CSO: Automated Tool Control System for Delaware National Guard Army Aviation Support Facility
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Delaware Army National Guard (DE ARNG), through its U.S. Property and Fiscal Office (USPFO), has issued a Commercial Solutions Opening (CSO) for an Automated Tool Control and Inventory Management System at its Army Aviation Support Facility (AASF) in New Castle, DE. This initiative aims to mitigate the risk of Foreign Object Damage (FOD) in aircraft, enhance tool accountability, reduce shrinkage, and improve maintenance efficiency. The government anticipates awarding a FAR-based fixed-price purchase order using DFARS Subpart 212-70 CSO procedures. Solution Briefs for Phase 1 are due by May 31, 2026.
Scope of Work & Key Requirements
The system must provide:
- Automated, real-time detection and logging of tool removal/return without manual action.
- 100% accurate, real-time inventory of all tools.
- Immediate alerts for missing tools, open drawers, or incorrect items.
- Secure, keyless access control (e.g., biometrics, proximity card, CAC) with non-electrical/non-computer backup.
- Confidential, guarded, and available data with disclosure of protocols.
- Unalterable, permanent digital log of all transactions with precise timestamps.
- Centralized management and reporting for tool use, user activity, and inventory status.
- Scheduled notifications for tool inspection or calibration.
- Non-proprietary interfaces for data export (CSV, XML).
- Ability to track tools from other vendors.
- Battery power and offline functionality with automatic synchronization.
- Specially rated electrical components near the floor (e.g., explosion-proof).
Contract & Timeline
- Type: FAR-based fixed-price purchase order under DFARS Subpart 212-70 CSO procedures.
- Funding: Operation & Maintenance funds available.
- Target Award Date: No later than July 31, 2026.
- Set-Aside: None specified (open competition via CSO).
- Published: April 22, 2026.
Submission & Evaluation
This CSO follows a multi-phase approach:
- Phase 1: Solution Brief Submissions (due May 31, 2026). Submittals should include a solution description, technical approach, illustrative CLINS, high-level schedule, scalability plan, software bill of materials, hook-up requirements, preliminary O&M/installation/training data, requested feedback, and optional preliminary pricing.
- Phase 2: Demonstration/Pitch/Negotiation (By Invitation).
- Phase 3: Evaluation and Award. Evaluation criteria, in order of importance:
- Technical Merit
- Operational Impact
- Usability and Scalability
- Company and System Viability
- Compliance (FAR/DFARS Part 25, 40)
- Pricing
Additional Notes
Vendors are encouraged to discuss trade-offs, cybersecurity, functionality, limitations, and future capabilities. The DE ARNG may procure individual tools separately.