Cutting & Beveling Machine Kit and Air Motor

Solicitation / RFP / RFQ

This solicitation is for a Firm Fixed Price quote for a Cutting & Beveling Machine Kit and Air Motor. The award will be made to the lowest priced, technically acceptable quote.

• A firm fixed price quote with proposed delivery schedule.

• Tariffs must be stated and priced separately.

• FOB and Shipping Terms: FOB Destination for domestic shipments; Delivered at Place (DAP) for international shipments. Do not insure international shipments.

• Required Documents: Completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026).

• Any exceptions taken to the terms and conditions must be explained with alternate solutions. Failure to address exceptions may result in the offer being deemed non-responsive.

• Contract Type: Firm Fixed Price.

• Period of Performance: To Be Determined.

• Offer Validity Period: 90 days.

• Questions Due By: 05/29/2026 by 5:00 PM EST (via email).

• Offers Due By: 06/03/2026 by 5:00 PM EST (via email).

• Evaluation: Lowest priced, technically acceptable quote.

• Small Business Set-Aside: No.

• NAICS Code: 333517 - Machine Tool Manufacturing (500 Employees).

• Attachments include: ORNL Terms and Conditions, Prime Contract Flowdowns, Bill of Materials, and Representations and Certifications.

• Special Provision: FAR 52.211-6 Brand Name or Equal applies.

• Procurement Representative: Daniel DeFord (deforddd@ornl.gov).

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders concerning Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Defines key terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Flowdown Document).
• Entire Agreement: States that these terms, along with the Purchase Order face, constitute the complete agreement, and any modifications must be in writing.
• Communication: Clarifies that the Seller has no direct privity with the Government and outlines permitted communications.
• Warranty and Inspection: Details warranties for goods and services, including freedom from defects and conformity to requirements.
• Shipping Terms: Mandates that delivery drivers must be U.S. citizens for on-site deliveries to DOE laboratories.
• Electrical Equipment: Requires electrical equipment to be listed by a nationally recognized testing laboratory (NRTL) or field evaluated.
• Payment: Directs suppliers to Ariba Network for payment information.
• Compliance with Laws: Requires the Seller to comply with all applicable federal, state, and local laws and regulations.
• Termination: Outlines conditions for termination by the Company for convenience or default.
• Excusable Delay: Defines conditions under which nonperformance may be excused.
• Protection of Personally Identifiable Information (PII): Establishes strict requirements for handling PII, including security safeguards, incident reporting, and indemnification.
• Insurance Requirements: Specifies minimum insurance coverage amounts for Commercial General Liability, Professional Liability/E&O, and Cyber Liability.

This document is crucial for any vendor receiving a Purchase Order under the SAT. It details the fundamental legal and operational requirements that govern the agreement, including warranties, delivery protocols, compliance obligations, and data protection. Bidders must review and understand these terms to ensure they can meet the contractual obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment B- Prime Flowdown Clauses," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

• The document lists numerous FAR (Federal Acquisition Regulation) and DOE (Department of Energy) clauses.
• Each clause is identified by its number and title, and often includes a date and applicability criteria (e.g., based on contract value thresholds or specific types of procurements).
• Examples of clauses include those related to anti-kickback procedures, contractor code of business ethics, prohibition on certain telecommunications services, protection of government interests, certified cost or pricing data, small business concerns, equal opportunity, and labor standards.
• Specific sections are dedicated to applicability for different types of procurements, such as construction, service, information technology, real estate, research and development, and international procurements.

Potential bidders should review this document to understand the mandatory flowdown clauses that will apply to their subcontract or purchase order. This includes understanding any specific requirements, certifications, or restrictions that may impact their proposal preparation, contract performance, and compliance obligations. The applicability criteria for each clause are crucial for determining which terms are relevant to a specific bid.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Bill of Materials for RFQ470395. It lists the specific items required for the opportunity.

• Line Item 1: Wachs Model "Dynapre" MDSF for 2" - 6" O.D. Cutting & Beveling Machine Kit. Includes a 2" - 6" Rotating Ring, 23-Tooth Splined Pinion Set, 4-Jaw Chuck System, Rapid Retract, .003" Feed/1.5" Stroke Tool Slide Set (Cut & Bevel), Trip Assembly, Spare Fastener Kit, Operating Hand Tools, Storage Case & Manual.
• Line Item 2: 3HP MODEC Air Motor. Right Angle W/Spline Adaption, On/Off Trigger, & roll-around ATM OR Domestic Equivalent.
• Part Numbers: Provided for each item.
• Manufacturer: E.H. Wachs and MODEC are listed.
• Quantity: 1 for each item.
• Country of Origin, Lead Time, Unit Price, Total Price: These fields are present but not filled in this document.

This Bill of Materials is critical for bidders to understand the exact equipment and components required for the opportunity. Bidders must ensure their proposals accurately reflect these specified items and their associated costs.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific certifications and representations regarding their business status, compliance with federal regulations, and other relevant factors.

• Type of Organization: Offeror must select their organizational type.
• Export Control: Certifications regarding whether furnished items are "Trigger List Items," "Military/Space Items," or "Dual Use Items," including details if applicable.
• Buy American Act: Representations concerning the origin of end products and components.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications Equipment: Representation regarding the use of covered telecommunications equipment or services.
• Conflict of Interest: Certification regarding organizational or personal conflicts of interest.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions.
• Employee Concerns Program: Acknowledgment and agreement to comply with employee concerns and differing professional opinion processes.
• Business Size Certification: Self-certification of business size status (Small Business, Veteran-Owned, etc.) based on the provided NAICS code and size standard.

Completing this form accurately is a mandatory requirement for submitting a compliant offer. Bidders must carefully review each section and provide truthful certifications. Failure to complete or accurately represent information on this form may result in disqualification or other penalties. The information provided here directly impacts eligibility and evaluation, particularly concerning business size, origin of goods, and compliance with federal mandates.