CONVEYOR SYSTEM MAINTENANCE 2026

Quick Summary

The Defense Logistics Agency (DLA) Troop Support is conducting market research via a Sources Sought notice to identify potential sources for Conveyor System Maintenance services. This requirement is for DLA Distribution Europe at the US Army Depot Germersheim, Germany. The objective is to ensure the continued operational capability of material conveyor and Automated 463L Air Pallet Handling (ALOC) systems through comprehensive preventive and unscheduled maintenance. Responses are due by 2 PM Germany Central Time on March 3, 2026.

Scope of Work

This requirement involves providing non-personal services for both preventive maintenance (PM) and unscheduled maintenance (UM) on DLA Distribution Europe's conveyor and ALOC systems. PM is to be performed every three months, encompassing mechanical, electrical, and software inspections. UM addresses malfunctions that could cause permanent damage or significantly impact mission operations, requiring correction within 14 workdays. The contractor will be responsible for obtaining all necessary manufacturer documentation, including technical drawings, software, and electrical layouts. Services include troubleshooting, diagnostics, configuration, patches, updates, and upgrades for system software, firmware, and hardware.

Contract & Timeline

• Type: Sources Sought (Market Research)
• Anticipated Contract Type: Firm Fixed Price
• Estimated Period of Performance: 12-month base year plus two 12-month option years.
• NAICS Code: 238290 (Small Business Size Standard: $22.0 Million)
• Product Service Code: J035 (Maintenance, Repair And Rebuilding Of Equipment: Service And Trade Equipment)
• Response Due: March 3, 2026, by 14:00 (2 PM) Germany Central Time
• Published: February 17, 2026

Submission & Evaluation

Interested parties should submit a capabilities statement, not exceeding 10 pages (Times New Roman 10 pitch), via email to Rafael Nazario-Vidal (rafael.nazario.vidal@dla.mil). The government will evaluate market information to determine industry capacity regarding scope, scale, resources, and project management. Businesses of all sizes are encouraged to respond, clearly identifying their business size. Respondents should indicate if they intend to act as a prime contractor or a subcontractor/teaming partner and provide details on previous experience, certifications, technical skills, business status, and facility/safeguarding capabilities. Recommendations for improving the approach, specifications, or the draft PWS are also requested.

Special Requirements

• Personnel: Key personnel, including the Contract Manager, Alternate Contract Manager, and Electrician Meister, must possess a German Electrician Master Certificate.
• Security: Contractor employees must meet installation access requirements, undergo background checks, and comply with all security directives.
• Training: Mandatory training includes AT Level I, OPSEC Level I, iWATCH, Information Assurance (IA) Cyber Awareness, and Threat Awareness Reporting Program (TARP).
• Safety: Compliance with AR 385-10, EM 385-1-1, and Host Nation Safety Laws is required, along with a Safety Plan and Accident Prevention Plan.
• Performance Standards: Strict standards for PM (max 1 deviation annually), UM (8-hour response, max 1 missed service monthly), and repair work (max 1 deviation monthly). A Quality Control Plan (QCP) must be submitted within 10 business days of award.

Additional Notes

This notice is for informational purposes only and is not a solicitation (RFP or RFQ). No funds are available for response preparation. Procurement is anticipated to be through local sources only.