Custodial Services - Brookville (PA011), Clearfield (PA017), and Saint Marys (PA087), PA

Amendment / Modification

This amendment (0001) to Solicitation W15QKN26QA068 is issued to answer questions submitted by industry during the solicitation period.

• The document clarifies that the requirement is a 100% Small Business Set Aside.

• It confirms the requirement is subject to availability of funds.

• It reiterates the purpose of the solicitation for Custodial Services at three Army Reserve locations in Pennsylvania.

• It confirms the contract type will be Firm Fixed Price (FFP) with a 12-month base period and four 12-month option periods.

• It references FAR 52.212-1 "Instructions To Offerors", FAR 52.212-1 "Addendum For Instructions To Offerors", FAR 52.212-2 "Addendum For Evaluation Criteria", and FAR 52.212-4 "Addendum for Contract Terms And Conditions - Commercial Products and Commercial Services."

• It provides details on site visits, including dates, times, and contact information for requests.

• It specifies the deadline for submitting questions (Monday, April 20, 2026, 12:00 PM EST) and the submission method (email to the Contract Specialist and Contracting Officer).

• It states that all work will be performed in accordance with Attachment 0001 - Performance Work Statement.

• It confirms that offers will remain valid for 120 calendar days.

• It reminds offerors to be registered in the System for Award Management (SAM).

• It provides instructions for completing the quote, including submission method, required information (CAGE Code, UEI, TIN, socioeconomic concerns), pricing format, and submission of a Certificate of Insurance.

• It lists the following attachments: Custodial Services PWS, three Custodial Maps, and SCA Wage Determination.

• It details the required insurance coverages (Workers' Compensation, General Liability, Automobile Liability, Aircraft Public and Passenger Liability, Vessel Liability).

• It provides information on HQ AMC-Level Protest procedures.

• It outlines Level 1 Anti-Terrorism Awareness Training requirements for contractor employees.

• It includes a clause regarding Disclosure of Unit Price Information.

• It answers specific questions from industry regarding the incumbent contractor, current contract number, previous award amount and period of performance, approximate square footage of facilities, cleaning frequency, inclusion of consumable supplies, periodic services, and previous performance issues.

• The deadline for submitting questions has been clarified.

• Offerors are reminded of the SAM registration requirement.

• Specific instructions for quote completion and submission have been provided.

• Key attachments and insurance requirements have been detailed.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Custodial Services to support three U.S. Army Reserve Centers: Brookville, PA (PA011); Clearfield, PA (PA017); and Saint Marys, PA (PA087). The services are in support of the 99th Readiness Division (99th RD).

• The contractor shall furnish all plant, labor, materials, equipment, supervision, and transportation necessary to perform custodial services.

• Services are to be performed in accordance with Attachment 0001 - Performance Work Statement (PWS).

• Pricing shall be inclusive of all fuel surcharges and any other fees or surcharges associated with custodial services.

• The Government intends to award a Firm Fixed Price (FFP) contract.

• The period of performance includes one (1) 12-month Base Period and four (4) 12-month Option Periods.

• Offer Due Date: April 27, 2026, 12:00 PM Local Time.

• Quotes are due no later than the date and time listed in SF 1449, Block 8, and must be submitted via email.

• Offers shall remain valid for 120 calendar days.

• The solicitation includes FAR 52.212-1 "Instructions To Offerors", FAR 52.212-2 "Addendum For Evaluation Criteria", and FAR 52.212-4 "Addendum for Contract Terms And Conditions - Commercial Products and Commercial Services."

• Evaluation will be based on the lowest total aggregate price from a responsive, responsible offeror.

• This requirement is a 100% Small Business Set-Aside in accordance with FAR 19.502-2.

• The North American Industry Classification Standard (NAICS) code is 561720, with a size standard of $22,000,000.00.

• Offerors must be registered in the System for Award Management (SAM).

• A primary site visit is scheduled for April 13, 2026, with an alternate on April 16, 2026. Requests must be submitted via email.

• Questions regarding the solicitation must be submitted via email no later than April 20, 2026, 12:00 PM EST.

• Required insurance includes Workers' Compensation, Employer's Liability, General Liability, Automobile Liability, and potentially Aircraft or Vessel Liability.

