CUSTOM CHARGE PUMP INDUCTOR

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) from Fermi Forward Discovery Group, LLC (FRA) for Fermi National Accelerator Laboratory (Fermilab). It seeks fixed-price proposals for specific assemblies.

• Custom inductors made to specification (9570-ES-310312, 4H +/- 5%, 3.5kV, 250A).

• All mounting hardware needed for the inductors.

• The contract type is fixed-price.

• The award will be made to the responsible offeror whose proposal conforms to the solicitation's requirements and represents the best value (lowest price of technically acceptable offerors).

• FFDG intends to award without discussions.

• Proposals are due by 5pm CST on January 30, 2026.

• Questions are due by 5pm CST on January 30, 2026.

• The RFP response must include the completed RFP page, SARC Form (if not completed in the last year), and PUR-466 Form.

• All freight charges must be included in the quotation.

• Offers must include F.O.B. Fermilab delivery terms.

• Not specified in the document.

• The work is done under Prime Contract NO. DE AC02 07CH11359 with the U.S. Department of Energy.

• Any items covered by G.S.A. Contracts should be indicated.

• Standard FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• The shipping address is: Fermilab, Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510, United States.

• Contractual questions should be directed to Patrick Tarpey at ptarpey@fnal.gov or 630-840-3640.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products and Commercial Services (08/2025)", outlines the standard terms and conditions that will govern subcontracts for commercial products and services. It serves as a foundational document for potential bidders to understand the contractual framework.

• Definitions: Clarifies terms used throughout the document, including "CFR", "Commercial product", "DEAR", "DOE", "FFDG", "FAR", "Fermilab", "Government", and "Subcontractor".
• Scope of Subcontract: Defines the scope as commercial products or services, entered into under FFDG's Prime Contract with the DOE for the operation of Fermi National Accelerator Laboratory.
• Independent Contractor: Establishes the Subcontractor as an independent contractor, not an agent or employee of FFDG or the Government.
• Payment Terms: Details payment procedures, including timing after acceptance and invoice receipt, and discount computation.
• Inspection: Outlines FFDG's right to inspect and test commercial products and services.
• Licenses and Permits: Requires the Subcontractor to maintain all applicable licenses and permits.
• Changes and Modifications: Describes FFDG's right to issue change orders and the Subcontractor's process for requesting equitable adjustments.
• Indemnification and Liabilities: Covers indemnification obligations, assumption of risk until final acceptance, theft, warranty provisions, suspect/counterfeit parts, limitation of liability, and excusable delays.
• Termination and Non-Waiver of Defaults: References FAR clauses for termination and clarifies that FFDG's non-enforcement of terms does not constitute a waiver.
• Laws and Regulations; Disputes; Applicable Law: Mandates compliance with applicable laws and regulations, outlines dispute resolution procedures (step negotiations, mediation, binding arbitration), and specifies Illinois law as applicable where federal law does not exist.
• Release of Information: Restricts disclosure of subcontract information without prior written approval.
• Notifications: Requires immediate notification to FFDG of certain actions, claims, or circumstances that may jeopardize performance.
• Entire Agreement and Order of Precedence: Defines the components of the subcontract agreement and establishes an order of precedence for resolving inconsistencies.
• Site and Facilities Access: Details requirements for employee access to Fermilab facilities and computer systems, including restrictions on foreign nationals.
• Environment, Safety & Health (ES&H): Outlines the Subcontractor's responsibility for protecting health and safety and complying with environmental, safety, and health regulations.
• Stop-Work Order: Describes FFDG's authority to issue stop-work orders and the procedures for cancellation or termination.
• Insurance: Specifies that insurance requirements are established by FFDG and must be complied with.
• Information Technology Acquisitions: Requires compliance with IT security policies and requirements.
• Special Government Flow Down Provisions: Incorporates by reference numerous FAR and DEAR clauses applicable to commercial products and services, with specific clauses listed based on subcontract value thresholds.

This document is critical for any potential bidder as it defines the fundamental contractual obligations, rights, and responsibilities. Bidders must review these terms to understand the legal framework, payment terms, performance expectations, liability, dispute resolution processes, and compliance requirements that will govern any resulting subcontract. Understanding these general terms is essential for assessing the overall risk and feasibility of participating in the opportunity.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for subcontractors. It collects essential business and compliance information to ensure adherence to U.S. Government contracting regulations.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, website, NAICS Industry #, DUNS #, and SAM.gov registration status.
• Entity Ownership & Operation: Inquires about the ownership structure (U.S. Owned, Foreign Owned) and operational structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Requires the offeror to identify if they qualify as a Large Business, Small Business, or Foreign Business, and to select any applicable diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business).
• Executive Compensation: Gathers information on the top five executives' compensation if certain federal funding thresholds are met.
• Responsibility & Compliance: Addresses accounting system review, responsible offeror criteria, and employment eligibility verification (E-Verify).
• Federal Acquisition Regulation (FAR) Certifications: Includes certifications related to Export/Import Control, Equal Opportunity, Affirmative Action, and limitations on pass-through charges.
• Final Certification: A section for a duly authorized representative to certify the accuracy of all statements and compliance with contracting programs.

