DA01--Inventory Management Modernization (VA-26-00056417)

Amendment / Modification

• The response date for RFI 36C10B26Q0380 has been extended to May 15, 2026, at 12:00 PM Eastern Time.

• The response deadline has been updated.

• Bidders now have until May 15, 2026, at 12:00 PM Eastern Time to submit their responses.

Amendment / Modification

This document is Amendment 01 to Request for Information (RFI) 36C10B26Q0380, concerning Inventory Management Modernization. It clarifies that this is an RFI only and not a Request for Quotation. Responses are for planning purposes and will not be paid for. The RFI seeks industry feedback on a draft Performance Work Statement (PWS) for a potential single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract for a supply chain enterprise inventory management system, anticipated in Fiscal Year 2027.

• The document clarifies the nature of the RFI and the purpose of responses.

• It introduces the draft PWS for review and feedback.

• It outlines specific requirements for the Capability Statement, including identification information, demonstration of expertise, and responses to detailed questions regarding system capabilities, integration, deployment, cybersecurity, and change management.

• The submission deadline for responses is May 15, 2026, by 12:00 PM Eastern Time.

• Responses must be submitted electronically via email to designated points of contact.

• The RFI requests feedback on the suitability of a single vs. multiple award IDIQ and whether the draft PWS contains sufficient information for proposal development.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the Inventory Management Modernization (IMM) solution for the Department of Veterans Affairs (VA). The primary goal is to establish a centralized, web-based, cloud-ready enterprise capability for purchasing and inventory management. This will unify master data governance, purchasing, receiving, stocking, distribution, and point-of-use support, providing a standardized, real-time view of supply readiness across VHA, VBA, and NCA.

The contractor will provide a comprehensive, end-to-end solution encompassing system integration, business process re-engineering, organizational change management, and training. The solution will cover the full spectrum of Inventory Management modernization and transformation, including the acquisition of software and IT products as needed. Key areas include:

• People: Centralized accountability, training, and talent management.
• Process: Standardization of business processes to improve efficiency, scalability, and compliance.
• Technology: Delivery of an integrated, intelligent Inventory and Order Management solution, optimized for rapid deployment and integration with existing systems, adhering to Scaled Agile Framework (SAFe) and IT security policies.

The contract is an Indefinite Delivery Indefinite Quantity (IDIQ) type contract with a 10-year ordering period (5-year base and 5-year option). The place of performance will be identified in individual task orders and can be within the continental United States (CONUS) or outside (OCONUS), including Federal, State, or VA sites, regional offices, and medical facilities.

• Contract Type: IDIQ, with orders potentially on Firm Fixed Price, Time and Material, or Labor-Hour basis.
• Security: Compliance with all applicable Federal and VA security regulations, including FedRAMP requirements for cloud solutions, and adherence to VA's Zero Trust security model.
• Data Management: Comprehensive data governance, including metadata standards, lineage, and traceability.
• Technology: Interoperability with existing VA systems (e.g., VistA, EHRM, iFAMS), cloud-native architecture, and adherence to VA Enterprise Architecture standards.
• Reporting: Regular reporting on performance metrics, system availability, resource utilization, and security status.
• Training: Mandatory training for contractor personnel on VA systems and security protocols.
• Transition: Provision of phase-in training and support for orderly transition to a successor.

Request for Information (RFI)

This RFI is for planning purposes only and does not constitute a solicitation for quotes or an obligation to award a contract. The Department of Veterans Affairs (VA) is seeking industry feedback on a draft Performance Work Statement (PWS) for a modernized Inventory Management and ordering solution. The VA anticipates a single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract in Fiscal Year 2027 to address its complex and antiquated supply chain. The goal is to enhance mission efficiency by reducing complexity, standardizing practices, and improving integration across VA systems, supporting VHA, VBA, NCA, VACO, and OIT.

Respondents are asked to submit a capability statement (limited to 15 pages) that includes:

• Company identification (Name, UEI, Small Business Status, NAICS code, Address, POC, Contact Info).

• Information on contract vehicles and Rough Order of Magnitude (ROM).

• Demonstration of expertise in nationwide supply chain modernization/optimization, specifying prime or subcontractor intent.

• Responses to specific questions regarding single vs. multiple award IDIQ, Earned Value Management, cloud hosting (FedRAMP compliance), system integration capabilities (iFAMS, FMS, EHRM, VistA, CPRS), healthcare facility experience, scalability, data governance, integration with emerging technologies (AI/ML, analytics), deployment approach, licensing, Organizational Change Management (OCM), cybersecurity, and continuity of operations.

• A business process flow diagram depicting manual and automated processes, assuming VA's VALIP as middleware.

• Feedback on the draft PWS and contract type, including any missing information needed for proposal development.

• Responses must be submitted electronically via email to Jason King (jason.king6@va.gov) and Michelle Prinston (michelle.prinston@va.gov).

• The deadline for submission is 12:00 PM Eastern Time on May 11, 2026.

• Respondents should indicate if they can comply with VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, and subcontracting limitations.

• NAICS code 541512 is intended.

• Proprietary, restricted, or competition-sensitive information must be marked.

• No payment will be provided for responses.

• A system of systems approach and teaming are encouraged.

Solicitation / RFP / RFQ

This document is a solicitation (SOLICITATION NUMBER: 36C10B26Q0380) for Inventory Management Modernization (IMM) for the Department of Veterans Affairs. The contracting office is the Technology Acquisition Center located in Eatontown, NJ (ZIP Code: 07724).

While the full details of the requirements are likely within the attached documents (IMM PWS DRAFT, RFI 36C10B26Q0380), this solicitation indicates a need for services related to Product Service Code DA01 and NAICS Code 541512 (Computer Systems Design Services).

No specific contract type, period of performance, or estimated value is stated in this excerpt.

• Response Date/Time: May 11, 2026, 12:00 PM Eastern Time, New York, USA.
• Archive: 99 days after the response date.
• Further details on submission and evaluation criteria would be found in the full solicitation package and referenced attachments.

No specific set-aside information is provided in this excerpt.

• This solicitation references attached documents: IMM PWS DRAFT and RFI 36C10B26Q0380. Bidders should refer to these attachments for detailed requirements and information.
• The Point of Contact for this solicitation is Michelle Prinston, Contract Specialist, at michelle.prinston@va.gov.