COURIER SERVICES

Form / Attachment / Pricing Sheet

This document provides a template for bidders to submit past performance references. It is designed to capture essential details about previous contracts to help the government evaluate a bidder's experience and capability.

This attachment requires bidders to provide information for up to three past performance references. For each reference, the following details must be supplied:

• Quoter Information: Name, email, and telephone number of the point of contact for the reference.
• Quoter Client Information: Name, address, email, and telephone number of the client organization.
• Contract Details: Contract title, contract number, dollar value, contract type, period of performance, and place of performance.
• Performance Details: Specific information related to recent and relevant performance as described in the solicitation.
• Problem Encountered and Resolutions: A description of any issues that arose during the contract and how they were resolved.

Bidders must complete this form accurately and thoroughly to demonstrate their past performance. The information provided will be a critical component of the evaluation process, allowing the government to assess the bidder's ability to successfully perform the requirements of the current opportunity. Failure to provide complete or satisfactory past performance information may negatively impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the 'Kansas City Courier Requirement Services' opportunity. It outlines the structure for bidders to provide their pricing for various courier services over a base year and four option years.

• Base Year: Includes line items for Daily Courier Services, Weekly Cash Delivery, and Late Delivery Fee.
• Option Years 1-4: Each option year mirrors the base year with line items for Daily Courier Services, Weekly Cash Delivery, and Late Delivery Fee.
• Pricing Structure: Bidders are expected to provide a 'Fixed Rate Per Hour', 'Vendor Actual Quoted Hours', and 'Fixed Rate Per Hour' (likely a repetition or for different calculation), leading to 'Total Fixed Amount Per Month' and 'Total Annual Amount (12 months)' for each service.
• Total Anticipated Labor Hours: A field to sum up the anticipated labor hours across all services and periods.

This pricing schedule is critical for bidders to understand the cost structure expected by the government for the courier services. Bidders must complete this schedule accurately to submit a compliant and competitive proposal. The breakdown by service and year will inform pricing strategies and demonstrate cost projections for the entire contract period, including potential option years.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional and responsible courier services for the Internal Revenue Service (IRS) Kansas City Submission Processing Center (KCSPC) to transport daily tax revenues to Liberty Bank & Trust.

• Daily Pick Ups and Deliveries (CLIN 1): Transport deposit packages containing slips, endorsed checks, and documentation from KCSPC to Liberty Bank & Trust. Specific reporting times are provided for non-peak (May 1 - March 30) and peak (April 1 - April 30) periods. Deliveries include "cash" deposits and daily deposit packages.

• Weekly Cash Deliveries (CLIN 2): Deliver "cash" deposits to Liberty Bank & Trust once per week, typically on Thursdays (or Wednesdays if a holiday).

• Late Fees (CLIN 3): Defines conditions and potential additional charges if the deposit is not ready for pick-up within a specified waiting period.

• Shipment Inspection and Acceptance: IRS is responsible for package security; couriers must reject unsuitable packages and are allowed time to inspect/repair.

• Liability for Loss and Theft: Contractor is fully liable for shipments from receipt to delivery. Requires $1,000,000.00 insurance coverage.

• Minimum Hourly Wage Rates: Service Contract Act of 1965 applies; Wage Determination No. 2015-5105 is specified.

• Vehicle Qualifications: Vehicles must be maintained, state-registered, steel-frame, clean, and secure. Deposits must be transported in a locked area (cab or trunk).

• Identification: Courier personnel must display picture ID badges and wear company uniforms.

• Courier Service Requirements/Responsibilities: Includes background investigations (Minimum Background Investigation), prohibition of immediate family members traveling together, completion of disclosure statements, provision of contact information, requirement for two couriers per pickup, prohibition of unattended deposits, and same-day delivery.

• Kansas City Submission Processing Center Requirements/Responsibilities: Outlines responsibilities for the IRS, including procurement of security mailbags, notification procedures for loss/tampering, ensuring employee background checks, and maintaining records.

• Disaster Planning: Contractor must provide a Disaster Contingency Plan addressing various contingencies.

• Period of Performance: 12-month base year (07/01/2026 – 06/30/2027) with four (4) 12-month option years (through 06/30/2031).

• Place of Performance: Kansas City Submission Processing Center to Liberty Bank & Trust, Kansas City, KS.

• Background Investigations: All personnel require a Basic Investigation (FBI fingerprint/name check, SF-85P, etc.).

• Insurance: Minimum $1,000,000.00 coverage for loss/theft.

• Bonding/Certifications: Required.

• Dedicated Service: Couriers cannot perform other pick-ups/deliveries while in possession of IRS deposits.

• Security: Strict procedures for package sealing, tagging, and vehicle inspection.

• Deliverables: Includes evidence of insurability, background investigations, bonding, service plan, phase-in plan, disaster contingency plan, performance references, employee experience, Courier Deposit Access List (CDAL), Receipt for Transport of IRS deposits (Form 10160), and Courier's Additional Disclosure Statement (CADS).

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the Internal Revenue Service (IRS), Kansas City Submission Processing Center (KCSPC), seeks secure courier services. The services are required for transporting taxpayer remittances, checks, deposit slips, and associated documentation to designated financial institutions, ensuring timely deposit of Federal revenues and continuity of IRS financial operations. The procurement is a Total Small Business Set-Aside, utilizing FAR Part 19 and FAR Part 13.5 simplified acquisition procedures. The anticipated contract type is Firm-Fixed-Price.