• Contractor employees requiring access to Federally-controlled facilities must complete Level 1 Anti-Terrorism Training annually.

• The solicitation incorporates by reference FAR clauses including 52.212-1, 52.212-4, 52.219-6, and others. DFARS clauses are also incorporated.

• Attachments include: Custodial Services PWS, facility maps for PA011, PA017, PA087, and SCA Wage Determination.

Form / Attachment / Pricing Sheet

This document is a Custodial Service Plan for the Brookville Memorial USARC, detailing the areas and fixtures requiring custodial services. It serves as a reference for understanding the scope of cleaning and maintenance needed within the facility.

• Building Areas: Outlines specific rooms and their square footage (e.g., Classroom, VCT, Admin Space, Corridor, Assembly Hall, Service Bay, Latrine).
• Flooring Types: Identifies flooring materials in different areas (VCT, Ceramic, Carpet, Concrete).
• Fixtures: Lists the types and quantities of fixtures requiring custodial attention (Commodes, Showers, Sinks, Urinals, Paper Towel Dispensers, Soap Dispensers, Toilet Tissue Dispensers, Water Fountains).
• Total Areas: Specifies the total square footage requiring custodial service for each building (USARC Building: 2,888 SF; OMS Building: 53 SF).
• Areas Not Serviced: Indicates areas excluded from custodial service (e.g., Not Serviced: 9,427 SF for USARC, 2,318 SF for OMS).

This plan provides critical information for potential bidders regarding the scope and scale of custodial services required. It details the specific areas, types of flooring, and the number and type of fixtures that need to be maintained, which directly impacts labor, materials, and cost estimations for proposals.

Form / Attachment / Pricing Sheet

This document provides a custodial service plan for the Elks County Memorial USARC, detailing the areas requiring custodial services and the fixtures within those areas. It serves as a reference for understanding the scope of custodial needs for the facility.

• Sheet 1 (USARC Building):
  • Total area requiring custodial service: 1,488 SF
  • Fixtures requiring custodial service: 5 Commodes, 3 Showers, 6 Sinks, 2 Urinals, 2 Paper Towel Dispensers, 2 Soap Dispensers, 5 Toilet Tissue Dispensers, 1 Water Fountain.
  • Flooring types and areas: Ceramic Tile (572 SF), VCT (916 SF).
• Sheet 2 (OMS Building):
  • Total area requiring custodial service: 61 SF
  • Fixtures requiring custodial service: 1 Commode, 1 Sink, 1 Urinal, 1 Paper Towel Dispenser, 1 Soap Dispenser, 1 Toilet Tissue Dispenser, 1 Water Fountain.
  • Flooring types and areas: Ceramic Tile (61 SF).

This plan outlines the specific areas and fixtures that will require custodial services. Bidders should review this information to understand the scope of work, the types of surfaces and fixtures to be maintained, and the overall scale of custodial operations at the facility. This will be crucial for developing accurate proposals and understanding the labor and material requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal custodial services for the United States Army Reserve 99th Readiness Division, ensuring a clean and attractive workplace.

Custodial services encompass all designated spaces, including but not limited to halls, restrooms, offices, work areas, entrance ways, lobbies, storage areas, drill/assembly halls, auditoriums, and stairways. Services include weekly, monthly, and annual tasks.

Weekly Services:

• Emptying waste containers and replacing liners.
• Sweeping/dust mopping and damp mopping restroom floors.
• Cleaning restroom fixtures (water closets, urinals, lavatories, sinks) with disinfectant.
• Servicing restroom dispensers (inspecting, replenishing, cleaning).
• Cleaning floor drains in restrooms, shower rooms, and locker rooms.

Monthly Services:

• Cleaning drinking fountains.
• Cleaning walk-on/off mats and associated floor areas.
• Sweeping/dust mopping and damp mopping floors (excluding restrooms and carpets).
• Spray cleaning and buffing floors (VCT and Ceramic Tile, excluding restrooms).
• Cleaning shower stalls and locker rooms.

Annual Services:

• Low dusting/cleaning of furniture, partitions, ledges, walls, doors, and windows up to 7 feet.

