Cotton Baler Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Agriculture's Animal and Plant Health Inspection Service (APHIS) has issued a Combined Synopsis/Solicitation (RFQ) No. 12639526Q0105 for Cotton Baler Maintenance. This opportunity seeks annual preventive maintenance and emergency repair services for USDA's Cotton Balers located at the Florence, SC Classifying Facility. This acquisition is a Total Small Business Set-Aside.
Scope of Work
The contractor will provide comprehensive services including:
- Annual Preventive Maintenance: Involves inspection and servicing of hydraulic, electrical, and mechanical/structural components, culminating in a detailed annual maintenance report.
- Emergency Breakdown Repair Services: Requires rapid response with acknowledgment within 24 hours and on-site service within 24-36 hours of notification. A 24/7 emergency contact must be maintained.
- Parts Availability: The contractor must demonstrate access to a reliable supply chain for baler parts, ensuring critical components can be obtained within a reasonable timeframe. All parts must have clear traceability to the Original Equipment Manufacturer (OEM).
- Documentation: Detailed service reports are required within 48 hours of completing repairs. Services will be performed at 1725 Otis Way, Florence, SC 29501.
Contract & Timeline
- Contract Type: Anticipated Firm Fixed Price (FFP) Blanket Purchasing Agreement (BPA).
- Period of Performance: Five (5) years, from April 27, 2026, to April 26, 2031.
- Set-Aside: Total Small Business Set-Aside.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a size standard of $12.5 Million.
- Quotations Due: April 21, 2026, at 5:00 PM ET.
- Questions Due: April 7, 2026, at 4:00 PM CT.
- Published Date: April 15, 2026.
Evaluation
Award will be based on a Best Value determination, considering:
- Technical Approach: Evaluation of the offeror's ability to meet schedule requirements and provide OEM parts, including explanations for any unaccomplished requirements.
- Price: Assessed for fairness and reasonableness.
- Past Performance: Reviewed based on prior contract performance, including quality, timeliness, cost control, and business relations. Quotations must include pricing for all individual line items to be considered responsive. The offer acceptance period is 60 calendar days.
Additional Notes
A Wage Determination (Service Contract Act) is included, establishing minimum wage rates and fringe benefits for occupations in Darlington and Florence counties, SC. Bidders must factor these requirements into their pricing to ensure compliance. Offerors must also provide a Certificate of Conformance (COC) in accordance with FAR clause 52.246-15.