Craig Work Center (CAG ADM) Janitorial Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 697DCK-25-R-00498 for Craig ADM Janitorial services.

• Current Contractor: Eco-Friendly Cleaning Specialist LLC.
• Current Contract Amount/Agency Budget: $82,435.49.
• Facility Square Footage: Approximately 800 sq ft administrative office, 96 sq ft restroom, 160 sq ft hallway, 160 sq ft storage/telco/utility, 64 sq ft locker room, and 1600 sq ft workshop space.
• Frequency of Services: Detailed in the Frequency Chart on page 7 of the SOW.
• Time Frame for Cleaning: Tuesdays and Thursdays, between 6:00 AM and 4:30 PM.
• Location: The janitorial services are for the Craig Work Center (CAG ADM) only.
• Contract Type: This is a follow-on/renewal of an existing services contract.
• Prior Contract: Number 697DCK-21-C-00082 with a total value of $82,435.49.
• Scope Changes: The previous requirement included specialized COVID Cleanings, which are not explicitly mentioned as part of this solicitation's scope.
• Insurance: A Certificate of Insurance is required with the proposal submission, and a final Certificate of Insurance is required after award. Offerors can provide written notification that the required insurance has been obtained, with policies to be provided post-award.
• Past Performance Evaluation: Proposals will be evaluated as 'acceptable' or 'unacceptable'. 'Neutral' is not a utilized rating.

This Q&A document clarifies key details about the contract, facility, and evaluation criteria, which may influence how bidders prepare their proposals and understand the requirements. It confirms the contract is a follow-on and provides specific details on square footage, cleaning times, and insurance requirements.

Amendment / Modification

This amendment (0001) to solicitation 697DCK-25-R-00489 provides:

• Answers to previously submitted questions.

• An updated Site Visit List.

• Incorporation of missed AMS Clauses, specifically noting that clause 3.6.3-3 (Hazardous Material Identification and Material Safety Data) and any fill-in clauses in Section K need to be addressed.

• Replacement of AMS Clause 3.3.1-40 (Electronic Submission of Payment Requests) with an interim version dated December 2025.

• Section G - Contract Administration Data (Clause List revised).

• Section I - Contract Clauses (Clause List revised, incorporating numerous specific clauses related to availability of funds, payment, set-asides, labor standards, continuity of services, changes, insurance, hazardous materials, buy American Act, and contractor personnel suitability).

• Section K - Representations, Certifications, and Other Statements of Bidders (Clause List revised, incorporating electronic invoicing representation and Buy American Act certificate).

• The amendment does not change the hour and date specified for receipt of offers.

• It is noted that the period of performance is from 05/01/2026 to 04/30/2031.

• No other changes to the terms and conditions of the Solicitation are made as a result of this modification.

Amendment / Modification

This document is a sign-in sheet for a meeting related to the "Janitorial Services at CAG ADM" project. The meeting took place on December 16, 2025, at 12 PM MT in the Craig Work Center (CAG ADM).

Attendees included:

• Itza Rodriguez (Kadaj Alliance LLC)
• Abigail Flores Gonzalez (Kadaj Alliance LLC)
• Hae Monroe (Analytic Acquisitions)
• Justin Richardson (All Natural Yampa Valley)
• Tony Santistevan (All Natural Yampa Valley)

Contact information (phone numbers) was provided for some attendees.

This document does not appear to modify any specific sections of a solicitation or contract. It serves as a record of attendance for a project-related meeting.

This document does not impact proposal deadlines or submission requirements.

Form / Attachment / Pricing Sheet

This questionnaire is designed to identify the access needs of potential contractor employees. The information gathered will help the FAA determine the appropriate investigation requirements and badging needs for contractors if a contract is awarded.

• Total estimated number of employees (full-time, part-time, and subcontractor personnel) anticipated to support the contract.
• For each labor category:
  • Position Title(s)
  • Estimated number of employees in that category
  • Whether employees require routine access to an FAA facility for more than 180 days.
  • Whether employees require access to FAA computer systems or FAA networks.
  • Whether employees require access to FAA Sensitive Unclassified Information (SUI), such as building or land designs, research and development material, or operations plans.

