DA01--New Task Order - AGFA DoseMonitor Aggregation and REM Registry - Enterprise Dose Management Software Licenses and Maintenance Support (VA-26-00032972)

Award Notice

• Award Number: 36C10B26C0034
• Award Amount: $137,400.59
• Award Date: 04-03-2026
• Awardee Name: AGFA Healthcare Corporation

AGFA DoseMonitor Aggregation and Radiation Exposure Monitoring Registry - Enterprise Dose Management Software Licenses Maintenance.

The Department of Veterans Affairs (VA) requires software licenses maintenance support for the AGFA DoseMonitor Aggregation and Radiation Exposure Monitoring (REM) Registry - Enterprise Dose Management solution. This system is used by 27 VAMCs to send patient Computed Tomography and fluoroscopy dose information to a consolidated data center. The system automatically collects, analyzes, and reports patient radiation dose data from various imaging devices to provide immediate visibility, track cumulative exposure, ensure quality, and help hospitals meet compliance standards. The REM registry component allows for comparison against national or global benchmarks to identify outliers and manage patient safety.

• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, Eatontown, NJ 07724

• Solicitation Number: 36C10B26Q0178

• NAICS Code: 541519

• Contracting Office Address: 23 Christopher Way, Eatontown, NJ 07724

• Contracting Officer: Meghan.McCloskey@va.gov

• Contract Specialist: Jamie.Valentine@va.gov

Justification for Other Than Full and Open Competition

This document justifies a sole-source, Firm-Fixed-Price contract for AGFA DoseMonitor Aggregation and REM Registry - Enterprise Dose Management software licenses and maintenance. The VA requires this system to collect, analyze, and report patient radiation dose data from 27 VAMCs, integrating with the Cleveland VAMC data center. The system provides real-time, enterprise-wide radiation dose monitoring and is considered irreplaceable.

• Software licenses and maintenance for AGFA DoseMonitor Aggregation and REM Registry - Enterprise Dose Management solution.

• Support for 27 VAMCs, aggregating patient dose tracking data.

• Integration with existing AGFA infrastructure, including proprietary hardware and software.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 12 months from award, with four (4) 12-month option periods.

• Estimated Value: Not explicitly stated, but the action exceeds the simplified acquisition threshold.

• This is a justification for a sole-source action, not a solicitation for proposals.

• The solicitation will be made publicly available, and any quotes received will be evaluated.

• The Request for Quotation will be sent directly to AGFA.

• This action is justified as sole-source due to AGFA being the only available source.

• Market research confirmed that other products (Ignyte Group, ProAqCT, Radimetrics) are not compatible or interoperable with the current AGFA system without significant customization and cost.

• AGFA is the sole distributor and OEM for this specialized, proprietary software and requires exclusive vendor support and training.

• Transitioning to a different vendor would necessitate replacing and reconfiguring VAMC server integrations, incurring significant costs and potentially disrupting diagnostic imaging services.

Other / Unclassified

This document is an award notice for Solicitation Number 36C10B26Q0178, titled "New Task Order - AGFA DoseMonitor Aggregation and REM Registry - Enterprise Dose Management Software Licenses and Maintenance Support". It provides details about the awarded contract.

This award notice is relevant to potential bidders as it confirms the award of a contract for Enterprise Dose Management Software Licenses and Maintenance Support. Key details include:

• Award Number: 36C10B26C0034
• Award Date: 04-03-2026
• Award Amount: $137,400.59
• Awardee Name: AGFA HEALTHCARE CORPORATION
• Awardee UEI: KV19ND1TM3Z9
• Awardee Address: 580 GOTHAM PKWY, CARLSTADT, NJ 07072-2405
• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, Eatontown NJ 07724
• Product Service Code: DA01
• NAICS Code: 541519

This information indicates that the requirement for AGFA DoseMonitor software licenses and maintenance support has been fulfilled through this award. The notice also references attached documents: "Contract Opportunities - Award Notice - AGFA" and "Justification and Approval - AGFA - Redacted."

Justification for Other Than Full and Open Competition

This document justifies a sole-source, Firm-Fixed-Price contract for AGFA DoseMonitor Aggregation and REM Registry – Enterprise Dose Management software licenses and maintenance. The VA requires this system to collect, analyze, and report patient radiation dose information from 27 VAMCs to the consolidated Virtual Local Area Network (VLAN) at the Cleveland VAMC data center. The system is critical for tracking cumulative exposure, ensuring quality, and optimizing dose/image quality.

