CRANE GROVE REPAIR JRRF

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically for the overhaul of a crane's main telescoping boom. The U.S. Department of Transportation, Maritime Administration (MARAD), requires these services at the River Reserve Fleet (JRRF) facility in Newport News, Virginia. The government intends to award a single, firm fixed-price purchase order.

• Overhaul of the crane's main telescoping boom.

• Work must comply with the latest regulatory standards (OSHA, ASME, ANSI, CMAA, NCCCO, and Dept. of Labor).

• The SOW (Attachment 1) provides detailed requirements.

• Contractors are encouraged to promote and use items with the highest recycled content and green products.

• Contractor employees will require vetting and access to the Fort Eustis facility, involving submission of personal identification information.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: Within 3 working days of Notice to Proceed (NTP) to pick up the crane, with all work completed within 90 days of tender.

• Delivery: 3 Days After Award.

• Payment Terms: Net 30 after delivery and receipt of invoice.

• Quotations are due by May 20, 2026, at 1:00 PM (PT).

• Questions are due by May 15, 2026, at 4:00 PM (PT).

• Submission is electronic via email to karen.tempest@dot.gov.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA). The lowest priced offer will be evaluated for technical acceptability first.

• Award will be made to the responsible quoter with the lowest total evaluated price whose quote is technically acceptable.

• The solicitation incorporates FAR provisions and clauses by reference.

• Full and Open competition.

• NAICS Code: 336611 (Crane Grove Repair) with a small business size standard of 1300 employees.

• System for Award Management (SAM) registration is REQUIRED.

• Offerors must provide their company's Unique Entity ID (UEI).

• This announcement is the only solicitation; no separate written solicitation will be issued.

• Offerors must not submit standard commercial terms and conditions, as this may be considered a material defect.

• Attachments include: SOW, E-Invoicing Requirement, and Deviations attachments.

Form / Attachment / Pricing Sheet

This document provides instructions for contractors on how to submit invoices using the U.S. Department of Transportation's (DOT) Delphi eInvoicing web portal. It outlines the requirements for accessing the portal, the process for requesting user access, and the necessary information to include in a proper invoice.

• Access Requirements: Contractors need electronic internet access and must register via GSA's Login.gov. User identity is verified through Login.gov, which requires email, full name, phone number, and password.
• User Access Request (UAR): After Login.gov authentication, contractors must work with the contracting office POC to submit a UAR, including full name, contact phone, work email, contractor name, and relevant contract/order numbers.
• Invoice Content: A proper invoice must include:
  • Contractor name and address
  • Invoice date and number
  • Contract number or other authorization
  • Description, quantity, unit of measure, unit price, and extended price of supplies/services
  • Shipping and payment terms
  • Name and address of the official to whom payment is to be sent
  • Contact information for notification of defective invoices
• Waivers & Training: Waivers for using the Delphi portal may be considered on a case-by-case basis. Training and comprehensive user information are available online.

This document is crucial for any bidder who is awarded a contract or grant that requires invoice submission through DOT's Delphi eInvoicing system. It details the mandatory steps for setting up access and the specific information required for accurate and timely invoice processing, directly impacting payment procedures.

Form / Attachment / Pricing Sheet

This document, "Attachment 3: FAR DEVIATION TEXT (DEVIATION FEB 2025)", provides the Federal Acquisition Regulation (FAR) text that is subject to deviation as of February 2025. It outlines changes and updates to standard FAR clauses and provisions, particularly those related to Executive Orders 14173 and 14148, and FAC 2025-03.

• Deviations: Highlights additions (in bold and brackets) and deletions (in strikethrough) to standard FAR text.
• Executive Orders: References Executive Order 14173 ("Ending Illegal Discrimination and Restoring Merit-Based Opportunity") and Executive Order 14148 ("Initial Rescissions of Harmful Executive Orders and Actions").
• Specific FAR Sections: Includes deviations for various FAR segments, such as:
  • Part 1: Federal Acquisition Regulations System (e.g., 1.106 OMB approval under the Paperwork Reduction Act)
  • Part 2: Definitions of Words and Terms (e.g., definitions related to biobased products and sustainable products/services)
  • Part 4: Administrative and Information Matters (e.g., 4.1202 Solicitation provision and contract clause)
  • Part 14: Sealed Bidding (e.g., 14.405 Minor informalities or irregularities in bids)
  • Part 19: Small Business Programs (e.g., 19.602 Procedures)
  • Part 22: Application of Labor Laws to Government Acquisitions (e.g., 22.406-4 Apprentices and trainees, 22.407 Solicitation provision and contract clauses)
  • Part 23: Environment, Sustainable Acquisition, and Material Safety (e.g., policies and procedures for sustainable products and services, pollution prevention, waste reduction, and greenhouse gas emissions)
  • Part 37: Service Contracting (e.g., 37.102 Policy)
• Contract Clauses and Provisions: Details specific FAR clauses and provisions that are being deviated from or are applicable, including:
  • 52.204-8 Annual Representations and Certifications
  • 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services
  • 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services
  • 52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial Products and Commercial Services)
  • 52.223-1 Biobased Product Certification
  • 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts
  • 52.223-5 Pollution Prevention and Right-to-Know Information
  • 52.223-10 Waste Reduction Program
  • 52.223-19 Compliance With Environmental Management Systems
  • 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals–Representation
  • 52.223-23 Sustainable Products and Services

