Current Regulated Power Supplies

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)", is a form required for subcontractors to provide information and certifications to Fermi Forward Discovery Group, LLC (FermiForward). It is effective for 12 months from the signature date and requires prompt notification of any changes in status.

• Offeror Information: Includes fields for Offeror Name, Parent Company Name, Address, Contact Information, EIN/TIN, Website, NAICS/DUNS numbers, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned), operating structure (Corporation, LLC, Partnership, etc.), and common parent information.
• Small Business Classifications: Allows for selection of various small business categories (e.g., Small Disadvantaged, Woman-Owned, Veteran-Owned) and requires specific certifications if applicable.
• Executive Compensation: Inquires about annual gross revenues from Federal contracts and financial assistance, and whether executive compensation is publicly accessible. Requires listing of top five executives' names, titles, and compensation if certain criteria are met.
• Offeror Responsibility: Certifications regarding accounting system review, responsible offeror status, and compliance with FAR 52.222-54 Employment Eligibility Verification (E-Verify).
• Export/Import Control Certifications: Agreement to comply with U.S. export control laws and regulations, and notification requirements for denied parties lists.
• Federal Acquisition Regulation (FAR) Certifications: Representations regarding limitations on pass-through charges for subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of U.S. Government contracting programs and confidentiality requirements.

This form is crucial for any potential subcontractor to complete accurately. It gathers essential business, financial, and compliance information required by FermiForward and the U.S. Government. Failure to complete or accurately provide this information may impact a subcontractor's eligibility or ability to receive an award.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals related to the PUR-466 opportunity. It details specific clauses and requirements that bidders must acknowledge and certify to, particularly concerning export/import control, Buy American Act compliance, price determination, lobbying, responsibility matters, and trafficking in persons.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including points of contact, design/fabrication of items for military/space applications, and adherence to the Commerce Control List (CCL). It also includes the "Buy American – Construction Materials" clause, defining terms like COTS item, construction material, domestic construction material, and foreign construction material, along with specific percentage requirements for domestic content.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes the "Certificate of Independent Price Determination," "Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions," and "Certification Regarding Responsibility Matters." These address fair pricing, lobbying activities, and the offeror's legal and financial standing.
• Certifications #3 (Required for all proposals ≥ $550,000): Pertains to "Combatting Trafficking in Persons" and requires a compliance plan and due diligence.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and form field fixes.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposal meets the government's requirements. Failure to provide accurate certifications can impact the evaluation of the proposal and the offeror's responsibility determination. Specific attention should be paid to the Buy American Act provisions, as they may affect the sourcing and cost of construction materials. The document also outlines requirements for data rights and patent rights.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT_C FL-55.pdf", outlines the requirements for a Small Business Subcontracting Plan. It provides definitions related to subcontracting and details the elements that must be included in a subcontracting plan, whether it's an individual contract plan or a commercial plan.

• Definitions: Clarifies terms such as Alaska Native Corporation (ANC), Commercial Item, Commercial Plan, Indian Tribe, Individual Contract Plan, Master Plan, and Sub-subcontract.
• Subcontracting Plan Requirements: Details the mandatory components of a subcontracting plan, including:
  • Goals for utilizing small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.
  • Planned subcontracting dollars for each category.
  • Description of supplies and services to be subcontracted.
  • Method used to develop goals and identify potential sources.
  • Handling of indirect costs.
  • Name and duties of the individual administering the subcontracting program.
  • Efforts to ensure equitable opportunities for small businesses.
  • Assurances regarding the inclusion of subcontracting clauses in subcontracts.
  • Reporting requirements, including the use of the Electronic Subcontracting Reporting System (eSRS) for Individual Subcontract Reports (ISRs) and Summary Subcontract Reports (SSRs).
• Plan Types: Differentiates between individual contract plans and commercial plans, noting that commercial plans are preferred for commercial items.
• Compliance: States that failure to comply with the subcontracting plan is a material breach of the subcontract.

This document is crucial for potential subcontractors as it defines the requirements for subcontracting plans. Bidders must understand these requirements to ensure they can meet the government's objectives for small business participation. It outlines the reporting obligations and the types of small businesses that must be considered for subcontracting opportunities. Failure to submit and negotiate a subcontracting plan, where applicable, can make a Subcontract-offeror ineligible for award.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the acquisition of Current Regulated Power Supplies for the Proton Improvement Plan II (PIP-II) project at Fermi National Accelerator Laboratory (Fermilab). The PIP-II project is an upgrade to Fermilab's accelerator complex.

