CUSTER GALLATIN NATIONAL FOREST - West Yellowstone Fire Center Roofing Replacement

Solicitation / RFP / RFQ

This solicitation is for the Membrane Roof Replacement at the West Yellowstone Interagency Fire Center, Custer Gallatin National Forest, United States Department of Agriculture. The project involves removing the existing EPDM roof system and installing a new EPDM roof system on the Jump Base Office.

• Removal and disposal of the existing EPDM roof system, old cover boards, and original Built Up Roof (BUR).

• Installation of a new EPDM roofing membrane system.

• Installation of 3" PolyIso insulation with integrated cover board.

• Replacement of metal facia and trim.

• Removal of two radio antennas from the roof.

• Salvage and reattachment of a Starlink antenna.

• Repair of water-damaged decking materials (likely 3" thick glue-lam panels).

• Option Item 1: Repair of upper-level wall and window, including demolition, framing, insulation, sheetrock, siding, trim, and installation of two new windows (approx. 42" sq. each).

• Estimated Price Range: $100,000 - $250,000.

• Period of Performance: 30 calendar days.

• Estimated Start Work: May 2026.

• No pre-bid tour will be conducted. Site visit information can be obtained by contacting Zac Hiedeman.

• Submittals required include a Work Schedule, Safety Plan, and Materials list.

• Not specified in the provided document excerpt.

• The project location is approximately 2 miles North of the Hebgen Lake Ranger District Office in West Yellowstone, Montana.

• The government will occupy the building during demolition and reroofing operations.

• Hazardous materials are not expected, but if encountered, the contractor should not disturb them and should notify the Contracting Officer.

• The document includes detailed specifications for various components including EPDM roofing, insulation, flashing, windows, and rough carpentry.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to replace and/or repair the membrane roof of the West Yellowstone Inter-agency Fire Center building in West Yellowstone, MT. The solicitation number is 1240LU26Q0029.

• The project involves all labor, materials, equipment, and subcontracted services for roofing replacement and/or repair.

• Specific details regarding the scope of work, specifications, and photos are provided in Attachment 3.

• Past performance and experience are critical evaluation factors, requiring a narrative of at least five relevant projects completed within the last five years (Attachment 5).

• Anticipated contract type: Firm Fixed Price.

• Project Magnitude: Estimated between $100,000 - $250,000.

• Bid Bond/Offer Guarantee: 20% required if quote/offer exceeds $150,000.

• Performance & Payment Bonds: Required at 100% of original contract price if value exceeds $150,000, due 10 days after award. For contracts between $35,000 and $150,000, only a payment bond is required.

• Quotes are due by 4:00 PM, Mountain Time on March 24, 2026.

• Questions are due no later than March 19, 2026, at 4:00 PM Mountain Time.

• Evaluation will be based on Experience and Past Performance, with award made to the quoter representing the best value to the Government. Formal trade-off procedures will not be conducted.

• Relevancy of experience will be rated as Very Relevant, Relevant, Somewhat Relevant, or Not Relevant.

• Confidence Assessment will be High, Some, Low, or Neutral.

• Quoters must submit a short narrative (max 5 pages) detailing at least 5 projects, including project title, geographic location, role (prime/subcontractor), work performed, dates, contract value, and customer information. Attachment 5 (PPQ) is acceptable.

• This solicitation is a 100% small business set-aside.

• NAICS Code: 238160 Roofing Contractors, with a Size Standard of $19.0 M.

• This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• Applicable clauses and provisions are incorporated by reference and in full text, including FAR and AGAR clauses related to construction, wage rates, buy American, and other requirements.

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages, specifically for Building Construction Projects in Gallatin County, Montana. It provides the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act or related acts.

• General Decision Number: MT20260033
• State: Montana
• County: Gallatin County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026
• Specific Trades and Rates: Lists hourly wage rates and fringe benefits for various trades including:
  • Heat and Frost Insulator
  • Boiler Maker
  • Bricklayer
  • Carpenter (including specific tasks like acoustical ceiling installation, drywall finishing/taping)
  • Elevator Mechanic
  • Ironworker (Reinforcing and Structural)
  • Laborer (including Mason Tender-Brick, Common or General)
  • Pipefitter
  • Plumber
  • Sprinkler Fitter
  • Cement Mason/Concrete Finisher
  • Electrician (including Low Voltage Wiring for Alarms and Computers)
  • Glazier
  • Operator (Crane, Excavator, Forklift)
  • Painter
  • Roofer
  • Sheet Metal Worker (HVAC Duct Installation Only)
  • Truck Driver (Dump Truck)
  • Welders
• Zone Definitions: Outlines how project location relative to specified towns determines applicable zone rates (Base Rate, Zone 2, Zone 3).
• Footnotes: Includes details on employer contributions for vacation paid credit and a list of paid holidays.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining their applicability and requirements.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on federal or federally-assisted construction projects in the specified area. Failure to comply with these wage requirements can lead to contract violations. The document also informs bidders about requirements related to paid sick leave and minimum wage rates as mandated by Executive Orders.

Form / Attachment / Pricing Sheet

This document is a Performance Questionnaire intended to gather information from potential bidders regarding their experience and capability to perform work similar to the solicitation. It is designed to help the government evaluate a contractor's past performance and technical approach.

• Contractor Information: Name, address, telephone number.
• Experience: Years of experience as a prime or sub-contractor, and years performing similar work.
• Past Projects: Details of completed projects within the last three years, including contract amount, type of project, completion date, and contact information for references.
• Current Commitments: Information on concurrent contractual commitments.
• Performance History: Questions regarding failure to complete work, use of performance bonds, and site visits.
• Technical Approach: A narrative section for describing the approach to performing the work.
• Work Item Estimates: Breakdown of estimated progress rates for specific work items (e.g., Mobilization, Demolition, Repairs & Construction).
• Key Personnel Experience: Details on the experience of principal individuals involved in the contract.
• Remarks: Space for additional comments or clarifications.
• Certification: A statement certifying the accuracy of the provided information.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the Forest Service to assess the bidder's qualifications and past performance, which is a critical factor in the evaluation of proposals for Solicitation # 1240LU26Q0029 (West Yellowstone Fire Center Roofing). Failure to provide complete and satisfactory information may impact a bidder's ability to be considered for award.

Form / Attachment / Pricing Sheet

This document, "Attachment 2_Schedule Of Items," provides a detailed breakdown of costs for the "Jump Base Office Roof Replacement" project. It outlines specific pay items, descriptions of work, units of measurement, estimated quantities, and fields for unit and total pricing. Bidders are required to complete this schedule to submit their pricing for the solicitation.

• Jump Base Office Roof – Main Building and Tower Roof: Includes items such as Mobilization, Building Demolition, EPDM Roofing Installation, PolyIso Insulation, Damaged Decking Repair, and Flashing Installation.
• Option Item 1: Upper Level Wall and Window Repairs: Includes Mobilization, Building Demolition, New Wall Installation, and New Window Installation.
• Each item has a Pay Item Number, Description, Method of Measurement, Pay Unit, Estimated Quantity, Unit Price, and Total Price fields.
• Fields for "Total Base," "Total Option," and "TOTAL PRICE ALL" are provided for overall cost summation.

This document is critical for bidders as it dictates the format and content required for their price proposal. Bidders must accurately fill in the unit and total prices for all listed items, including the base scope and the optional item. The instructions also state that bidders must bid on all items and be registered in the SAM.gov database at the time of quote closing.