Core Lab/Toxicology Reagents and Supplies
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the North Texas Veterans Health Care System (VANTHCS), has issued a Special Notice of its intent to award a firm-fixed price sole source contract for Core Lab/Toxicology Reagents and Supplies. The VA intends to award this contract to Fisher Healthcare. However, if no comparable sources respond, the contract will be issued to PROAIM Americas, LLC. Capability statements are due by April 10, 2026.
Purpose & Scope
The purpose of this requirement is to procure essential reagents, kits, and supplies for Core Lab/Toxicology testing at the VANTHCS Pathology & Laboratory Medicine Service in Dallas, Texas. The scope includes a comprehensive list of specific items such as calibrators, controls, various reagents, test kits (e.g., drug screens, Legionella, Streptococcus pneumoniae), microscope slides, pipette tips, pH buffers, and other laboratory consumables. All supplied items must perform according to manufacturer's guidelines, and no substitutions are permitted as they are for current validated testing. Items will be ordered by Core Lab staff as needed.
Contract Details
- Type: Firm-Fixed Price (intended sole source)
- Duration: A base year (June 1, 2026 - May 31, 2027) plus four option years, extending the period of performance through May 31, 2031.
- Set-Aside: None (Sole Source)
- Authority: The statutory authority cited for this sole source procurement is 41 U.S.C. 3304(a)(1), as implemented by FAR 6.302-1, citing "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."
Special Requirements
- Vendor Security: The vendor will not require access to VANTHCS or any VA information systems, and no VA data shall be transferred.
- Records Management: Contractors must comply with NARA regulations and Federal Records Act, ensuring all records created belong to VANTHCS and are returned at contract end.
- Personnel Qualifications: Personnel must be technically qualified, capable of performing as field service representatives. The Government reserves the right to review work histories and resumes.
- Performance Standards: Performance will be monitored against Acceptable Quality Levels (AQLs) through random inspections, covering equipment performance, safety, quality assurance, documentation, and customer satisfaction.
- Training & Privacy: All contractor employees handling records must complete VHA-provided records management and privacy/information security training. HIPAA compliance is mandatory, and a Business Associate Agreement (BAA) may be required.
Response Information
This notice is an intent to award and is not a request for quotations or proposals. However, responsible sources who believe they can provide comparable supplies and services may submit a capability statement, proposal, or quotation for consideration. If no affirmative written response is received within five business days from the publication date (April 2, 2026), which is April 10, 2026, at 5:00 PM ET, a contract will be issued to PROAIM Americas, LLC without further notice. No phone calls will be accepted. Contact: Joshua Weisman (joshua.weisman@va.gov).