DA01--OpenText TeleForm Enterprise Agreement (VA-25-00095010)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued a Justification for Exception to Fair Opportunity for a firm-fixed-price task order to procure OpenText TeleForm maintenance and support. This critical support is for existing servers and applications that facilitate data collection and integration for the VA's Medical Staff Clinical Privileges programs. The action is being procured under the NASA SEWP V GWAC.
Scope of Work
The requirement is for maintenance and support services covering various OpenText TeleForm modules, including the Workgroup Suite, Enterprise Suite, Reader, Verifier, Designer, Scan Station, and Engage Protect Anytime Module. These systems are essential for designing, scanning, verifying, and exporting data to MS SQL and MS Access databases.
Contract & Timeline
- Type: Firm-Fixed-Price Task Order (Justification for Exception to Fair Opportunity)
- Duration: A 12-month base period of performance with two, 12-month option periods.
- Set-Aside: Not an open set-aside. This action is procured under the NASA SEWP V GWAC. Market research identified 119 contract holders as OpenText resellers, with 70 verified as Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), suggesting potential for competition among these specific resellers.
- Published: January 27, 2026
Submission & Evaluation
This justification will be provided with the solicitation to eligible NASA SEWP V GWAC holders. Market research indicates that only OpenText TeleForm or its authorized resellers possess the unique functionality required for seamless integration with existing VA infrastructure. A price analysis of quotes received will be conducted to determine fair and reasonable pricing.
Additional Notes
The statutory authority cited for this exception is FAR 16.505(a)(4) and 41 U.S.C. 4106(c)(2), due to the highly specialized nature of the required services. The VA estimates that replacing the current TeleForm system would require at least 24 months for integration, testing, and implementation, at a cost significantly exceeding current maintenance expenses. The government will continue to conduct market research to identify future opportunities for competition.