Courier Services

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Items/Contract Pricing," outlines the pricing structure for courier services within the Dallas/Fort Worth Metro Area. It details estimated quantities and unit prices for various service types across multiple contract years and potential extensions.

• Service Types: Standard Day Delivery, Hot Shot Pick-Ups and Deliveries, Pick-Ups Exceeding 300 lbs.
• Contract Period: Base Year, Option Years 1-4, and a Six-Month Extension (authorized by FAR 52.217-8).
• Pricing Structure: For each service type and period, estimated quantities are provided, along with fields for unit price and total value, indicating a per-day, per-pick-up, or per-pound rate.
• Reference: All services are to be performed in accordance with the associated Statement of Work (SOW).

This pricing schedule is crucial for bidders to understand the cost structure and potential revenue associated with providing courier services. It allows vendors to calculate their proposed pricing based on estimated volumes and service requirements for each contract year and potential extension, directly impacting proposal development and evaluation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 2032H8-26-Q-FMSS1, clarifying requirements and details for commercial courier services.

• Historical Workload Data: No average historical data is available for piece counts, weight, pickup frequency, or Hot Shot requests.
• Hot Shot Response Time: There is no exact time for Hot Shot requests; delivery should be made using the contractor's vehicle.
• Background Checks & Onboarding: Processing times for background checks vary. Interim clearance allows escorted access for essential meetings, but not to IT systems or SBU information. Replacement drivers are expected immediately.
• Economic Price Adjustment: Not permitted. The Government cannot disclose current pricing.
• Late Deliveries: Refer to the SOW for Disaster Planning. Flexibility is allowed if the COR is informed immediately.
• Incumbent Contractor: An incumbent is performing these services; no transition period is anticipated.
• Vehicle Requirements: No minimum vehicle type beyond steel-framed is required. Small compact transit vans may be used.
• New Building Location: A new building at 5555 N. Beach Street, Fort Worth, TX 76137 will open in early April. No other location changes are expected within the next 5 years.
• Mail Handling: Mail will not be sorted by the contractor. Mailrooms are near exit doors, not inside locked suites.
• Hot Shot Service Addresses: Unscheduled Hot Shot services are limited to addresses within 60 miles and specified in the SOW.
• Weighing Items: There is no designated onsite area for weighing items exceeding 100 lbs.

This Q&A document clarifies operational details, eligibility, and logistical aspects, which may influence how vendors prepare their proposals and understand the scope of work. It confirms that certain historical data and pricing information will not be provided.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in specific geographic areas. It serves as a reference for contractors to ensure compliance with labor laws when performing federal contracts.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Includes footnotes for specific occupations that may have additional requirements or exclusions (e.g., Computer Employees, Air Traffic Controllers).
• Details required fringe benefits, including Health & Welfare rates and Paid Sick Leave provisions (EO 13706).
• Outlines Vacation and Holiday policies.
• Describes the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This document is crucial for bidders to accurately estimate labor costs for their proposals. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of the bid. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide courier services for the Internal Revenue Service (IRS) offices in the Dallas/Fort Worth, Texas metropolitan area and surrounding cities for the delivery of boxes and mail.

• Provide personnel, labor, equipment, supplies, vehicles, materials, and incidentals for commercial courier services.

• Services required for IRS locations at: 1100/1114 Commerce Street, Dallas, TX; 4050 Alpha Road, Farmers Branch, TX; and 5555 N. Beach Street, Fort Worth, TX.

• Daily pickup and delivery among designated IRS locations within a 60-mile radius of the Dallas office.

• Provide manifest sheets or delivery tickets for each pickup.

• Daily pickup of mail/boxes at 1100/1114 Commerce Street, Dallas, TX, Monday through Friday (excluding Government Holidays).

• Complete a continuous delivery/pickup route to individual drop sites.

• Box weight shall not exceed 50 pounds.

• Provide unscheduled "Hot Shot" services for pickup or delivery within a 60-mile radius as requested.

• Provide one invoice per calendar month.

• Parking fees in downtown Dallas are the responsibility of the vendor.

• Base Year: March 1, 2026 – February 28, 2027

• Four Option Years: March 1, 2027 – February 28, 2031

• Vehicles must be fully securable, maintained, in good condition, state-registered, steel-framed, and have doors secured from inside and outside.

• Vehicles must have a capacity of 2,000 pounds.

• The cargo area of the vehicle must be clean and free of debris.

• IRS property must be transported within the locked area of the vehicle.

• Contractor shall not possess IRS property or parcels overnight without consent.

• Contractor must furnish insurance as set forth in FAR 52.228-5.

• Contractor must provide copies of all required insurance policies with the quote.

• Contractor personnel require background investigations.

• Contractor must provide a 24-hour emergency telephone number.

• Packages/containers are prohibited from being transported by walking or bicycle.

• Disaster Contingency Plan required prior to contract implementation.

• Daily loop starting between 10:15-10:30 a.m. from 1100/1114 Commerce Street, Dallas.

• Includes pickups and deliveries to various IRS offices and the US Postal Service.