This document is critical for bidders as it outlines the specific, current regulatory requirements and deviations that will apply to solicitations and resulting contracts. Bidders must review these deviations to ensure their proposals and contract performance comply with the latest, potentially modified, FAR requirements, especially concerning labor laws, environmental policies, sustainable acquisition, and reporting obligations. Failure to adhere to these deviated clauses could impact bid eligibility or contract compliance.

Statement of Work (SOW)

To perform a complete overhaul of the main telescoping boom for a Grove Rough-Terrain Crane (Model: RT58C, Serial: 81564), owned by the U.S. Department of Transportation, Maritime Administration (MARAD).

• Provide all labor, material, and equipment for the overhaul.

• Ensure all work complies with current regulatory standards (OSHA, ASME, ANSI, CMAA, NCCCO, Dept. of Labor).

• Restore disturbed structural parts to original durability, appearance, and safety standards.

• Remove and legally dispose of existing hydraulic oil and filters.

• Refill the hydraulic system with 97 gallons of Government-provided ISO 46 or 10W-30 oil.

• Install Government-provided NAPA PN: 1527 or equal filters.

• Rebuild two (2) boom lift cylinders and boom extension cylinders using new seals, O-rings, cables, wheel sheaves, and wear pads.

• Replace all hydraulic hoses, testing them per ISO 1402:2021 and SAE J517/J343, and tagging each with test date and maximum working pressure.

• Perform all welding according to AWS standards, with joint welding inspection prior to surface preparation and painting.

• MARAD will provide the crane (Grove Crane RT58C SN: 81564) & Boom Assembly.

• MARAD will provide 97 gallons of hydraulic oil and NAPA 1527 filters.

• All removed parts are property of MARAD and must be returned.

• Seals, O-rings, cables, sheaves, wear pads.

• Hydraulic hoses, welding supplies, paint.

• Crane pickup within 3 working days of Notice to Proceed (NTP).

• All work to be completed within 90 days of the date of tender.

• Redelivery to the JRRF Facility after MARAD acceptance and certified inspector sign-offs.

• Substitutions require a Condition Found Report (CFR) and written approval from the Contracting Officer (CO).

• Crane to be redelivered in clean, operable condition.

• All work must meet the highest mechanical reparation practices.

Amendment / Modification

This document contains two Class Deviations (CDs) that amend the Transportation Acquisition Regulation (TAR) to align with recent Federal Acquisition Regulation (FAR) changes and Executive Orders:

• CD No. 2025-01 (and its supplement): This CD revises TAR Parts 1222, 1223, and 1252. It removes and reserves TAR Subpart 1222.8 (Equal Employment Opportunity) and TAR Clause 1252.222-72 (Contractor Cooperation in EEO and Anti-Harassment Investigations) to align with FAR changes resulting from Executive Order 14173. It also updates the title and renumbers a section within TAR Part 1223 concerning Hazardous Material Identification.

• CD No. 2025-02 Amendment No. 1: This CD revises TAR Part 1252, specifically Clause 1252.232-70 (Electronic Submission of Payment Requests). This revision incorporates new terms and certifications related to Executive Order 14173, requiring contractors to certify compliance with anti-discrimination laws and not operate DEI initiatives inconsistent with constitutional principles.

• CD No. 2026-24 (Supplement): This CD supplements previous deviations and implements Executive Order 14398, "Addressing DEI Discrimination by Federal Contractors." It introduces new clauses and updates existing ones across FAR Parts 9, 12, 22, and 52. Key changes include:

  • Adding Subpart 22.22 and Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," for contracts and subcontracts performed in the United States.
  • Updating debarment and suspension causes in FAR Part 9 to include non-compliance with the new DEI clause.
  • Incorporating the new clause into solicitations and contracts, with specific guidance for new and existing contracts, including bilateral modifications by July 24, 2026.

• TAR Parts 1222, 1223, 1252

• FAR Parts 9, 12, 22, 52

• Specific clauses: 1252.222-72, 1252.232-70, 52.222-90

These deviations require contractors to adhere to updated requirements regarding Equal Employment Opportunity, Anti-Harassment Investigations, electronic payment submissions with new certifications, and prohibitions against racially discriminatory DEI activities. Contracting officers are directed to incorporate these changes into solicitations and contracts, and to modify existing contracts where applicable.