Bidders must complete and submit this SARC form accurately. It is crucial for determining eligibility, compliance with federal regulations, and for FermiForward's internal record-keeping and subcontract award processes. Failure to provide complete and accurate information may impact the ability to be awarded a subcontract.

Form / Attachment / Pricing Sheet

This document, "PUR-466 Proposal Certifications," outlines various certifications required from offerors for proposals exceeding certain dollar thresholds. It serves as a checklist and attestation for compliance with federal regulations and contract terms.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including identifying an Export Compliance Point of Contact and representations regarding items furnished under the subcontract concerning the U.S. Munitions List and Commerce Control List. It also includes the "Buy American – Construction Materials" clause (52.225-9), detailing definitions and domestic preference requirements.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes the "Certificate of Independent Price Determination" (52.203-2) and certifications related to influencing federal transactions (52.203-11), responsibility matters (52.209-5), and employment reports on veterans (52.222-37).
• Certifications #3 (Required for all proposals ≥ $550,000): Addresses "Combatting Trafficking in Persons" (52.222-50) and related compliance plans (52.222-56).
• Patent Rights: Sections for "Rights to Proposal Data" (FAR 52.227-23) and "Rights in Data-General" (FAR 52.227-14), as well as "Patent Rights - Retention by the Contractor" (DEAR 952.227-11) and "Patent Rights - Acquisition by the Government" (DEAR 952.227-13).
• Buy American Certificate (Feb 2021): Specific certifications related to domestic end products and exemptions.
• Revision Table: Details changes made to the document across different revisions.

Offerors must carefully review and complete all applicable sections of this document to ensure their proposal meets the government's compliance requirements. Failure to provide accurate certifications may impact the evaluation and award of the contract. Specific attention should be paid to the Buy American Act provisions and data rights, as these can affect the cost and terms of the subcontract.

Specification

This document specifies the requirements for a Charge Pump Inductor for the PIP-II Gamma-t Power Supply, a capacitor-discharge pulser designed for pulsed power applications. The inductor is a critical component in generating a ±878 A peak half-cosine wave pulse for quadrupole magnets.

• Inductor Specifications:

  • Inductance: 4mH ±5% at 1 kHz, 0 A average.
  • Saturation Inductance: No less than 90% of nominal at 1 kHz, 250 A peak.
  • Current: 20 A RMS, 250 A Peak.
  • Voltage: ±3.5 kV peak (Terminal to Terminal), ±2.0 kV peak (Terminal-to-Core/Ground).
  • DC Resistance: Less than 0.3 Ω at 25 °C.
  • Impedance: Within 5% of 16.67 times the 60 Hz impedance at 1 kHz; no self-resonances below 3600 Hz.
  • Insulation Rating: Must meet specified voltages.
  • Corona: Extinction voltage > 2.0 kV RMS (to ground), Inception voltage > 2.5 kV RMS (terminals tied).
  • Temperature Rise: Average coil rise not to exceed 100 °C; hot spot coordinated with insulation rating.
  • Operating Lifetime: >195,000 hours continuous, >10^6 nominal pulses.

• Mechanical Requirements:

  • Dimensions: Max 24 in x 18 in x 10in (LxWxH).
  • Terminals: Two terminals, each with two 1/4 inch diameter holes, 5/8" spacing.
  • Construction: Copper coil.
  • Orientation: Vertical or horizontal mounting.
  • Environmental: Ambient Temp 20-50 °C, RH 20-90%.
  • Cooling: Natural convection air-cooled only.

• Nameplate Information: Specific details including manufacturer, customer spec number, inductance, resistance, voltage, current ratings, and weight.

• Manufacturer Tests: Acceptance tests prior to shipment including Inductance/Impedance, Saturation, DC Resistance, Hipot, and Corona tests.

• FNAL Acceptance Tests: Fermilab will perform Inductance/Impedance, Saturation, DC Resistance, Hipot, Corona, and Ring tests.

• Bid Submittals (Appendix A): Require details on exceptions, lifetime estimate, inductor parameters, estimation/testing methods, sketches of proposed inductor, quality assurance program, delivery time, and similar product experience.

• Design Reviews: A design review is required before construction, with FNAL reviewing mechanical and electrical drawings within 10 working days.

Not specified in this document.

• The document includes figures illustrating the Gamma-t schematic diagram and operating voltage/current conditions.
• Steel core or proposed manufacturer alternative are acceptable for the inductor.