• High dusting/cleaning of surfaces over 7 feet, including overhead piping and vents.

• Washing interior and exterior doors and frames.

• Cleaning restroom wainscoting, partitions, walls, and doors.

• Waxing and buffing VCT and Ceramic Tile floors.

• Stripping and re-waxing VCT and Ceramic Tile floors (base year only).

• Vacuuming and shampooing carpets and rugs.

• Adherence to work schedule.

• Proper sign-in/out procedures.

• Provision of Safety Data Sheets (SDS) for chemicals.

• Performance thresholds are generally 98% with no more than one valid customer complaint per month for most tasks, and 100% with no valid customer complaints for others.

• Surveillance methods include RFOS review, random sampling, periodic surveillance, and validated customer complaints.

• Period of Performance: 1 base year and option periods (specific duration not fully detailed in excerpt).

• Place of Performance: Multiple US Army Reserve locations in Pennsylvania, including Brookville, Clearfield, and Saint Marys.

• Non-personal services contract.

• Contractor must provide all personnel, supplies, tools, and equipment.

• Contractor must maintain quality control.

• Contractor employees must undergo AT Level I awareness training and OPSEC training.

• Contractor must comply with security regulations, including background checks and iWATCH training.

• Contractor must protect Government property and repair any damage caused.

• Site visit is highly encouraged prior to submitting an offer.

• Firm Fixed Price contract type.

Form / Attachment / Pricing Sheet

This document outlines the Custodial Service Plan for the PFC Melvin L. Brown USARC/BMA #104-1 building, located at 6400 Clearfield Woodland Hwy, Clearfield, PA 16830. It details the areas requiring custodial services and the fixtures within those areas.

• Floor Plans: Provides detailed floor plans for the first and second floors, indicating room types (e.g., Admin Space, Latrine, Classroom, Fitness Room, Work Bay) and their respective square footage.
• Surface Areas: Lists the square footage of different flooring materials requiring custodial service, including Concrete, Ceramic Tile, Carpet, Wood, and VCT (Vinyl Composition Tile).
• Fixture Counts: Details the number of fixtures requiring custodial service per floor, such as Commodes, Showers, Sinks, Urinals, Paper Towel Dispensers, and Soap Dispensers.
• Building Totals: Summarizes the total area requiring custodial service and the total number of fixtures for each floor and the building overall.
• BMA Custodial Service Plan: Sheet 3 specifically addresses the BMA Custodial Service Plan, indicating zero area requiring custodial service and zero fixtures for that section.

This document is crucial for bidders to understand the scope of work related to custodial services. It provides specific details on the types and amounts of spaces and fixtures that need cleaning and maintenance, which will inform pricing, staffing, and resource allocation for proposals.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4249, Revision No. 32) for the Service Contract Act (SCA), applicable to the state of Pennsylvania and specifically the counties of Cameron, Clearfield, Elk, Jefferson, McKean, and Potter. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

• Wage Rates: Provides minimum hourly wage rates for a wide range of occupations, from administrative support to technical and transportation roles. Bidders must ensure their proposed wages meet or exceed these rates for covered employees.
• Fringe Benefits: Details required fringe benefits, including:
  • Health & Welfare: $5.55 per hour (or $222.00/week, $962.00/month).
  • Health & Welfare EO 13706: $5.09 per hour (or $203.60/week, $882.27/month) for contracts also covered by EO 13706.
  • Vacation: 2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years of service.
  • Holidays: A minimum of eleven paid holidays per year.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements for paid sick leave and minimum hourly rates.
• Specialized Occupations: Includes specific notes for Computer Employees (potential exemptions) and Air Traffic Controllers/Weather Observers (night/Sunday pay differentials).
• Hazardous Pay: Details hazardous pay differentials (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for furnishing and maintaining uniforms, including reimbursement rates for cleaning if applicable.
• Conformance Process: Explains the process (using Standard Form 1444) for classifying and determining wages/benefits for occupations not listed in this determination.

This document is critical for any bidder proposing services in the specified Pennsylvania counties that fall under the Service Contract Act. It establishes the minimum labor costs (wages and benefits) that must be factored into proposals to ensure compliance with federal regulations.