Courier Services for General and Pharmacy Supplies

Amendment / Modification

This amendment modifies solicitation 36C24526Q0140 with the following key changes:

• Clarification of Set-Aside: The procurement is confirmed as a 100% set-aside for Veteran Owned Small Businesses (VOSBs).

• Inclusion of Clause: VAAR 852.219-75, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", is now included in the solicitation.

• Removal of Clause: VAAR 852.219-76 has been removed from the solicitation.

• The solicitation now includes VAAR 852.219-75.

• The solicitation no longer includes VAAR 852.219-76.

• Quotes Due Date Extended: Quotes are now due on December 18, 2025, at 3:00 PM EST.

• VOSB Requirement: Offerors must be VOSBs and comply with the limitations on subcontracting as detailed in the newly included VAAR 852.219-75 clause. This includes providing a completed certification with the offer.

Amendment / Modification

This amendment to Solicitation 36C24526Q0140 provides responses to vendor questions and clarifies key aspects of the solicitation. The due date for quotes remains December 18, 2025, at 3:00 PM EST.

• Incumbent Contractor: Crosstown Courier Service.
• Period of Performance (POP): February 1, 2026, to January 31, 2027, with two option years.
• Controlled Substances: The service does not involve controlled substances.
• Historical Usage: Usage for the past 12 months included 193 trips within a 30-mile radius and 48 trips outside, totaling 1672 miles.
• Tracking & Documentation: Required tracking logs must include requestor's name, pickup/delivery locations, recipient's name and signature, mileage (if over 30 miles), and time/date of pickup & drop-off.
• Trip Definitions: Trips are one-way. The service area includes multiple VA locations in WV and KY.
• 30-Mile Radius: Determined by driving distance from pickup to delivery site.
• Estimated Quantities: Base-year quantities are based on historical usage. Specific prior-year trip volumes are provided for CLINs 0001 (4 trips), 0002 (0 trips), 0003 (166 trips), and 0004 (1600 trips).
• Service Window/Response Times: Pickup response time is within 2 hours, or 1 hour for Blood Bank trips. Most requests are on-call, but some will be scheduled.
• After-Hours/Weekend Runs: Approximately 30% of runs occur outside normal business hours.
• Authorized Waiting Time: Not typically authorized or used.
• Cold Chain/Pharmacy Handling: Items requiring temperature control will be accompanied by an ice pack or styrofoam cooler. Controlled substances are not transported.
• Vehicle Requirements: Vehicles must protect items from weather exposure. Personal vehicles are permitted if insured and operated by trained personnel.
• Badging/Facility Access: VA badges and background checks are not required.
• Insurance: Minimum insurance limits are detailed in Section C.5 of the solicitation. Certificates are required prior to the start date.
• Pricing Schedule: Quantities represent one-way trips. ODCs are not allowed; only trips and miles over 30 miles are fixed costs.

No changes to the proposal submission deadline or evaluation factors are indicated, but bidders should incorporate this clarified information into their proposals.

Solicitation / RFP / RFQ

This solicitation is for courier services for general and pharmacy supplies for the Hershel Woody Williams VA Medical Center in Huntington, WV. The services are required to transport supplies between the Tri-State area and the VAMC, including specific VA clinics.

• 24/7 on-call courier service for general and pharmacy supplies.

• Transportation services to and from the Tri-State area and the Huntington VAMC, including Prestonsburg CBOC.

• Compliance with all applicable wage and hour laws.

• Adherence to security and privacy requirements for handling sensitive information.

• Contract Type: Fixed-Price.

• Period of Performance: Base period from February 1, 2026, to January 31, 2027, with two one-year option periods.

• Proposals must be submitted via email to naana.owusu-ansah@va.gov by 3:00 PM EST on December 18, 2025.

• Questions must be submitted via email by 3:00 PM EST on December 9, 2025.

• Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

• Proposals will be submitted in two volumes: Technical (non-price) and Price.

• This acquisition is a VOSB (Veteran-Owned Small Business) set-aside.

• The solicitation includes detailed requirements regarding information system security, privacy, and incident reporting.

• A Wage Determination (2015-4367, Revision 31) is provided, outlining minimum wage rates and fringe benefits for various occupations in Kentucky and West Virginia.