CONTRACTOR-OWNED, CONTRACTOR-OPERATED (COCO) FUEL STORAGE SERVICES IN DAVAO, PHILIPPINES

Form / Attachment / Pricing Sheet

This document is Attachment VI - Past Performance Reference List (PPRL). It is intended to be completed by offerors to provide information on past performance, as required by Section M, Past Performance (recent and relevant) of the solicitation. It also includes a section for additional contacts for DLA to reference.

• Past Performance Questionairre (PPQ): A section to list up to five PPQs that DLA Energy can expect. It notes that DLA will follow up if necessary.
• Past Performance Reference List: Columns for Contract Number, Period of Performance, Place of Performance, Contract Value, Name, Phone Number, and E-mail Address.
• Additional Contacts for DLA to reference: Similar columns as the Past Performance Reference List, for contacts within DLA Energy Contracts and Private Sector or Other Government Agencies.

Bidders must complete this form to provide necessary past performance information. This information is crucial for the government's evaluation of the offeror's ability to perform the contract successfully, as it is tied to Section M of the solicitation.

Form / Attachment / Pricing Sheet

This document is the Contract Performance Assessment Form (Attachment V - PPQ) for Solicitation SPE603-26-R-0522. It is designed to collect feedback on a contractor's performance.

• General Information: Contractor details (name, point of contact, contract number, dates, type, description of work), and client information.
• Performance Assessment Areas: The form requires assessment and narrative feedback on:
  • Quality of Service
  • Schedule adherence
  • Cost Control (Not applicable for Firm-Fixed Price contracts)
  • Management of Key Personnel
  • Small Business participation (for domestic contracts)
  • Regulatory Compliance
  • Business Relationships
• Rating Scale: A performance rating scale from Exceptional to Unsatisfactory (with Not Applicable option) is provided for each assessment area.

This form is used to evaluate past performance, which is a critical factor in source selection. Bidders should understand the criteria used to assess performance to ensure they meet or exceed expectations in future contracts. The detailed assessment areas provide insight into the government's priorities for contractor performance.

Solicitation / RFP / RFQ

This document is a solicitation (SPE603-26-R-0522) for commercial items, issued by DLA Energy, Bulk Petroleum Services. The solicitation is for an unspecified product or service, with an offer due date of June 29, 2026, at 03:00 PM.

The document outlines extensive requirements across various sections, including:

• Section B: Supplies or Services and Prices/Costs (referencing Attachment II for Price Proposal Form).

• Section C: Specifications/Statement of Work, including a Performance Work Statement (PWS) and various supplements covering Security and Fire Protection, Removal of Water Bottoms, Sampling and Testing of Petroleum Products, Responsibility for Government-Owned Petroleum Products, Inventory Control Records and Systems of Record, and Environmental Protection.

• Section E: Inspection and Acceptance, incorporating DLA Energy Quality Assurance Provisions (QAPs) found in Attachment III.

• Section F: Deliveries or Performance, detailing general receiving and storing conditions, general shipping conditions, determination of quantity (storage), and operations for conductivity additive systems, fuel system icing inhibitor additive systems, and corrosion inhibitor/lubricity improver additive systems.

• Section G: Contract Administration Data, including electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF).

• Section H: Special Contract Requirements, including Guard Service and Contractor Personnel Security Requirements.

• Section I: Contract Clauses, incorporating numerous FAR and DFARS clauses.

• Section J: List of Attachments, including Performance Work Statement (PWS), Price Proposal Form, DLA Energy QAPs, and Past Performance forms.

• Section K: Representations, Certifications, and Other Statements of Offerors or Respondents.

• Section L: Instructions, Conditions, and Notices to Offerors or Respondents.

• Section M: Evaluation Factors for Award, detailing Technical/Management, Past Performance, and Price as evaluation criteria.

• The contract type is contemplated to be Firm-Fixed-Price.

• The period of performance is not explicitly stated in the initial pages but is referenced in the context of options and extensions.

• Offers must be submitted electronically via email to bidcustodian@dla.mil, with specific formatting and size limitations.

• The offer due date is June 29, 2026, at 03:00 PM.

• Proposals will be evaluated based on Technical/Management, Past Performance, and Price. Non-price factors (Technical/Management and Past Performance) are considered significantly more important than price.

• A virtual pre-proposal conference will be held (date TBD).

• Questions should be submitted via email; telephonic questions will not be addressed.

• The acquisition is identified as "UNRESTRICTED OR SET ASIDE:" with options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business (WOSB) eligible under the WOSB Program.

• NAICS code is 493190 with a Size Standard of $36.5M.

• Offerors must be registered and active in SAM at the time of proposal submission and award.

• Proposals must adhere to specified page limits for various sections.

• Offerors are required to hold prices firm for 180 calendar days from the offer due date.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Information Disclosure Consent Form" required for joint venture partners, subcontractors, or teaming partners. It serves as consent for the release of present and past performance information to the prime contractor. This is necessary because such information cannot be disclosed to a private party (the prime contractor) without the consent of the teaming partner.

• The form requires the signature and title of an individual authorized to legally bind the company.
• It includes fields for Company Name and Address.
• A sample letter is provided, demonstrating how the consent is granted in the context of a specific solicitation (SPE603-18-R-0512 for DLA Energy solicitation for operation and maintenance of fuel facilities at Osan AB, Korea; Kadena AB, Japan; and Misawa AB, Japan).

