Coyote Valley Dam and Lake Mendocino Recreation Area Janitorial Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial janitorial services at Coyote Valley Dam and Lake Mendocino Recreation Area, Ukiah, CA. The U.S. Army Corps of Engineers (USACE), San Francisco District is seeking these services. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• Provide professional janitorial services, including personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other necessary items.

• Work must be accomplished in accordance with the contract, applicable laws, municipal codes, regulations, and written directives.

• A Performance Work Statement (PWS) defines the scope of work.

• Anticipated Period of Performance:

  • Base Year: June 1, 2026 to May 31, 2027
  • Option Year One: June 1, 2027 to May 31, 2028
  • Option Year Two: June 1, 2028 to May 31, 2029

• NAICS Code: 561720 -- Janitorial Services

• Small Business Size Standard: $22 million

• Project Service Code: S201 Housekeeping - Custodial Janitorial

• Quotes are requested in accordance with FAR provision 52.212-1.

• Evaluation will be conducted in accordance with FAR 52.212-2.

• Key Submission Requirements:

  • Solicitation Number
  • Offeror's contact information
  • Active SAM Registration (UEI and CAGE code)
  • Small Business Category (e.g., 8(a), HUBZone)
  • Statement of agreement with terms and conditions
  • Capability statement demonstrating how proposed services meet PWS requirements.
  • Past performance evidence (minimum two years in business for similar services).
  • Confirmation of compliance with SCA wage rates.
  • Information on local teams.
  • Ability to begin services at the start of the performance period.
  • Past Performance Questionnaires (Attachment 2) or CPARS.
  • Pricing Schedule (Attachment 3) with assumptions/exceptions.
  • Financial Bank letter.

• Questions due: April 20, 2026, 10:00 am PDT.

• Quotes due: May 4, 2026, 11:00 am PDT.

• This acquisition is set-aside for small business concerns.

• An optional site visit is scheduled for April 16, 2026, at 10:00 am PDT at 1160 Lake Mendocino Dr., Ukiah, CA 95482.

• Submission will be via PIEE or email.

• Vendors must monitor PIEE and SAM.gov for amendments and acknowledge all amendments prior to the solicitation close.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services at Coyote Valley Dam (CVD) and Lake Mendocino to ensure a safe and sanitary recreation experience for the visiting public.

• Provide all personnel, equipment, supplies, transportation, tools, materials, and supervision for janitorial services.

• Services include attending an annual pre-work conference and preparing worksheets and invoices.

• Contractor personnel must have full knowledge of the contract's scope of work.

• Services must be performed to the standards specified in the contract.

• Adherence to a submitted work schedule is critical for quality assurance inspections.

• Performance will be assessed against PWS requirements for content, quality, timeliness, and accuracy.

• Period of Performance: One (1) Base Year and two (2) option years (June 1, 2026 – May 31, 2029).

• Place of Performance: Coyote Valley Dam & Lake Mendocino, Ukiah, CA.

• Contractor must have been in business for a minimum of two (2) years and provide evidence of past performance.

• Normal operating hours are 7:30 AM to 4:30 PM, Monday through Friday, with extended hours during the recreation season (May 1 – September 30).

• Routine work is performed Monday through Sunday during the recreation season and Monday through Friday during the non-recreation season.

• Weekend operations are defined as Friday through Sunday during the recreation season.

• Emergency work must be accomplished whenever required.

• Contractor must comply with OSHA and USACE safety requirements.

• An accident prevention plan is required.

• Contractor must maintain an effective quality control program.

• Contractor must provide a Quality Assurance Surveillance Plan (QASP).

• Contractor must use recycled paper products (minimum 20% post-consumer).

• Contractor must provide all required cleaning supplies and equipment.

• Contractor personnel must be legal residents of the United States and able to read, write, speak, and understand English.

• Contractor personnel must not be under the influence of intoxicating beverages, drugs, etc.

• Contractor personnel must wear appropriate protective clothing and apparel.

• Contractor must pre-screen candidates using the E-Verify Program.

• Smoking is not allowed in Government buildings or while in direct contact with the public.

• Contractor shall not possess any item that could be used as a weapon.

• Contractor must have sufficient backup equipment to continue services without interruption.

• Contractor must safeguard all Government property.