• Final delivery to the 1100/1114 Commerce Street mailroom by 12:45 p.m.

• Fort Worth service includes daily pickup at 5555 N. Beach Street and delivery to the US Post Office at 4600 Mark IV Pkwy, Ft. Worth.

• Fort Worth pickups between 3:00 p.m. and 3:30 p.m.

• Services for 819 Taylor Street, Ft. Worth, TX 76102 may be utilized on an "as needed" basis.

• IRS may add or delete offices or stops as necessary.

• "Hot Shot" services available on an "as needed" basis.

• Extra charges apply for pickups exceeding 300 lbs. from one location.

• The Service Contract Act of 1965 applies.

• Minimum hourly wage rates are specified by Wage Determination No. 05-2513 (Rev.-13) and WD 05-2509 (Rev.-14).

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Monthly Workforce Report (Post-Award Contract Deliverable)", is a template for contractors to report monthly workforce data. It is used to certify that the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period. This information is used by the Contracting Officer (CO) to verify compliance throughout performance.

• Billing Period Start and End Dates
• Employer Company
• Labor Category
• Labor Type (Technical / Non-Technical)
• Employee Name (Last name, first name)
• PIV No. (Unique ID)
• Work Status (Full-Time/Part-Time)
• Hours Worked (Billing Period)
• Work Location (On/Offsite)
• Start/End Date on Contract
• Employee Work Email Address
• Employee Work Phone Number
• Employee Complete Work Address with Zip code
• Signature of Authorized Company Official

Contractors must submit this report monthly, aggregated across all subcontractors, within five business days after the end of each monthly billing cycle. The report requires certification by an authorized company officer and is crucial for demonstrating compliance with small business subcontracting goals.

Form / Attachment

This document is a template titled "Attachment 1 – Initial Staffing Plan (Proposal Deliverable)". It is provided for offerors to complete and certify, detailing their proposed staffing for the base period and each option period of the contract.

• The template requires offerors to provide specific details for each proposed staff member.
• Information fields include: Period of Performance, Employer Company, Labor Category, Labor Type (Technical/Non-Technical), Employee Last Name, Employee First Name, Employee Unique ID (to be provided no later than the first Monthly Report), Estimated Level of Effort (LoE) in hours or FTEs, Work Location (On/Offsite), Employee Work Email Address, Employee Work Phone Number, and Employee Complete Work Address with Zip code.
• Instructions specify that the Level of Effort (LoE) should be expressed as specified by the solicitation and the document must be marked "CUI//SP-PRVCY."

This attachment is a mandatory proposal deliverable. Bidders must accurately complete this form to demonstrate their proposed staffing structure and resource allocation, which is critical for the evaluation of their technical and management approach for the opportunity.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the IRS seeks bids for courier services in Dallas Forth Worth, TX. It is a Service Disabled Veteran Owned set-aside opportunity, utilizing FAR Part 13 Simplified Acquisition Procedures. The NAICS code is 492110 and FSC is R602.

• Provide courier services in accordance with the attached Scope of Work (SOW).

• Submit an Initial Staffing Plan using Attachment 3, detailing labor mix and prime/subcontractor roles.

• Certify that the small business prime contractor will perform at least 51% of the cost of contract performance for personnel (FAR 52.219-14).

• Submit monthly workforce reports using Attachment 4 with each invoice, including a prime contractor certification.

• Adhere to strict safeguarding requirements for Sensitive But Unclassified (SBU) information, including Federal Tax Information (FTI) and Personally Identifiable Information (PII), covering IT systems, training, incident reporting, and data disposition.

• Comply with extensive records management requirements for Federal records.

• Contract Type: Firm-fixed price task order.

• Anticipated Period of Performance: March 01, 2026 – February 28, 2031 (Base + 4 option periods, with a potential 6-month extension under FAR 52.217-8).

• Total Duration: Not to exceed 66 months, including all options.

• Quotes must address Technical Acceptability (Pass/Fail) and Price.

• Technical Acceptability: Mandatory compliance with SOW and submission of an Initial Staffing Plan (Attachment 3) evaluated for realism, balance, subcontract management, and FAR 52.219-14 compliance.

• Price Evaluation: For technically acceptable offers, award will be made to the lowest total evaluated price. The total evaluated price includes the base period, all four option periods, and 50% of the last option period for FAR 52.217-8.

• Questions Deadline: February 18, 2026, 4:00 PM EST, via email to katie.r.marrette@irs.gov and stacy.n.parran@irs.gov.

• Closing Date: February 20, 2026, 12:00 PM EST.

• This is a Service Disabled Veteran Owned set-aside.

• Offerors must certify prime contractor performance of at least 51% of personnel costs.

• Attachments include the Scope of Work, WD 2015-5227 Rev 27, Initial Staffing Plan Template (Attachment 3), and Monthly Invoicing Report Template (Attachment 4).

• Mandatory electronic invoicing via the Invoice Processing Platform (IPP), with a waiver option available.

• Contractor Performance Assessment Reporting System (CPARS) will be used for performance evaluations.

• The Contracting Officer's Representative (COR) is Kimberly Horton.