CRYOGENIC SUPER LOW NOISE AMPLIFIER

Form / Attachment / Pricing Sheet

This document, titled "Proposal Certifications," outlines various certifications and representations required from offerors for proposals exceeding certain dollar thresholds. It serves as a checklist and attestation for compliance with federal acquisition regulations.

• Certifications #1 (Required for all proposals ≥ $10,000):
  • Export/Import Control: Requires information on the offeror's export compliance point of contact and representations regarding the nature of items furnished (e.g., U.S. Munitions List, Commerce Control List).
  • Buy American – Construction Materials (OCT 2022): Defines terms related to domestic and foreign construction materials and requires offerors to certify compliance with domestic preference requirements.
• Certifications #2 (Required for all proposals ≥ $150,000):
  • Certificate of Independent Price Determination: Certifies that prices were arrived at independently.
  • Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Certifies that no federal appropriated funds have been paid to influence federal transactions.
  • Certification Regarding Responsibility Matters: Certifies the offeror's responsibility status (e.g., not debarred, no convictions for fraud, no delinquent federal taxes).
  • Employment Reports on Veterans (JUN 2020): Requires certification of submission of the VETS-4212 Report.
  • Anti-Kickback Procedures (JUN 2020): Certifies that no kickbacks have been provided or accepted.
• Certifications #3 (Required for all proposals ≥ $550,000):
  • Combatting Trafficking in Persons (NOV 2021): Requires certification regarding compliance with policies to prevent trafficking in persons.
  • Certification Regarding Trafficking in Persons Compliance Plan (OCT 2020): Requires certification of a compliance plan and due diligence.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and form field fixes.

This document is critical for bidders to understand and complete accurately. It outlines mandatory certifications that must be addressed in their proposals to be considered compliant and responsible. Failure to complete these certifications correctly can impact the evaluation and award of a contract. Bidders must review each section carefully to ensure they can truthfully make the required representations and provide any necessary supporting documentation.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of Cryogenic Super Low Noise Amplifiers, CX-4 Single, 30 MHz, Standard Version MESFET, for Fermi National Accelerator Laboratory (Fermilab). The procurement is being conducted by Fermi Forward Discovery Group, LLC (FFDG) under Prime Contract No. DE AC02 07CH11359 with the U.S. Department of Energy.

• One Channel Version Cryogenic Super Low Noise Amplifier.

• Frequency range: 14kHz to 30 MHz.

• Super Low Noise: 0.31 nV/√Hz @ 1MHz, 4.2K, ~4pF=CIN.

• Exceptionally low power consumption: ~320µW/channel.

• Room temperature controller included.

• Specifications attached detail requirements for Frequency Range (20 kHz to 10 MHz), Input-Referred Noise (< 1 nV/√Hz), Power Consumption (< 1 mW), Operation Temperature (4K), and Gain (> 250 V/V).

• Firm-fixed price proposal is requested.

• Award will be made to the supplier deemed responsible by FFDG, whose proposal conforms to requirements and represents the best value (lowest price of technically acceptable offerors).

• FFDG intends to award without discussions.

• Proposals are due by Close of Business (COB) April 18, 2026.

• Questions must be submitted by COB April 8, 2026.

• Offers should include F.O.B. Fermilab delivery terms and all freight charges.

• RFP response must include the completed RFP page, SARC Form (if not completed in the last year), and PUR-466 Form.

• Compliance with specifications will be evaluated via review of technical documentation (datasheet, manual).

• Not specified.

• The "Fermilab Terms and Conditions for Commercial Products and Commercial Services (08.2025)" apply and are available at: https://procurement.fnal.gov/terms-conditions/

• Any items covered by G.S.A. Contracts should be so indicated.

• Ship to: Fermilab Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)", outlines the standard terms and conditions that will govern subcontracts for commercial products and services entered into by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the contractual obligations and requirements they will be subject to if awarded a subcontract.

This document details numerous clauses covering various aspects of a subcontract, including:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and standard of performance.
• Payment, Inspection, Licenses, and Permits: Terms related to how and when payment will be made, FFDG's right to inspect, and the subcontractor's responsibility for maintaining licenses and permits.
• Changes and Modifications: Procedures for FFDG to implement changes to the subcontract and the subcontractor's right to seek equitable adjustments.
• Indemnification and Liabilities: Provisions regarding the subcontractor's responsibility for losses, damages, and claims, as well as assumption of risk until final acceptance.
• Termination and Non-Waiver of Defaults: Conditions under which the subcontract can be terminated and the non-waiver of defaults.
• Laws and Regulations: Requirements for compliance with applicable federal, state, and local laws, and procedures for dispute resolution (negotiation, mediation, arbitration).
• Information and Notifications: Rules regarding the release of information and required notifications to FFDG.
• Site and Facilities Access: Requirements for personnel access to Fermilab facilities and computer systems.
• Environment, Safety & Health (ES&H): Subcontractor's responsibilities for protecting health and safety and complying with ES&H regulations.
• Stop-Work Orders: Procedures and implications of FFDG issuing a stop-work order.
• Insurance: Requirements for insurance coverage.
• Information Technology Acquisitions: Compliance with IT security policies and requirements.
• Special Government Flow Down Provisions: Incorporation of various FAR and DEAR clauses applicable to subcontracts, with specific clauses listed based on subcontract value and type of service.

This document is critical for potential bidders as it defines the legal and operational framework of any subcontract awarded. Bidders must review these terms to understand their rights, responsibilities, and potential liabilities. Key areas of interest include payment terms, change order procedures, indemnification obligations, dispute resolution processes, and compliance requirements related to safety, security, and government regulations. Understanding these terms is essential for accurately assessing the risks and costs associated with the opportunity and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and compliance information from offerors to ensure they meet the requirements for participating in procurements.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS#, NAICS Industry#, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, Partnership, Sole Proprietorship, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select applicable diversity categories (e.g., Woman-Owned Small Business, Veteran-Owned Small Business).
• Executive Compensation: Gathers information on the top five executives' names, titles, and compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible contractor status, and compliance with employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost-reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements.

Completion and submission of this SARC form is a mandatory step for any entity wishing to act as a subcontractor on procurements managed by Fermi Forward Discovery Group, LLC. Bidders must accurately provide all requested information to demonstrate their eligibility and compliance with federal regulations and contract requirements. Failure to complete this form correctly may prevent a bid from being considered.