Cryogenic Temperature Measurement

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG), for the procurement of a Cryogenic Temperature Measurement assembly. This assembly includes an AC resistance bridge with a 3726 scanner and a 6m (20 ft) connection cable, requiring a 3-year warranty and specified lead time.

• One (1) Cryogenic Temperature Measurement assembly.

• Assembly includes: AC resistance bridge with 3726 scanner, 6m (20 ft) connection cable (372S-6).

• A 3-year warranty is required.

• Lead time must be included.

• This is a firm-fixed-price proposal request.

• The contract will be a subcontract award under prime contract NO. DE AC02 07CH11359 with the U.S. Department of Energy.

• Proposals are due by Close of Business (COB) on April 21, 2026.

• The RFP response must include a completed RFP page, SARC Form, and a PUR-466 Form.

• Award will be made based on a best-value source selection.

• The best value is represented by the lowest price of technically acceptable offerors.

• FFDG intends to award without discussions.

• Not specified in the document.

• Exceptions to specifications and extra charges for containers, tooling, etc., must be clearly indicated.

• Offers must include F.O.B. Fermilab delivery terms, with all freight charges included.

• The FFDG Terms and Conditions – Commercial Products and Commercial Service (Rev. 08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Grace Gomez at ggomez@fnal.gov or 630-840-2864.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)", outlines the standard contractual terms and conditions that will govern subcontracts for commercial products and services entered into by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the legal and operational framework of any resulting subcontract.

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and standard of performance.
• Payment and Inspection: Terms for payment and FFDG's right to inspect and test products/services.
• Changes and Modifications: Procedures for FFDG to implement changes to the work and how subcontractors can propose modifications.
• Indemnification and Liabilities: Subcontractor's responsibility for losses, damages, and claims, including assumption of risk until final acceptance.
• Termination and Defaults: Conditions under which FFDG may terminate the subcontract.
• Laws and Regulations: Requirements for compliance with applicable federal, state, and local laws, and dispute resolution procedures (negotiation, mediation, arbitration).
• Information Security and Access: Requirements for site access, handling of information, and IT security.
• Environment, Safety & Health (ES&H): Subcontractor's obligations to protect personnel and the environment.
• Special Government Flow Down Provisions: Incorporation of numerous FAR and DEAR clauses applicable to subcontracts, with specific conditions based on subcontract value and type of work (e.g., IT acquisitions, services, commercial products).

This document is critical for bidders as it establishes the non-negotiable terms and conditions that will apply to any subcontract awarded. Potential bidders must review these terms to understand their obligations, liabilities, and the operational requirements, including compliance with numerous federal regulations and FFDG's specific policies. Key areas of interest include payment terms, warranty provisions, indemnification, dispute resolution, and the extensive list of incorporated FAR/DEAR clauses, which may significantly impact cost, schedule, and performance.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and compliance information from offerors to ensure they meet regulatory and contractual requirements.

• Offeror Information: Collects details such as company name, address, EIN/TIN, DUNS number, website, and number of employees.
• Business Category: Requires representation of ownership (U.S. or foreign) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Gathers information on the top five executives' compensation if specific revenue thresholds from federal assistance are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible business practices (prohibiting trafficking of persons, forced labor), and employment eligibility verification (E-Verify).
• Export/Import Control: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations on limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements.

Bidders must complete and submit this form accurately. It is crucial for demonstrating eligibility, compliance, and responsibility. Failure to complete or accurately provide information may impact the ability to be considered for subcontract awards. The form also details specific compliance requirements related to federal regulations, small business status, and executive compensation reporting.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and disclosures required from offerors for proposals exceeding certain dollar thresholds. It ensures compliance with federal regulations related to pricing, foreign transactions, responsibility matters, and other areas.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, Buy American Act for Construction Materials, and includes definitions for terms like "Commercially Available Off-the-Shelf (COTS) item" and "domestic construction material."
• Certifications #2 (Required for all proposals ≥ $150,000): Includes certifications for Independent Price Determination, Disclosure Regarding Payments to Influence Federal Transactions, Responsibility Matters (debarment, suspension, etc.), and Anti-Kickback Procedures.
• Certifications #3 (Required for all proposals ≥ $550,000): Addresses Combating Trafficking in Persons and requires a compliance plan for certain contract portions.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and form field fixes.

Bidders must carefully review and complete the relevant sections of this document based on their proposal's value and nature. Failure to provide accurate certifications can impact proposal evaluation and award. It is crucial for offerors to understand the requirements related to domestic preference, pricing integrity, and compliance with federal regulations to ensure their proposal meets all necessary criteria.