DA10--Application Development of 360 Degree Interactive Virtual Reality for Agitated Patients and Caregivers - GRECC

Sources Sought / Request for Information (RFI)

This Sources Sought notice is issued by Network Contracting Office (NCO) 16 for the Central Arkansas Veterans Healthcare System (CAVHS) to conduct market research for the development of an "Agitation 360" program. The program aims to create a virtual reality (VR) tour simulating a home environment with an agitated patient and a caregiver, serving as a training tool for caregivers. The government is seeking information on contractor interest, capabilities, qualifications, compliance with regulations (Nonmanufacturer Rule, Buy American Act, Trade Agreement Act), and industry pricing. This notice also serves as a Notice of Intent to Sole Source if no responses are received.

• Assist in the development of the Agitation 360 program, which includes a virtual tour of a home situation with an agitated patient and caregiver.

• Develop a storyboard based on caregiver interviews.

• Create a project plan outlining development steps, tasks, and dependencies.

• Develop the Agitation 360 application following the project plan.

• Determine the best procedure for web-based hosting and delivery of the application.

• The application will be VA-owned, with the government holding all data and intellectual property rights.

• No recurring fees after development.

• Deliverables are tied to milestones: Project Plan (3 months), Application Development (6-9 months), Finished Deliverables (9-12 months).

• Period of Performance: One (1) Year, starting after contract award.

• Delivery Location: Central Arkansas Veterans Healthcare System (CAVHS), North Little Rock, AR.

• Responses are due by March 3, 2026, at 3:00 PM CST via email to t.miller@va.gov.

• The email subject line must be: "36C25626Q0428 - Sources Sought – Application Development of 360 Degree VR."

• Responses should include point of contact information, business size, SAM Unique Entity ID, proof of qualifications for small business categories, and answers to specific questions regarding NMR, Buy American, Trade Agreements, OEM authorization, and past performance.

• Contractors may provide estimated industry pricing.

• Interested small businesses (Small Business, SDBs, HUBZone, 8A) are encouraged to respond.

• Specific questions are posed regarding compliance with the Nonmanufacturer Rule (NMR) and its four-prong factors.

• This is a Sources Sought/RFI only, not a solicitation. No contract will be awarded based on this notice.

• All information provided will be used for market research purposes only.

• The government is not obligated to purchase anything based on this notice.

Sources Sought / Request for Information (RFI)

This notice is a Sources Sought/Request for Information (RFI) issued by the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 16. The VA is seeking to determine contractor interest, capabilities, qualifications, and estimated industry pricing for the development of an "Agitation 360" program. This program involves creating a virtual reality (VR) interactive tour simulating a home situation with an agitated patient and a caregiver, based on a storyboard derived from caregiver interviews.

• Assist in the development of the Agitation 360 program.

• Create a VR application that follows a storyboard.

• Allow participants, in the role of a caregiver, to experience a virtual walk-through and interact with an agitated patient character.

• The VA has identified Emerging Analytics Center (EAC) but is looking for a "brand name or equal" solution.

• Period of Performance: One (1) Year.

• Delivery Location: Central Arkansas Veterans Healthcare System (CAVHS), 2200 Fort Roots Dr., North Little Rock, AR 72114.

• This is a Sources Sought/RFI ONLY; it is NOT a solicitation (RFP, IFB, RFQ).

• Responses are due by March 3, 2026, at 3:00 PM Central Time.

• Submit responses via email to t.miller@va.gov. Telephone requests are not accepted.

• The subject line for the email should read: "36C25626Q0428 - Sources Sought – Application Development of 360 Degree VR."

• Information provided will be used solely for market research and will not be released outside the CAVHS Purchasing and Contract Team.

• No contract will be formed based on responses to this notice.

• Small Business Concerns are encouraged to respond to assist in determining potential competition levels.

• The notice includes a "Notice of Intent to Sole Source" if no responses are received, but this is subject to government discretion.

• This is a new requirement.

• The NAICS Code is 541519 and the Product/Service Code is DA10.

• The VA is not obligated to enter into any contract based on this RFI.