Cryostatic Cooling Device

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Cryostatic Cooling Device, CCD2, for the USDA ARS SEA AAO ACQ/PER PROP at the Food Processing & Sensory Quality Research Unit in New Orleans, LA. The purpose is to acquire this device to support research activities.

• One (1) Cryostatic cooling device, model CCD2, part number 015740-940-02.

• Includes shipping and installation.

• The period of performance is from 04/08/2026 to 07/31/2026.

• Delivery is required by 07/31/2026.

• This is a Request for Quote (RFQ).

• Offer due date is 04/03/2026 at 1700 ET.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• The acquisition method is not specified as set-aside for small businesses in the provided fields.

• The NAICS code is 334516 with a size standard of $1,000.

• Payment will be made by USDA ARS SEA AAO ACQ/PER PROP.

• Invoices should be submitted to the address shown in Block 18a unless otherwise noted.

Form / Attachment / Pricing Sheet

This document specifies the salient characteristics and compatibility requirements for a cryostatic cooling device (model CCD2) intended as an attachment for an existing instrument.

• Device Model: CCD2
• Channel Capacity: Up to 2 channels
• Cooling Module: Includes a cryogen-free cryostatic chiller module
• Compatibility: Must attach directly to and be compatible with the Gertel MPS2 instrument, which is equipped with a TDU and CIS4 cooled injection port.
• Performance Requirement: Must be capable of cooling the injection port to –40°C.

This attachment details critical technical specifications for a required component. Bidders must ensure their proposed solution meets these exact compatibility and performance requirements to be considered for the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, seeking quotations for a Cryostatic Cooling Device based on attached specifications. The acquisition is set aside for small business concerns.

• Procurement of a Cryostatic Cooling Device.

• Compliance with Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) clauses and provisions.

• Specific requirements related to commodity and packaging regulations, including FDA, FSMA, Bioterrorism Act, CONEG model legislation, and USDA labeling standards.

• Delivery instructions, including Advance Shipment Notice (ASN) and unloading appointments.

• Unitization requirements (palletized and stretch-wrapped shipments).

• U.S. Origin Products requirement for agricultural commodities.

• Compliance with Current Good Manufacturing Practices (cGMP) and potential Plant Survey or Plant Systems Audit (PSA).

• FDA Food Facility Registration Number requirement.

• Anticipated award of a single contract.

• Delivery is requested 90 days after award.

• All deliverables are F.O.B. Destination.

• Quotations must include pricing for all items to be considered responsive.

• Award will be made to the offeror representing the best value to the Government.

• Evaluation criteria include Technical Approach, Price, and Past Performance.

• Technical Approach: Assesses the ability to meet schedule and requirements, with clear explanations for any unmet requirements.

• Price: Must be fair and reasonable.

• Past Performance: May be evaluated using references, past contracts, and CPARS.

• Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Tradeoffs will not be conducted.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• This acquisition is set aside for small business concerns.

• Applicable NAICS code and small business size standard are to be provided.

• Questions are due by April 01, 2026, at 3:00 PM Central Time via email to lynn.hults@usda.gov.

• Delivery is requested 90 days after award.