DA01--Vocera V6 Upgrade

Amendment / Modification

This amendment updates the small business size standard for NAICS code 541519 from $34 Million to 150 Employees.

• NAICS Code 541519 size standard

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5419, Revision No. 31) for the state of Colorado, specifically for the area encompassing Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, and Jefferson counties. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act.

This wage determination is crucial for any bidder on a federal contract that falls under the Service Contract Act within the specified Colorado counties. It establishes the minimum wage and fringe benefit rates that must be paid to employees performing work on such contracts. Bidders must consult this document to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. The document also outlines specific provisions for paid sick leave (EO 13706), health and welfare benefits, vacation time, and paid holidays. It further details requirements for hazardous pay differentials and uniform allowances, as well as the process for conforming unlisted classifications and wage rates.

Statement of Work (SOW) / Performance Work Statement (PWS)

To upgrade the current Vocera system from Platform 5 to v6 for the Biomedical Engineering department at the Rocky Mountain Regional VA Medical Center and replace current Vocera badges.

• System Upgrade: Upgrade the Vocera system to v6 Platform, including Voice, Messaging, Engage, and Telephony services.

• Badge Replacement: Replace current Vocera badges.

• Project Management: Assign a project manager for the duration of the project.

• System Migration, Configuration, and Testing:

  • Configure Vocera 6.x Platform software.
  • Establish secure external access while maintaining internal security practices.
  • Synchronize Messaging service with Voice service and Active Directory.
  • Validate system environment compatibility with Vocera requirements.
  • Configure Engage service to interface with third-party systems and reestablish integrations.
  • Conduct technical testing and troubleshoot issues.
  • Provide an Implementation Report.

• Vocera Analytics: Install, configure, and test Vocera Analytics software and monitoring agents. Provide an Implementation Report.

• Training: Develop and deliver tailored remote training for Vocera Analytics end users and for Staff Assignment and Web Console, and Vina ILT.

• Solution Validation: Conduct pre-go-live testing and debrief.

• Go-Live Support: Provide incident reporting, tracking, diagnosis, resolution, system administration, end-user support, and database issue tracking.

• Internet Protocol Version 6 (IPv6): The solution must support IPv6 (native and dual-stack).

• Security and Privacy: Strict adherence to VA information security and privacy regulations, including data protection, encryption, access controls, and incident reporting. Contractors must complete required VA training and acknowledge security rules of behavior.

• Records Management: Compliance with all applicable records management laws and regulations, including NARA policies. Federal records created or handled by the contractor are subject to specific management and disposition rules.

• Hours of Coverage: Normal hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding federal holidays.

• Place of Performance: Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045.

• Period of Performance: Not explicitly defined in the provided text, but includes project kick-off through go-live and support.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for a Vocera V6 Upgrade at the Rocky Mountain Regional VA Medical Center. The government is seeking to procure commercial items and anticipates awarding a firm-fixed-price contract. This announcement serves as the only solicitation, and a written solicitation will not be issued.

• The core requirement is the Vocera V6 Upgrade, as detailed in the attached Statement of Work (SOW).

• Offerors must demonstrate the ability to meet the requirements outlined in the SOW and solicitation.

• Contract Type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but implied by the need for an upgrade.

• Estimated Value: Not stated.

• Response Date/Time: April 10, 2026, 10:00 AM Mountain Time, Denver, USA.

• Submission Method: Emailed quotes only to Noaa.Lanotte@va.gov. No hand-carried or faxed quotes accepted. There is a 10MB email limit.

• Evaluation Criteria:

  • Factor 1: Technical capability or quality of the item offered.
  • Factor 2: Price.

• Award will be made on an "All or Nothing" basis.

• The government reserves the right to make award solely on initial quotes received.

• Submission Volumes:

  • Volume I: Technical Capability (demonstrating ability to meet SOW requirements).
  • Volume II: Price (completing the provided pricing schedule).

• This procurement is a 100% set-aside for Small Businesses.

• NAICS Code: 541519 (Other Computer Related Services) with a small business size standard of $34 Million.

• If applicable for SDVOSBs/VOSBs, socioeconomic status must be VetCert verified in the SBA Veteran Small Business Certification at the time of quote submission and award.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-06.

• Refer to the attached Statement of Work (SOW) for detailed requirements.

• Department of Labor Wage Determination 2015-5419 Revision Number 31 applies.

• Offerors are warned against contacting VA personnel other than the Contracting Officer (Noaa.Lanotte@va.gov) or Contract Specialist.