• Procurement of Current Regulated Power Supplies.

• Specific items include High Voltage quadrupole circuits, Low Voltage quadrupole circuits, and a Septum Supply.

• Offerors must comply with referenced specifications.

• The proposed award is a firm-fixed-price subcontract.

• The contract is managed by Fermi Forward Discovery Group, LLC (FFDG) under a prime contract with the U.S. Department of Energy (DOE).

• Delivery terms are FOB Destination Fermilab, Batavia, IL, including shipping/freight costs.

• Proposals are due by 2:00 P.M. CST on February 5, 2026.

• Proposals must be emailed to the Procurement Specialist.

• This is a lowest-price, technically acceptable source selection.

• Evaluation will consider technical acceptability, past performance, and price.

• Offerors must submit a complete Exhibit F, 375962, Checklist for technical responsibility.

• Pricing must be submitted on the provided Summary Pricing Sheet (Exhibit G).

• Price proposals must be valid for 90 days from the proposal due date.

• This acquisition is unrestricted.

• NAICS Code: 335999, All Other Miscellaneous Electrical Equipment and Component Manufacturing.

• Small business size standard: 550 employees.

• A small business subcontracting plan is required if the awardee is not a small business and the subcontract exceeds $750,000.00.

• Questions regarding the solicitation must be submitted in writing by 2:00 P.M. CST, January 30, 2026.

• All amendments to the RFP will be provided via written addendum.

• Offerors must acknowledge receipt of any amendments.

• Contact with FFDG personnel regarding the RFP is prohibited except through the designated Procurement Specialist.

• Any exceptions or deviations must be clearly documented on offeror's letterhead.

Form / Attachment / Pricing Sheet

This document is a "Minimum Power Supply Requirements" checklist. It is intended for bidders to indicate compliance with specific hardware requirements for power supplies. Bidders must include this form with their bid submission; failure to do so will result in disqualification. Additionally, failure to check a box for any item will be interpreted as non-compliant.

• Vendor Name: Field to enter the vendor's name.
• Minimum Requirements (1.0): A list of 15 specific technical requirements for power supplies, including:
  • Ethernet interface for controls.
  • Suitability for particle accelerator applications.
  • Adjustable feedback compensation.
  • Ground fault protection.
  • Rack mountability (19" racks).
  • Series and parallel configuration capabilities.
  • AC line protection ratings.
  • NRTL or EU equivalent certification.
  • Output status bit functionality.
  • Specific output current and voltage regulation requirements for low voltage quadrupole, high voltage quadrupole, and septum power supplies.
• Compliance Boxes: For each requirement, bidders must check one of the following boxes: Non-Compliant, Compliant, Compliant with Modification, or Substitution.

This form is critical for bidders to demonstrate that their proposed hardware meets the minimum technical specifications outlined by the government. Accurate completion and submission are mandatory for bid consideration. The checklist directly impacts proposal preparation by requiring detailed verification of product specifications against the stated requirements.

Request for Information (RFI)

Fermilab is seeking commercial off-the-shelf (COTS) power supplies or solutions requiring minimal engineering changes for the PIP II Beam Transfer Line (BTL). The BTL transports beam from the PIP II Linac to the Booster and requires power supplies for 8 high voltage quadrupole circuits, 18 low voltage quadrupole circuits, and 1 septum supply. Bidders are requested to provide estimated pricing, typical delivery times, and technical specifications.

• Power Supply Types: Seeking 5 separate types of power supplies, one for each circuit.

• External Interlock: Must have an external interlock system.

• Certification: Must be NRTL (or EU equivalent) rated.

• Controls Interface: Ethernet for controls interface is required. Specifications on the unit's controls interface are of special interest.

• Feedback Compensation: Must have adjustable feedback compensation for inductive loads with time constants from 0.2 to 2 seconds.

• Ground Fault Protection: Must have built-in ground fault protection.

• Rack Mountable: Must be mountable in Fermilab provided 19" racks.

• AC Line Protection: All AC line protection devices must be rated for 65 kAIC at 480 VAC.

• Output Status Bit: Must provide a normally open, dry contact or opto device that is held closed during normal operation (no faults).

