DA10--Comprehensive Contract Management System with Advanced AI Integration & Financial System Interface Capabilities

Solicitation / RFP / RFQ

This solicitation is for a Comprehensive Contract Management System with Advanced AI Integration & Financial System Interface Capabilities. The Department of Veterans Affairs (VA) Technology Acquisition Center is seeking solutions for this requirement.

While specific technical requirements are not detailed in this notice, the subject line indicates a need for advanced AI integration and financial system interface capabilities within a contract management system.

• Contracting Office ZIP Code: 07724

• NAICS Code: 513210

• Product Service Code: DA10

• Anticipated Award: Mid to late 2nd quarter of FY27.

• Response Date/Time/Zone: April 22, 2026, 11:00 AM Eastern Time, New York, USA.

No specific set-aside or eligibility information is provided in this notice.

• Solicitation Number: 36C10B26Q0059
• Contracting Office Address: Department of Veterans Affairs, Technology Acquisition Center, 23 Christopher Way, Eatontown NJ 07724.
• Point of Contact: Joshua McGarry, Contract Specialist, Joshua.McGarry@va.gov, 848-377-5136.
• The full solicitation document is not provided here; this appears to be a synopsis or initial announcement.

Questions & Answers / Clarifications

This document provides answers to submitted questions regarding Solicitation Number 36C10B26Q0059 for a Comprehensive Contract Management System with Advanced AI Integration & Financial System Interface Capabilities.

• General: All other terms and conditions of the original solicitation remain unchanged and in effect.
• Specifics: The attached document, "VA Procurement CWS RFI Question Responses-Nov 17-2025," contains the detailed responses to vendor questions.

Bidders should review the attached "VA Procurement CWS RFI Question Responses-Nov 17-2025" for specific clarifications that may impact their understanding of the requirements, submission process, or evaluation criteria. All other aspects of the solicitation remain as previously stated.

Questions & Answers / Clarifications

This document provides responses to questions submitted by vendors regarding the VA Procurement Contract Writing System (CWS) Request for Information (RFI).

• Championing Office: The VA Office of Acquisition and Logistics (OAL) will champion the project.
• Scope of Use: The tool will be used for all of VA Procurement, not just specific administrations.
• User Base: VA has the largest civilian federal procurement workforce.
• Data Migration: The government aims to migrate data from current VA systems to a COTS product. VA currently uses systems like AAMS and CGI Momentum. This migration could involve millions of records and hundreds of terabytes of data.
• Efficiency Targets: The government has no specific efficiency targets it is most eager to address at this time.
• AI Decision Workflows: Requirements for human-in-the-loop for AI-assisted decisions are to be determined.
• Milestones: Clarification indicates 'Milestones' pertain to procurement action milestones within the system.
• Page Limits: The 25-page limit for submissions includes the cover page and Table of Contents.
• System Integration: The CWS effort is separate from the Budget Tracking Tool replacement. VA uses AAMS and CGI Momentum, and data exchange will occur via a Service Bus. Integration with analytics tools is desired, but vendors should avoid proprietary lock-in.
• Cloud & Hosting: Azure Government is the preferred cloud deployment model, and a separate Authority to Operate (ATO) will likely be required.
• Industry Day: The scheduling of an Industry Day is to be determined, but participation will not be a prerequisite for future solicitations.

These responses clarify key aspects of the potential project, including the scope, technical environment, data handling, and administrative details, which will inform vendor understanding and potential proposals.

Amendment / Modification

This amendment extends the deadline for the Request for Information (RFI).

• The closing date for the RFI has been revised.

• The new response date is November 19, 2025, at 01:00 P.M. Eastern Time, New York, USA. All other terms and conditions remain unchanged.

Request for Information (RFI)

The Department of Veterans Affairs (VA) is seeking information on potential solutions for a comprehensive Contract Writing System (CWS). The goal is to identify systems that comply with federal regulations, integrate with VA financial systems, and leverage AI for enhanced efficiency. The VA is considering modernization efforts and potential transitions from legacy platforms.

• System Integration: Seamless integration with federal systems (SAM, FPDS, GSA Forecasting Tool) and financial management systems (e.g., Momentum, iFAMS). Must support material receipt, acceptance, and trigger payment workflows.
• Security and Privacy: Robust enterprise security measures adhering to FISMA standards, with role-based access control and activity monitoring.
• AI Automation: Integration of AI for reducing manual effort, improving data accuracy, enhancing procure-to-pay processes, and supporting market research.
• Compliance: Adherence to FAR, VAAR, and other statutory requirements.
• Automated Workflows: Automation of tasks like contract creation, approval, and management.
• Reporting & Analytics: Advanced dashboards and ad hoc reporting capabilities.
• User Interface: Intuitive and user-friendly interface.
• Contract Types: Support for various contract types (fixed-price, cost-reimbursement, etc.).
• Audit & Oversight: Tools for transparency and accountability.
• Vendor Management: Facilitation of vendor interactions, bid submission, and performance tracking.

Vendors should provide details on:

• FAR-based Contract Lifecycle Management Systems Experience (including prime/subcontractor roles, contract values, timelines, financial system interfaces).

• Full lifecycle management capabilities (planning to closeout).

• Infrastructure options and IT security measures.

• Data migration capabilities.

• Training options.

• Operations and maintenance requirements.

• FedRamp Certification status.

• Section 508 Accessibility compliance.

• Cost structure and pricing models.

• Specific functional capabilities (Acquisition Planning, Solicitation, Evaluation, Award, Closeout, Reporting, AI/ML Integration, etc.).

• This is an RFI only; do not submit proposals or quotes.

• Responses are requested by November 17, 2025, 1:00 PM EST.

• Submit responses via email to angel.santos2@va.gov and Kendra.casebolt@va.gov with the subject line: "Contract Writing System".

• Responses should not exceed 25 pages and should include an electronic document (PDF, PPTX) detailing features and costs, screen captures, and journey maps.

• Questions should be submitted in writing to the same email addresses.

• The VA may invite vendors to an Industry Day based on RFI responses.

• No payment will be provided for RFI responses.

Solicitation / RFP / RFQ

This document is a solicitation for a Comprehensive Contract Management System with Advanced AI Integration & Financial System Interface Capabilities. The Department of Veterans Affairs Technology Acquisition Center is seeking proposals for this system.

While the full details are in the attached document "VA CWS RFI - Oct 2025 Final", the subject line indicates a need for a contract management system incorporating advanced AI and financial system interface capabilities.

• Solicitation Number: 36C10B26Q0059

• Product Service Code (PSC): DA10

• NAICS Code: 513210

• Response Date/Time/Zone: November 17, 2025, 13:00 Eastern Time, New York, USA.

• Archive: 15 days after the response date.

No specific set-aside information is provided in this excerpt.

• The primary details of the requirement are contained within the attached document: "VA CWS RFI - Oct 2025 Final."
• Contracting Office Address: Department of Veterans Affairs, Technology Acquisition Center, 23 Christopher Way, Eatontown NJ 07724.
• Point of Contact: Angel Santos, Contracting Specialist, Angel.Santos2@va.gov, 848-377-5096.