• Contractor must return all issued keys upon request or contract completion.

• Contractor must not allow members of the public to enter buildings, compounds, or parking areas when USACE employees are not present.

• Contractor employees requiring access to Army installations must complete AT Level I awareness training.

• Contractor must comply with OSHA and other regulatory requirements for accident and damage reporting.

• Contractor must comply with applicable installation, facility, and area commander installation/facility access and local security policies.

• Contractor must furnish a local telephone number for 24/7 contact.

• Contractor must designate a supervisor and/or foreman in writing.

• Government will evaluate contractor performance based on the QASP.

• Contractor must submit a Quality Control Plan within 30 days of award.

• Contractor must submit monthly invoices by the 7th of each month.

• The contract type will be Firm-Fixed Price.

Questions & Answers / Clarifications

This document provides responses to questions regarding the Janitorial Services opportunity at Coyote Valley Dam and Lake Mendocino Recreation Area.

• Contract Status: The contract is a replacement for W912P723P0009.
• Incumbent Contractor: Bettencourt Janitorial is the incumbent.
• Contract Value: The total contract value is $336,237.00.
• Period of Performance: The period of performance is three years.

This Q&A clarifies the incumbent, contract number, total contract value, and period of performance, which are relevant for bidders preparing their proposals.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for janitorial services at Coyote Valley Dam and Lake Mendocino Recreation Area. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• Provide professional janitorial services, including personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services.

• Work must be accomplished in accordance with the Performance Work Statement (PWS), applicable laws, municipal codes, regulations, and written directives.

• Offerors must demonstrate a capability statement showing proposed products/services meet PWS requirements.

• Offerors must have been in business for a minimum of two years and provide evidence of past performance in similar janitorial services.

• Confirmation that wage rates used for the quote comply with the SCA wage rate for Mendocino County.

• Information on local teams (with name and location) to be used.

• Ability to begin delivery of services at the start of the period of performance.

• Anticipated Period of Performance:

  • Base Year: 01 June 2026 to 31 May 2027
  • Option Year One: 01 June 2027 to 31 May 2028
  • Option Year Two: 01 June 2028 to 31 May 2029

• NAICS Code: 561720 -- Janitorial Services

• Small Business Size Standard: $22 million

• PSC: S201 Housekeeping - Custodial Janitorial

• Submission is via PIEE.

• Quotes must be received no later than 11:00 am PDT on 04 May 2026.

• Evaluation will be conducted in accordance with FAR 52.212-2.

• Required submission items include:

  • Solicitation Number
  • Officer's name, address, telephone number
  • Active SAM Registration (UEI and CAGE code)
  • Category of Small Business (e.g., 8(a), HUBZone)
  • Statement of agreement with terms and conditions
  • Quote addressing evaluation factors (Technical, Past Performance, Price)
  • Past Performance: Use Attachment 2 (Questionnaires) or CPARS.
  • Price: Complete Attachment 3 (Pricing Schedule).
  • Financial Bank letter.

• Quotes received without items 1-6 will be deemed unresponsive.

• This acquisition is set-aside for small business concerns.

• An optional site visit is scheduled for 16 April 2026 at 10:00 am PDT at 1160 Lake Mendocino Dr., Ukiah, CA 95482.

• Questions must be submitted no later than 10:00 am PDT on 20 April 2026 to lisa.i.ip@usace.army.mil and nairi.freeman@usace.army.mil.

• Vendors are responsible for monitoring PIEE and SAM.gov for amendments and acknowledging them prior to solicitation close.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a safe and sanitary recreation experience for the visiting public at Coyote Valley Dam (CVD) and Lake Mendocino by securing a qualified Contractor to perform janitorial services.

• Provide all manpower, labor, equipment, materials, supplies, transportation, fuel, tools, supervision, and other services necessary for janitorial services at Lake Mendocino.

• Services include attending an annual pre-work conference, participating in meetings, and preparing worksheets and invoices.

• Contractor must ensure all employees have full knowledge of the contract's scope of work.

• Contractor must perform to the standards specified in the contract.

• Quality Assurance Surveillance Plan (QASP) will be used to evaluate performance.

• Performance will be assessed based on schedule, service quality, timeliness, and accuracy.

• Acceptable quality level for contract services is 95% of services inspected performed timely and without rework required.

