Control Systems Replacement - Facility 323, Vance AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the replacement of the existing controls system for Facility 323 at Vance Air Force Base, Oklahoma. The project involves the installation and integration of new Comfort Point Open (CPO) controllers into the existing EMCS (Energy Management Controls System) EBI (Enterprise Building Integrator) System.

• Removal and replacement of the existing R7044 Controls system with new Honeywell BACnet Comfort Point Open controllers.

• Integration of new controllers with the existing Honeywell Building Automation system network.

• Provision and installation of all required equipment, wiring, and Direct Digital Control (DDC).

• Integration of applicable datapoints for affected mechanical systems.

• Field verification of work location, dimensions, and existing site conditions prior to commencing work.

• Furnishing all supervision, labor, equipment, consumable materials, supplies, tools, and other items necessary for project completion.

• Location: Vance Air Force Base, Oklahoma, Facility 323.

• Project Duration: 40 calendar days total.

  • Non-Performance Period: Up to 30 calendar days for mobilization and material lead time.
  • Performance Period: 10 calendar days after receiving Notice to Proceed.

• Compliance with safety standards (DAFMAN 91-203, OSHA 29 CFR 1926).

• Protection of Government Property: Return damaged areas to original condition.

• Work Hours: Generally performed after hours or when children are not present, with specific coordination required for normal, night, weekend, and Federal Holiday work.

• Contractor must provide a qualified Superintendent and Quality Control (QC) representative.

• Materials must meet the Buy American Act.

• Hazardous chemicals require Safety Data Sheets (SDS) approved by the Vance Environmental Office.

• Prohibited materials include those containing mercury, toluene, chlorinated solvents, carcinogens, lead, and hexavalent chromium compounds. Class 1 Ozone Depleting Chemicals (ODCs) are also prohibited.

• Contractor is responsible for controlling foreign objects debris (FOD) and disposing of non-hazardous waste legally.

• Recyclable materials must be taken to an approved recycling center.

• Removed controllers are to be provided as attic stock items.

• Contractor must provide their own latrines.

• Appendix A: Site Photos

• Appendix B: Bid Form

• Appendix C: Drawings (A101 - Facility 323 Floor Plan)

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Revision No. 18, dated 12/03/2025) for the Service Contract Act, applicable to the state of Oklahoma, specifically Oklahoma County of Garfield. It lists prevailing wage rates and fringe benefits for various occupations.

• Occupational Codes and Titles: Provides a comprehensive list of job titles and corresponding codes.
• Wage Rates: Specifies the minimum hourly wage rate for each occupation.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing. Specific benefits mentioned include:
  • Health & Welfare: $5.55 per hour, up to 40 hours per week, or $222.00 per week or $962.00 per month.
  • Health & Welfare EO 13706: $5.09 per hour, up to 40 hours per week, or $203.60 per week, or $882.27 per month.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines paid vacation accrual based on years of service and a list of eleven paid holidays.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance or explosives.
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms, including reimbursement for cleaning costs ($3.35 per week or $.67 per day) unless "wash and wear" materials are used.
• Conformance Process: Describes the procedure for classifying service employees not listed in the wage determination.

This document is crucial for bidders to understand the minimum wage and benefit requirements for service employees working on contracts covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs align with these mandated rates to be compliant.

Questions & Answers / Clarifications

This document serves as a questionnaire for the FP1024446 Control System Bldg 323 opportunity. It is intended to collect questions from potential bidders and provide responses once reviewed by the requester.

This document is currently empty, awaiting the submission and review of vendor questions. It indicates that answered questions will be posted by an "indicated date," which is not specified within this document.

As this document is a placeholder for future Q&A, it does not currently impact the solicitation requirements, due dates, or submission rules. Bidders should monitor this document for updates and submitted questions/answers.

Form / Attachment / Pricing Sheet

This document, "General Provisions and FAR Flowdown Provisions for Commercial Items Under a U.S. Government Prime Contract (PR-TMP-11) (Rev 9.2)", outlines the standard terms and conditions that will govern contracts between ASRC Federal Holding Company (BUYER) and its sellers (SELLER) for commercial products and services. It incorporates various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses.

Section I: General Provisions covers fundamental contractual terms such as formation, applicable laws, changes, default, definitions, disputes, export control, force majeure, indemnification, and warranties.

Section II: FAR, DFARS, and Other Agency Flowdown Provisions details the incorporation of numerous FAR and DFARS clauses that are applicable based on contract value and type. These clauses address a wide range of requirements including gratuities, confidentiality, cybersecurity, labor standards, environmental regulations, and more.

This document is critical for potential bidders as it establishes the foundational legal and contractual framework for any agreement with ASRC Federal Holding Company under this prime contract. Bidders must review these provisions to understand their rights, responsibilities, and obligations, including compliance with numerous federal regulations and specific contractual terms. Failure to comply with these provisions could impact proposal eligibility or contract performance.

Form / Attachment / Pricing Sheet

This document is the "Annual Commercial Products & Services Representations and Certifications (PR-TMP-01) (Rev 10.0)" form, effective 10/1/2025. It requires offerors/sellers to complete specific representations and certifications. Failure to complete this form accurately may result in the rejection of bids or proposals as non-responsive.

• Acknowledgement: Offerors/Sellers must acknowledge and agree to the foregoing and attest that the Representations and Certifications in Parts A and B are current, accurate, and complete. They must also notify ASRC Federal of any changes prior to award.
• Electronic Signatures: The form inquires whether the Offeror/Seller's business organization permits electronic signatures and if the legal jurisdiction accepts them.
• SAM Registration Option: Offerors/Sellers can choose to use their completed electronic Representations and Certifications in SAM (System for Award Management) if registered and updated within the last 12 months, or complete Parts A and B of this form.
• Part A (All Offerors): Requires Offeror/Seller information, business declarations, DUNS/UEI/CAGE codes, NAICS codes, business size status, and socio-economic category details. It also includes clauses related to FAR 52.204-10 (Reporting Executive Compensation and First-Tier Subcontract Awards) and requires specific income and federal financial assistance information.
• Part B (If not registered in SAM): Includes certifications regarding payments to influence Federal transactions (FAR 52.203-11), covered telecommunications equipment or services (FAR 52.204-26), and debarment, suspension, proposed debarment, or other responsibility matters (FAR 52.209-5). It also includes specific clauses for DoD contracts regarding ownership or control by terrorist countries (252.209-7001) and foreign governments (252.209-7002).

This form is critical for eligibility. Bidders must complete it accurately and thoroughly. It requires providing detailed business information, certifications regarding compliance with U.S. policies, and disclosures related to lobbying, telecommunications, and debarment. The information provided here will be used to determine responsibility and eligibility for contract award.