• Low Voltage Quadrupole Power Supply:

  • Output Voltage: 20 VDC
  • Output Current: 160 ADC
  • Input Voltage: 480 VAC, 60 Hz
  • Regulation: 0.1%
  • Voltage Ripple: <=0.1%
  • Max Ambient Temp: 40 °C
  • Cooling: Air cooled

• High Voltage Quadrupole Power Supply:

  • Output Voltage: 60 VDC
  • Output Current: 160 ADC
  • Input Voltage: 480 VAC, 60 Hz
  • Regulation: 0.1%
  • Voltage Ripple: <=0.1%
  • Max Ambient Temp: 40 °C
  • Cooling: Air cooled

• Septum Power Supply:

  • Output Voltage: 12 VDC
  • Output Current: 1600 ADC
  • Input Voltage: 480 VAC, 60 Hz
  • Regulation: 0.05%
  • Voltage Ripple: <=0.1%
  • Max Ambient Temp: 40 °C
  • Cooling: Air cooled

Responses to this RFI should include:

• Estimated price per unit for the types and quantities listed.

• Typical delivery time in weeks after award.

• Technical specifications demonstrating equivalence with Section 3 specifications.

• If modifications are required, provide basic technical information, estimated cost, and schedule impacts.

• Brief description of final QC checks (fault protection verification, burn-in testing, etc.).

• Timeline: FNAL requests delivery and acceptance of all units in <26 weeks from PO Award. Bidders are requested to estimate their duration for:

  • Time to delivery of the first article for SAT after PO award (in weeks).
  • Time to delivery of all production units after acceptance of the first article (in weeks).

• Site Acceptance Test (SAT): FNAL will perform a SAT on the first article unit(s), including visual inspection, documentation review, interface verification, and a 500-hour run test. SAT is expected to last 4 weeks. For production units, 10% will be tested for 500 hours.

• Must have proven success running with an EPICS-based control system, preferably in other particle accelerator applications.

• Series and parallel configured systems must use all master units.

• Units must provide an output status bit that is a normally open, dry contact or opto device that is held closed during normal operation (no faults).

Form / Attachment / Pricing Sheet

This document, "FFDG GENERAL TERMS AND CONDITIONS (SUPPLIES)", outlines the standard terms and conditions that will govern any supply subcontract awarded by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the contractual obligations and requirements.

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment Terms: Details on payment processing and discount periods.
• Inspection: FFDG's right to inspect and test supplies.
• Licenses and Permits: Subcontractor's responsibility to maintain all applicable licenses.
• Changes and Modifications: Procedures for handling changes to the scope of work, specifications, delivery, and modification proposals, including price breakdown requirements.
• Indemnification and Liabilities: Subcontractor's obligation to indemnify FFDG and the U.S. Government against various claims and liabilities.
• Warranty: Subcontractor's warranty for supplies, including repair or replacement for defects.
• Suspect/Counterfeit Parts: Subcontractor's warranty against providing non-genuine, suspect, or counterfeit parts.
• Termination and Non-Waiver of Defaults: Conditions under which FFDG may terminate the subcontract and the non-waiver of defaults.
• Laws and Regulations: Requirements for compliance with all applicable federal, state, and local laws.
• Disputes: Procedures for resolving disputes, including step negotiations, mediation, and binding arbitration.
• Release of Information: Restrictions on disclosing information related to the subcontract.
• Notifications: Requirements for notifying FFDG of certain actions or circumstances.
• Site and Facilities Access: Requirements for personnel accessing Fermilab facilities, including restrictions on foreign nationals.
• Environment, Safety & Health (ES&H): Subcontractor's responsibility for safety and compliance with ES&H regulations.
• Stop-Work Order: FFDG's right to issue stop-work orders and the implications for the subcontract.
• Insurance: Requirements for insurance coverage.
• Incorporated Clauses: Numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses are incorporated by reference, covering various aspects such as Walsh-Healey Public Contracts Act, Information Technology Acquisitions, Government Property, and specific thresholds for applicability.

This document is critical for bidders as it defines the legal and contractual framework of any potential subcontract. Understanding these terms is essential for assessing the risks, responsibilities, and overall feasibility of bidding on opportunities that incorporate these conditions. Key areas of focus for bidders include payment terms, warranty obligations, indemnification, dispute resolution, and compliance with numerous FAR/DEAR clauses, which can significantly impact cost and performance.