• Software licenses and maintenance support for AGFA DoseMonitor Aggregation and REM Registry – Enterprise Dose Management solution.

• Aggregation of patient dose tracking data from 27 VAMCs.

• Integration capabilities with the Oracle Cerner electronic health record.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 12 months from award, with four (4) 12-month option periods.

• This is a justification for a sole-source action, not a solicitation for proposals.

• The solicitation will be made publicly available, and any quotes received will be evaluated.

• The Request for Quotation will be sent directly to AGFA.

• This action is justified as sole-source due to AGFA being the only source reasonably available.

• Market research confirmed that AGFA is the only distributor and authorized source for this specialized, proprietary software and its maintenance.

• Alternative solutions were researched (Ignyte Group, ProAqCT, Radimetrics) but were found to be incompatible or require significant customization and costs.

• Failure to procure this software and maintenance could lead to significant disruptions in diagnostic imaging services, security vulnerabilities, and diminished capacity to monitor radiation exposure.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ 36C10B26Q0178) for commercial services, issued as a sole source action under 41 U.S.C. 3304. The Department of Veterans Affairs (VA) is procuring software licenses, maintenance, and support for the AGFA DoseMonitor Aggregation and Radiation Exposure Monitoring Registry – Enterprise Dose Management solution. This solution is used by 27 VAMCs to send patient Computed Tomography and fluoroscopy dose information to a consolidated network at the Cleveland VAMC data center. The system collects, analyzes, and reports patient radiation dose data to provide visibility, track exposure, ensure quality, and meet compliance standards.

• AGFA DoseMonitor Aggregation and REM Registry – Enterprise Dose Management Software Licenses and Maintenance Support.

• Software must comply with Section 508 accessibility standards (E205, E204, E207, E208).

• Software must comply with "Zero Trust – VA Critical Security Controls" by July 1, 2025.

• Support for IPv6-Only environments.

• Compliance with sustainable products and services requirements (FAR 52.223-23).

• All software and hardware must be free of viruses and malware.

• Specific requirements for cryptographic systems, patching governance, and specialized devices/systems.

• Contract Type: Firm-Fixed Price.

• Period of Performance: One 12-month base period with four (4) 12-month option periods.

• Anticipated Start Date: March 26, 2026.

• NAICS Code: 541519 – Other Computer Related Services.

• Size Standard: $34 Million.

• Offerors must submit quotes electronically to Jamie Valentine (Jamie.Valentine@va.gov) and Meghan McCloskey (Meghan.McCloskey@va.gov) by the date specified in block 8 of the SF1449.

• Accepted file formats: Adobe Acrobat (.pdf), Microsoft Word (.doc or .docx), MS Excel (.xls or .xlsx).

• Quotes must include documentation demonstrating compliance with the Product Description and any proposed exceptions.

• All costs must be included in the firm-fixed price.

• Offerors must complete Section B.4 Price Schedule and submit with their quote.

• Offerors must provide backup cost and pricing data if requested.

• Offerors must meet all requirements in the Price Schedule (B.4) and Product Description (B.5).

• Quotes must be submitted on an "all or none" basis.

• A Certification Letter from the Original Equipment Manufacturer (OEM) is required for proposed products.

• The Standard Form (SF) 1449 must be signed.

• Award will be made on a sole source basis upon verification of technical compliance, fair and reasonable pricing, and offeror responsibility.

• This acquisition is being issued as a sole source.

• Points of Contact: Meghan McCloskey (Contracting Officer) and Jamie Valentine (Contract Specialist).

• All deliverables will be destination inspection, acceptance, and F.O.B. Destination.

• Electronic delivery of software licenses.

Solicitation / RFP / RFQ

This solicitation is for AGFA DoseMonitor Aggregation and REM Registry - Enterprise Dose Management Software Licenses and Maintenance Support, identified by solicitation number 36C10B26Q0178. The Department of Veterans Affairs, Technology Acquisition Center, is procuring these services.

• Enterprise Dose Management Software Licenses

• Maintenance Support

• The contract is managed by the Department of Veterans Affairs, Technology Acquisition Center, located at 23 Christopher Way, Eatontown NJ 07724.

• Response Date/Time/Zone: 03-09-2026 10:00 AM EASTERN TIME, NEW YORK, USA.

• The solicitation is associated with Product Service Code DA01 and NAICS Code 541519.

• No specific set-aside information is provided in this section.

• Additional details are available in the attached "Request for Quote" and "Justification & Approval" documents.

• The Contracting Office's ZIP Code is 07724.