• Period of Performance: One (1) Base Year and two (2) option years.

  • Base Year: June 1, 2026 – May 31, 2027
  • Option Year I: June 1, 2027 – May 31, 2028
  • Option Year II: June 1, 2028 – May 31, 2029

• Place of Performance: Coyote Valley Dam & Lake Mendocino in Ukiah, CA.

• Contractor Requirements: Must have been in business for a minimum of two (2) years and provide evidence of past performance.

• Operating Hours: Normal duty hours are 7:30 AM to 4:30 PM, Monday through Friday. During the recreation season (May 1 - Sep 30), hours extend to seven days a week. Weekend operations are defined as Friday through Sunday during the rec season.

• Seasonal Changes: Cleaning frequency may vary greatly between peak (May-September) and slow seasons. High traffic periods may require cleaning twice daily.

• High Water Conditions: An alternative schedule may be implemented for certain areas during high water levels.

• Emergency Work: All emergency work must be accomplished whenever required.

• Personnel: Contractor must provide a Contract Manager and Alternate Contract Manager. Personnel must be legal residents of the U.S., able to read, write, speak, and understand English. Personnel must maintain a neat appearance and be fully clothed.

• Safety: Contractor must comply with OSHA and USACE EM 385-1-1 safety requirements. An accident prevention plan is required.

• Security: Contractor is responsible for safeguarding government equipment and property. Personnel must comply with installation/facility access and local security policies.

• Training: Employees requiring access to Army installations must complete AT Level I awareness training.

• Quality Control: Contractor must develop and maintain an effective quality control program.

• Submittals: Various submittals are required prior to pre-performance meeting and monthly.

• Contract Type: Firm-Fixed Price Contract.

• Wage Determination: Wage rates and fringe benefits are determined by the Service Contract Act and are listed in the document.

Form / Attachment / Pricing Sheet

This document is the NAVFAC / USACE Past Performance Questionnaire (PPQ), Form PPQ-0. It is designed to collect client feedback on a contractor's performance for a specific contract. This information is used by NAVFAC/USACE to assess past performance, which is a factor in future contract awards.

• Contractor Information: Details about the firm, including name, address, contact information, CAGE code, and DUNS number.
• Work Performed: Specifies the contractor's role (Prime, Sub, Joint Venture, Other) and the percentage of work performed.
• Contract Information: Contract number, type, title, location, award date, completion dates, and original/final contract prices.
• Project Description: Details on the complexity of the work and its relevance to the current submission.
• Client Information: Contact details for the client providing the feedback.
• Performance Ratings: A detailed questionnaire for the client to rate the contractor's performance across various categories including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects. Ratings range from Exceptional (E) to Not Applicable (N).
• Narrative Remarks: Space for clients to provide specific strengths, weaknesses, deficiencies, or other comments.

This questionnaire is to be completed by a client (Government/Owner) to evaluate the contractor's past performance. Offerors will typically submit this completed questionnaire as part of their proposal to demonstrate their past performance. Bidders should ensure their clients are aware of the opportunity and can provide accurate and favorable feedback. The "NOTE" section indicates that clients are encouraged to submit the questionnaire directly to the offeror, who will then submit it to USACE with their proposal.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Recreation Area Janitorial Services at Coyote Valley Dam & Lake Mendocino. It outlines the quantities and units of measure for various cleaning services required for the base year and two option years, as well as potential extensions under FAR clause 52.217-8.

• Base Year: Includes initial cleaning trips, Level 1 cleaning during non-peak and peak seasons, and special cleaning services for restrooms and showers across four recreation areas (Pomo, Kyen, Che Ka Ka, Bushay).
• Option Years 1 & 2: Mirror the services and quantities of the Base Year.
• Optional Extension (52.217-8): Details monthly extensions for peak and non-peak season cleaning services.
• Pricing: The document provides columns for Unit Price and Amount, but all values are listed as 0.0, indicating that specific pricing is to be filled in by the bidder or is provided elsewhere.

This pricing schedule is critical for bidders to understand the scope and estimated volume of janitorial services required. Bidders must use this document to formulate their price proposals, entering their unit prices for each line item. The quantities and service types detailed here will inform the bidder's approach to service delivery and resource allocation.