completed by offerors. It is intended to provide the government with information on past performance, as required by Section M of the solicitation.

• Past Performance Questionnaire (PPQ): Offerors are instructed to list up to five PPQs that DLA Energy can expect. DLA will follow up if necessary.
• Additional Contacts for DLA Reference: This section requires information for recent and relevant past performance contacts, including Contract Number, Period of Performance, Place of Performance, Contract Value, Name, Phone Number, and E-mail Address.
• Contact Name (DLA Energy Contracts): A specific section for contacts related to DLA Energy contracts.
• Contact Name (Private Sector or Other Government Agency): A section for contacts from other entities.

Bidders must complete this form accurately and thoroughly to provide the required past performance information. This information is crucial for the government's evaluation of the offeror's past performance, which is a key factor in the selection process.

Forms / Attachments / Pricing Sheets

This document, "Attachment III - QAPS," contains a collection of Supplemental Quality Assurance Provisions (SQAP) related to DLA Energy contracts. These provisions outline specific quality assurance requirements, inspection procedures, and responsibilities for contractors involved in the storage and handling of petroleum products and related services.

• ENERGY QAP E1.01: Contractor responsibility for government inspection of services.
• ENERGY QAP E1.11: Requirements for preparing and submitting a Quality Control Plan (QCP), including procedures for receiving, blending, sampling, testing, storage, handling, loading, shipping, calibration, quantity measurement, and corrective actions.
• ENERGY QAP E18: Details on the inspection and cleaning of bulk petroleum storage tanks, including historical data requirements, cleaning frequencies based on tank type and usage, and procedures for emptying, inspecting, and cleaning.
• ENERGY QAP E22: Lists inspection offices for DLA Energy contracts, categorized by geographic areas (CONUS and OCONUS), along with their respective office codes and contact information.
• ENERGY QAP E28: Outlines contractor inspection responsibilities for storage, including routine tests and procedures for sampling, retaining product composite samples, determining water presence, density, temperature, appearance, flash point, fuel system icing inhibitor content, and electrical conductivity.
• ENERGY QAP E34: Describes a procedure for testing water samples from storage tank bottoms for the presence of hydrogen sulfide.
• ENERGY QAP E35: Defines "deviation" and "waiver" in the context of nonconforming supplies and services, outlining procedures for requesting and granting them, and the implications for contract modifications and price reductions.
• ENERGY QAP E36: States that facilities must be ready for inspection and acceptance by the start of the performance period, and requires the contractor to notify the Contracting Officer when facilities are available.

This document is crucial for potential bidders as it details the quality assurance standards, inspection protocols, and contractor responsibilities that will be enforced under the contract. Understanding these provisions is essential for accurately estimating costs, developing compliant proposals, and ensuring successful contract performance, particularly for opportunities involving the storage, handling, and testing of petroleum products.