Court Reporting

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for Court Reporting Services for a hearing at the Defense Finance and Accounting Service (DFAS) – Office of General Counsel, Indianapolis, IN. The requirement is a 100% Small Business Set-Aside.

• Services of a Court Reporter for a hearing currently scheduled for five (5) days.

• Tasking, deliverables, and pertinent details are specified in the attached Statement of Work (SOW) and Schedule of Items Table.

• A full day is expected to be 8 hours.

• Unit pricing is requested for hourly rates and hours requested beyond 5:00 pm, which will be used for modifications if needed, but not for initial award calculation.

• Contract type: Firm Fixed Price (FFP).

• Anticipated Period of Performance: May 02, 2025 - September 30, 2026 (hearing scheduled for May 4-8, 2026, with potential for adjustments).

• Quotations must be received by email to Chrissy Webb at chrissy.j.webb.civ@mail.mil by 5 PM EST, Thursday, April 09, 2026.

• No extensions will be provided.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Award will be a single FFP contract on an all or none basis.

• Attachment 2: Schedule of Items must be completed and returned.

• Registration in System for Award Management (SAM) is required.

• 100% Small Business Set-Aside.

• Invoicing and Payment: Via Wide Area Workflow (WAWF).

• Wage Determination: Service Contract Act of 1965 applies (Wage Determination No 2015-4787, Revision No. 31).

• Provisions and Clauses: Includes relevant FAR and DFARS clauses.

• Cybersecurity Maturity Model Certification (CMMC): Requires CMMC Level 2, Self-Assessment.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in a defined geographic area.

• Area: Indiana Counties of Boone, Hamilton, Hancock, Hendricks, Johnson, Madison, Marion, Morgan, Shelby.
• Occupational Listing: Provides a detailed list of job titles (e.g., Accounting Clerk, Administrative Assistant, Electrician, Nurse, Technician) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include Health & Welfare ($5.55 per hour or $222.00 per week) and a separate Health & Welfare rate for EO 13706 ($5.09 per hour or $203.60 per week).
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining requirements for paid sick leave and minimum hourly wages.
• Vacation and Holidays: Details paid vacation accrual based on years of service and lists eleven paid holidays.
• Footnotes: Explains specific footnotes, including those for Computer Employees (exemptions and conformance) and Air Traffic Controllers/Weather Observers (night and Sunday pay differentials).
• Hazardous Pay Differential: Outlines 8% and 4% differentials for work involving ordnance and explosives.
• Uniform Allowance: Specifies requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Describes the process for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act within the specified Indiana counties. It establishes the minimum labor costs (wages and benefits) that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. The document also provides guidance on how to handle unlisted occupations through the conformance process.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or CLIN structure for court reporting services related to the Gilbert vs. DoD case. It outlines the various services and associated costs that a vendor would need to provide.

• CLIN 0001: Court Reporting Services Fee: Includes Day Rate, Hourly Rate for after 5:00 pm.
• CLIN 0002: Verbatim Transcripts: Details pricing for original plus condensed transcripts, with a quantity of 1200 total pages.
• CLIN 0003: Exhibits: Pricing for exhibit pages, with a quantity of 25 total pages.
• CLIN 0004: Signature Fee: A lump sum fee.
• CLIN 0005: Shipping Fee: A lump sum fee.
• CLIN 0006: Copies of Transcripts: Pricing for additional copies for Government and Complainant, based on estimated pages.
• CLIN 0007: Cancellation Fee: A lump sum fee for cancellations with less than 1 business day's notice.
• Vendor Information: Fields for Company Name, CAGE Code, TIN, UEI Number, Point of Contact (POC) details, and Business Size.

This document is crucial for potential bidders as it details the specific services required, the estimated quantities, and the structure for pricing. Bidders must use this to formulate their quotes or proposals, providing unit prices and total prices for each CLIN. It also specifies the vendor information required for submission.

Statement of Work (SOW)

To provide qualified court reporter services for a multi-day hearing in the case of Gilbert v DoD.

• Provide a qualified court reporter with appropriate recording devices to record the hearing verbatim.
• Use properly trained and certified court reporters.
• Transcribe the hearing recording into a verbatim typewritten or printed text hardcopy.
• Deliver the original and condensed hearing transcript within 10 calendar days after the hearing's close.
• Append all exhibits admitted into evidence to the hearing transcript.
• Ensure transcripts are securely bound, numbered by page and line.
• Provide all necessary equipment and supplies.

Base period: May 2, 2026 through September 30, 2026. Specific hearing: May 4, 2026 – May 8, 2026.

Location to be designated by the Government.

• Verbatim hearing transcript (original and condensed copy).

• All exhibits admitted into evidence.

• Deposition conducted, certified, and delivered in accordance with Rule 30 of the Federal Rules of Civil Procedure.

• Appropriate physical setting for the court reporter.

• Electrical outlets for equipment.

• Adherence to applicable standards and ethical guidelines for court reporting.

• Reporting and handling of sensitive information covered by the Privacy Act and other statutes/regulations.

• Vendor must ensure sensitive information is not disclosed without proper authority and is properly safeguarded.

• Davidson Momah (U.S. Administrative Judge, EEOC Indianapolis District Office)

• Zahara Ayoubi (DFAS Office of General Counsel)

• Doreen Loyal (DFAS Office of General Counsel)

• Kathryn Short (DFAS - Office of General Counsel)

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for court reporting services for a multi-day hearing. The acquisition is set aside for Small Business, with a North American Industry Classification Standard (NAICS) code of 561492 and a size standard of USD 19,000,000.00.

• Court Reporting Services for a multi-day hearing.

• Specific services include:

  • Court Reporting (5 Days)
  • Original Transcript (1,200 Each)
  • Original Exhibits (25 Each)
  • Signature Fee (5 Each)
  • Shipping Fee (1 Each)
  • Copies of Transcripts (2,400 Each)
  • Cancellation Fee (1 Each)

• Contract Type: Firm Fixed Price.

• Period of Performance: May 2, 2026, to September 30, 2026.

• Estimated Value: USD 19,000,000.00 (This appears to be the size standard, not necessarily the award amount).

• Offer Due Date: April 9, 2026, at 05:00 PM.

• Solicitation Issue Date: April 6, 2026.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Evaluation criteria are not detailed in the provided pages, but the document references "Evaluation Factors for Award" on page 17.

• This acquisition is set aside for Small Business.

• The document incorporates FAR clauses by reference and in full text, including those related to payment, cybersecurity (CMMC Level 2), and representations.

• Several attachments are referenced, including a Statement of Work (SOW), Instructions to Vendors, SOI, and Wage Determination.