• Secure, dedicated courier services including daily pickups and deliveries.

• Peak filing season support.

• Weekly cash deliveries.

• On-call services.

• Services must comply with applicable IRS security, disclosure, privacy, and safeguard requirements, including the Privacy Act of 1974 and relevant Internal Revenue Code Sections.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One 12-month base year (July 1, 2026 - June 30, 2027) and four 12-month option periods.

• NAICS Code: 492110 (Couriers and Express Delivery Services) with a size standard of 1,500 employees.

• PSC Code: R602 (Courier/Messenger Services).

• Quotation Submission Deadline: June 22, 2026, by 12:00 PM EST.

• Questions Deadline: June 15, 2026, by 12:00 PM EST.

• Submission Method: Electronically via SAM.gov or email to the CO and CS.

• File Format: Adobe Portable Document Format (PDF) or Microsoft Office compatible format.

• Evaluation Basis: Lowest Priced Technically Acceptable (LPTA).

• Award will be made to the responsible contractor whose quote is technically acceptable and represents the lowest price.

• Technical capability will be rated acceptable or unacceptable.

• Past performance will be evaluated (up to three examples) and rated acceptable or unacceptable.

• Pricing will be evaluated for reasonableness, completeness, realism, and balance.

• Total Small Business Set-Aside.

• Offerors must be registered and active in the System for Award Management (SAM.gov).

• Quotes must remain valid for a minimum of 60 calendar days.

• The solicitation includes various attachments, including a Statement of Work (SOW), Price Schedule, Past Performance Template, and Q&A.

• Invoices must be submitted via the Invoice Processing Platform (IPP).

Questions & Answers / Clarifications

This document contains questions and answers related to the "5000225748 Courier Services" opportunity.

This document appears to be a template for Q&A, but no specific questions or answers have been provided in the extracted text. The sheet is titled "RFQ Questions_Answers" and includes headers for "Number," "Questions," and "Answers," but the content area is blank.

As no specific Q&A content is present, there is no impact on the solicitation requirements, due dates, or submission rules based on this document.

Form / Attachment / Pricing Sheet

This document is a template for the "Monthly Workforce Report (Post-Award Contract Deliverable)". Contractors are required to submit this report monthly to demonstrate compliance with small business subcontracting goals.

• Certification: The report must include a certification signed by an authorized company officer, affirming that the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period.
• Due Date: A certified report is due within five business days after the end of each monthly billing cycle.
• Content: The report requires details on the billing period, employer company, labor category, labor type, employee name, PIV number, work status, hours worked, work location, start/end date on contract, employee work email, phone number, and complete work address.
• Marking: Reports must be marked "CUI//SP-PRVCY."

This attachment outlines a mandatory post-award reporting requirement. Bidders should understand that if they win this contract, they will need to track and report workforce data monthly to verify small business subcontracting performance. This template provides the specific format and information required for this compliance reporting.

Form / Attachment / Pricing Sheet

This document is an initial staffing plan template, designated as a proposal deliverable. Offerors are required to complete and certify the table for the base and each option period.

• The table requires the entry of staffing details, including:
  • Period of Performance
  • Employer Company
  • Labor Category
  • Labor Type (Technical/Non-Technical)
  • Employee Last Name, First Name, and Unique ID
  • Estimated Level of Effort (LoE) in hours or FTEs
  • Work Location (On/Offsite)
  • Employee Work Email Address and Phone Number
  • Employee Complete Work Address with Zip code
• Offerors must mark entries with "CUI//SP-PRVCY."

This attachment is critical for bidders to detail their proposed staffing approach. It directly impacts proposal evaluation and demonstrates the offeror's understanding of the personnel requirements for the opportunity. The format and required information must be adhered to for a compliant submission.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Kansas City Courier Services requirement. It outlines the procedures and guidelines the Internal Revenue Service (IRS), Kansas City Submission Processing Center (KCSPC) will use to monitor contractor performance and ensure required performance standards are met.

• Purpose of QASP: To describe systematic methods for monitoring performance, identifying required documentation, and evaluating contractor performance against PWS and Quality Control Plan (QCP) standards.
• Performance Management Approach: Focuses on outcomes rather than contractor processes, allowing flexibility as long as standards are met. Data collection includes pickup/delivery times, accuracy, and security compliance.
• Performance Management Strategy: The contractor is responsible for quality via a QCP. The Government, through the Contracting Officer's Representative (COR), will monitor performance using surveillance methods.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO) and the COR in contract administration and performance surveillance.
• Surveillance Techniques: Includes 100% inspection, random monitoring, and periodic inspections.
• Acceptable Quality Levels (AQLs): Defined in Attachment 1, these are critical for mission-critical functions (e.g., security of deposits, same-day delivery) and other areas like timeliness and accuracy.
• Quality Assurance Documentation: Monitoring forms (Attachment 2) will be used to record inspection results, compliance, and performance trends.
• Analysis of Assessment: Outlines how performance will be determined, consequences for failing to meet standards (e.g., Corrective Action Plan, increased surveillance, contractual remedies), and reporting procedures.

This QASP details how the government will measure and evaluate the contractor's performance. Bidders should review the performance standards, acceptable quality levels (AQLs), and surveillance methods outlined in Attachment 1 to understand the specific requirements and metrics for success under this contract. This includes pickup/delivery timeliness, security, documentation accuracy, and incident reporting.