Bidders who are part of a joint venture, subcontracting team, or teaming arrangement must complete and submit this form as part of their Past Performance Information. This consent allows the government to discuss their past performance with the prime contractor, which is crucial for the past performance evaluation process and obtaining best value.

Form / Attachment / Pricing Sheet

This document, "Attachment III - QAPs," contains Supplemental Quality Assurance Provisions (SQAP) for various items, including "ENERGY QAP E1.01," "ENERGY QAP E1.11," "ENERGY QAP E18," "ENERGY QAP E22.01," "ENERGY QAP E28," "ENERGY QAP E34," "ENERGY QAP E35," "ENERGY QAP E36," and "ENERGY QAP E46."

Each provision outlines specific quality assurance requirements related to:

• Contractor responsibility for government inspection (E1.01)
• Quality Control Plans (QCP) including receiving, blending, sampling, testing, storage, handling, loading, shipping, calibration, and corrective actions (E1.11, E46)
• Inspection and cleaning of bulk petroleum storage tanks, including historical data, cleaning intervals, and disposal of waste (E18)
• Quality Representative roles (E22.01)
• Contractor inspection responsibilities for storage, including sampling, retention periods, testing, and calibration (E28)
• Test procedures for sulfides in water (E34)
• Procedures for handling nonconforming supplies and services, including definitions of deviation and waiver, and request procedures (E35)
• Inspection of storage facilities (E36)
• Bulk additive handling, including quality control plans, sampling, testing, calibration, storage, handling, loading, shipping, records, and corrective actions (E46)

These provisions detail critical quality assurance, inspection, testing, and handling requirements that bidders must understand and be prepared to comply with if awarded a contract. They specify procedures for product quality, safety, and documentation, which are essential for successful contract performance. The document also includes detailed tables for sampling, testing, and cleaning procedures, which are directly relevant to operational planning and cost estimation.

Form / Attachment / Pricing Sheet

This document, "Attachment II - PPF," provides pricing details for Contract Line Item (CLIN) 0001, which covers Outside Continental United States (OCONUS) Contractor-Owned, Contractor-Operated (COCO) bulk fuel storage services in Davao, Philippines. It outlines the structure for pricing these services during the base period.

• Base Period: April 12, 2028 – October 11, 2031 (42 months).
• Services: OCONUS COCO bulk fuel service capabilities, as detailed in the Performance Work Statement (PWS).
• Pricing Structure: Includes tables for JP-5 and F-76 fuels, with columns for Tank No., Product Type, Shell Capacity (Barrels), Fill Capacity (Barrels), OCONUS COCO Storage Services (Monthly Use Charge), Annual Storage Use Charge, and Total Price (42 Months).
• Storage Capacity: Requires a total storage (fill) capacity of 977,000 barrels (548,000 barrels of F-76 and 429,000 barrels of JP-5).
• Quality Assurance Provision (QAP) E18: Details requirements for tank inspection and cleaning, including prorated daily reductions/additions to the monthly service price when tanks are removed from service. A formula is provided for calculating these daily adjustments.

This attachment is crucial for bidders as it specifies the pricing structure and requirements for bulk fuel storage services. Bidders must use this format to provide their pricing for monthly and annual storage charges, as well as any adjustments related to tank maintenance. Understanding the required storage capacity and the QAP E18 implications for pricing is essential for preparing a compliant and competitive proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Defense Fuel Support Point (DFSP) services in the Davao, Philippines area. The objective is to provide receiving, storing, protecting, and shipping services for U.S. Government-owned Fuel, Naval Distillate Grade F-76 and Turbine Fuel, Aviation Grade JP-5.

• Services: Receiving, storing, protecting, and shipping of Fuel, Naval Distillate Grade F-76 and Turbine Fuel, Aviation Grade JP-5.

• Storage Capacity: Requires a minimum of 977,000 barrels (BBLS) total fill capacity, with specific allocations for each fuel grade (548,000 BBLS for F-76 and 429,000 BBLS for JP-5).

• Facilities: Must be capable of receiving and loading tankers and barges, and shipping/receiving via third-party tanker trucks. Requires additive injection capability for two additives.

• Throughput: Minimum of 1,000,000 barrels of total throughput annually.

• Inventory Management: Contractor must follow specific procedures for inventory control, including using DLA Energy's Accountable Property System of Record (APSR) and maintaining accurate records.

• Product Quality: Contractor is responsible for maintaining the quality of fuel stored, including sampling, testing, and reporting any off-specification products.

• Additives: Contractor must provide and inject Fuel System Icing Inhibitor (FSII) and Corrosion Inhibitor/Lubricity Improver Additive (CI/LI) as required.

• Receiving/Shipping Rates: Specific pumping rates are required for tankers, barges, and tank trucks.

• Inventory Control: Adherence to DLA Energy policies and procedures, with allowable inventory variations.

• Product Quality: Maintaining fuel quality IAW MIL-STD-3004-1 and other applicable standards.

• Testing Turn-around Times: Laboratory testing must be completed within 24 hours of sample collection.

• Period: Four-year base period with one five-year option period.

• Location: Davao, Philippines, encompassing a region along the western coast of the Davao Gulf.

• Training: Personnel, including Terminal Managers and Inventory Accountants, must complete specific DLA Energy training courses and obtain Common Access Cards (CACs) or External Certificates Authority (ECA).

• Deliverables: Contractor must submit a Contract Compliance Plan (CCP), Product Quality Control Plan (QCP), and an Additive Storage/Injection Plan.

• Security: Procedures for obtaining, controlling, and returning Government-issued CACs are detailed in Appendix A.