Bidders must complete and return this questionnaire. The responses will directly inform the FAA's determination of investigation and badging requirements, which may impact staffing and security protocols for the contract. It helps bidders understand potential security and access obligations.

Wage Determination

This document provides the U.S. Department of Labor's Wage Determination No. 2015-5439, Revision No. 27, dated 08/08/2025, for the State of Colorado, specifically for the counties of Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, and Routt. It outlines the minimum wage rates and fringe benefits required for various occupations under contracts subject to the Service Contract Act.

• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational code and title. These rates are effective for contracts entered into on or after January 30, 2022, or renewed/extended on or after that date, under Executive Order 14026 ($17.75 per hour minimum for 2025, or the listed rate if higher).

• For contracts awarded between January 1, 2015, and January 29, 2022, and not renewed or extended after January 30, 2022, Executive Order 13658 applies ($13.30 per hour minimum for 2025, or the listed rate if higher).

• Fringe Benefits: A note indicates that fringe benefits are required and follow the occupational listing.

• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.

• The document specifies that contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate.

• Not applicable to this document type.

• Not applicable to this document type.

• Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

• A conformance process is outlined for classifying and determining wage rates for service employees not listed in the determination.

• Specific notes are included regarding hazardous pay differentials (8% or 4% depending on hazard level) and uniform allowances, including reimbursement requirements for cleaning and maintenance.

Other / Unclassified

This document is a flyer from the FAA (Federal Aviation Administration) Security and Hazardous Materials Safety department regarding the REAL ID Act. It explains that effective May 7, 2025, the Department of Homeland Security will enforce the final phase of the REAL ID Act. A REAL ID is a state-issued driver's license or identification card that meets federal security standards and is marked with a star or similar symbol. The FAA has updated its visitor access policy to align with federal requirements, meaning all visitors to FAA facilities must present a REAL ID-compliant driver's license or an alternative form of acceptable identification.

This document informs potential bidders and visitors about upcoming identification requirements for accessing FAA facilities. It details how to identify a REAL ID-compliant license and lists alternative forms of identification that will be accepted. This is relevant for any vendor or individual who may need to access FAA facilities as part of an opportunity or contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial services at the FAA Craig Work Center in Craig, CO.

• Furnish all personnel, equipment, supplies, and supervision for complete janitorial services.

• Services to be performed at the FAA Craig Work Center, 540 Finley Lane, Craig, CO 81625.

• Building size: Approximately 800 sq ft administrative office, 96 sq ft restroom, 160 sq ft hallway, 160 sq ft storage/telco/utility, 64 sq ft locker room, and 1600 sq ft workshop.

• Janitorial service required two days a week: Tuesday and Thursday, between 6:00 AM and 4:30 PM.

• Holiday work is not required, but missed days must be rescheduled.

• Service schedule to be coordinated with the Contracting Officer's Representative (COR).

• Government observes specific holidays (New Year's Day, MLK Day, Presidents Day, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day).

• Submit a list of employees working at the facility with completed security clearance forms before contract start.

• List must include a supervisor's name.

• Only authorized personnel permitted in the area; keys released only to authorized personnel.

• Employees must adhere to building rules and regulations.

• Employees must be physically able and free of communicable diseases.

• Employees must not disturb papers, open drawers/cabinets, or neglect duties (e.g., sleeping, personal affairs during duty hours).

• Employees must report fires, hazardous conditions, and needed repairs.

• Specified rooms must be locked after cleaning, and keys returned.

• All found articles must be given to the COR.

• Disorderly conduct, abusive language, intimidation, or interference with government operations are prohibited.

• Employees must not possess, sell, or consume intoxicants or drugs while on duty.

• Contractor to furnish all necessary supplies, materials, and equipment (e.g., cleaners, detergents, polishes, rags, paper towels, vacuums, buffers, floor wax, trash liners, toilet paper, hand soap, mop buckets, brooms, dust pans).

