Cryocoolers for 4K ASIC Testing

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG). FFDG anticipates procuring specific assemblies for Fermilab and requests firm-fixed price proposals.

• Two (2) Closed Cycle Cryostats Model CS210SE-GMX-3 with Helium compressors.

• Two (2) Leybold Turbolap Core Turbo Vacuum Pumping Systems, DN-63: 90 L/s.

• The contract will be a firm-fixed price.

• The period of performance and estimated value are not explicitly stated in this document.

• Proposals are due by 5pm Central on March 31, 2026.

• Award will be made on a best value source selection basis, prioritizing the lowest price of technically acceptable offerors.

• FFDG intends to award without discussions.

• Offers should include F.O.B. Fermilab delivery terms, with all freight charges included.

• Not specified in this document.

• The materials, supplies, or services are for work done under Prime Contract No. DE AC02 07CH11359 with the U.S. Department of Energy.

• Any items covered by G.S.A. Contracts should be so indicated.

• The shipment destination is Fermilab, Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510.

• Required documents for submission include: Completed RFP page, SARC Form (if not completed in the last year), and PUR-466 Form.

• FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Spencer Keske at skeske@fnal.gov or 630-840-3323 (office).

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," serves as a collection of required certifications and representations for offerors responding to a solicitation. It outlines various compliance requirements, including those related to export/import control, Buy American Act, independent price determination, lobbying, responsibility matters, and combatting trafficking in persons. Offerors must review and complete the relevant sections based on their proposal's value and nature.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding specially designed military or space items, dual-use items, and items listed on the Commerce Control List.
• Buy American Act: Includes definitions and certifications related to domestic construction materials and end products, with specific clauses for construction materials (52.225-9) and supplies (52.225-2).
• Certifications for Proposals ≥ $150,000: Covers independent price determination (52.203-2), certification and disclosure regarding payments to influence federal transactions (52.203-11), and responsibility matters (52.209-5).
• Certifications for Proposals ≥ $550,000: Addresses combatting trafficking in persons (52.222-50 and 52.222-56).
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, thresholds, and administrative corrections.

This document is critical for bidders as it outlines mandatory certifications and representations that must be completed and submitted with their proposals. Failure to provide accurate and complete certifications may render an offeror non-responsible or lead to contract termination. Bidders must carefully review each section to ensure compliance with all applicable federal regulations and solicitation requirements.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet federal requirements and are eligible for awards.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, Address, Contact Information, EIN/TIN, Website, NAICS/DUNS numbers, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows the offeror to self-certify as a Small Business and select applicable diversity categories (e.g., Small Disadvantaged, Woman-Owned, Veteran-Owned).
• Executive Compensation: Inquiries about reporting requirements for the top five executives' compensation, linked to FAR 52.204-10.
• Offeror Responsibility: Certifications related to accounting systems, responsible business practices (including prohibitions on trafficking and forced labor), and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws and notification requirements.
• Federal Acquisition Regulation (FAR) Certifications: Representations regarding Equal Opportunity (EOE-1 filing), Affirmative Action programs, and limitations on pass-through charges.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with government contracting programs.

Potential subcontractors must complete and submit this form accurately. It is crucial for determining eligibility, understanding compliance obligations, and providing necessary business and certification data required for award consideration. Failure to complete this form correctly may prevent an award.