• Materials/methods not specified require COR approval; environmentally friendly products encouraged.

• Submit a complete list of equipment to the COR within 7 days of award.

• Equipment must be safe and in good condition.

• Electrical power and hot/cold water will be furnished by the Government.

• Contractor shall not adjust mechanical equipment controls for HVAC.

• Space may be assigned for storage of bulk supplies and equipment; must be kept neat and clean.

• Government not responsible for damage/loss to contractor's items.

• Contractor must supply a cabinet for flammable supplies and provide Material Safety Data Sheets.

• Submit a complete work schedule to the COR within seven days of contract award.

• Instruct employees on safety measures.

• Do not place equipment in traffic lanes to create hazards.

• Provide signs for slippery areas.

• Combustible materials must be disposed of outside the building in approved containers.

• Dirty water and cleaning solutions to be disposed of in designated sinks/drains.

• Areas where water is obtained/disposed of must be kept clean.

• Mandatory monthly inspections by COR and contractor.

• 24-hour notice for nonconformance; corrective action required.

• Failure to perform may result in costs charged to contractor or contract termination.

• Detailed cleaning standards for floors, low cleaning (without ladder), high cleaning (with ladder), furniture, restrooms, wastebaskets, glass, blinds, light fixtures, counters/sinks, and kitchen/break areas.

• Specific frequencies for tasks are provided in the Janitorial Frequency Schedule.

• Janitorial Frequency Schedule (provided as a table in the document).

Form / Attachment / Pricing Sheet

This document is a Customer Satisfaction Survey used as a reference for a Federal Aviation Administration solicitation. It is designed to gather feedback on a contractor's past performance, which is a part of the evaluation process for a proposal.

• Questions regarding overall service performance, response time to needs/requests/complaints, problem-solving capabilities of Operations Management, and performance of on-site employees.
• A rating scale from "Excellent (5)" to "Unacceptable (1)" for each category.
• Fields for comments to provide detailed feedback.
• Sections for the respondent to provide their Organization Name, Contact, and Phone #.

This survey is critical for bidders as it directly impacts the evaluation of proposals. The responses collected will inform the government's assessment of the contractor's past performance. Bidders should be aware that their past clients will be asked to complete this survey, and the feedback provided will be used in the decision-making process.

• Responses are required by Wednesday, February 4, 2026, by 5:00pm MT.
• The completed form is to be emailed directly by the customer reference to karen.ctr.mcivor@faa.gov.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the Craig Work Center (CAG ADM), Colorado. The Federal Aviation Administration (FAA) is procuring these services.

• Furnish all labor, materials, equipment, transportation, insurance, notifications, licenses, permits, fees, and supervision necessary for Janitorial Services.

• The offered price must encompass all costs related to labor, overhead, G&A, profit, materials, equipment, other direct costs, insurance, taxes, fees, permits, licenses, and miscellaneous charges.

• Offerors must provide a price for each contract line item (CLIN). Failure to do so may result in rejection.

• A single award will be made; no split awards.

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base year is 05/01/2026 to 04/30/2027. Option years extend through 04/30/2031.

• Estimated Value: Not explicitly stated, but annual and monthly prices are to be provided.

• Proposal Submission Deadline: Wednesday, February 4, 2026, at 5:00 PM MT.

• Offers must be submitted electronically via email to jennifer.j.davis@faa.gov and karen.ctr.mcivor@faa.gov.

• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable offer.

• Key Milestones:

  • Questions Due: Tuesday, January 6, 2026, at 5:00 PM MT.
  • Optional Site Visit: Tuesday, December 16, 2025, at 12:00 PM MT.

• NAICS Code: 561720 (Janitorial Services).

• Small Business Size Standard: Annual average receipts cannot exceed $22M.

• Offerors must be registered in the System for Award Management (SAM) database.

• The solicitation includes various clauses related to electronic commerce, contract clauses, representations, certifications, and evaluation factors.

• Specific attachments include Scope of Work, Wage Determination, Customer Satisfaction Survey, Contractor Staffing Access Questionnaire, and a REAL ID Flyer.