DA10--Food Tracking Software Service Computrition Food Tracking Service (or equal to)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought / Request for Information (RFI) to identify qualified Small Businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and Veteran-Owned Small Businesses (VOSB) capable of providing Food Tracking System Software. This market research aims to inform a potential procurement for eight VA Medical Centers. Responses are due by April 1, 2025.
Scope of Work
The VA requires a Windows-based, user-friendly Food Tracking System Software with rapid data processing capabilities. Key functionalities include:
- Food Service Operations Management: Recipe & Inventory, Menu Planning & Production (HACCP, product recalls), Ordering & Purchasing automation, Reporting & Analytics, and Nutrient Database & Allergen Management.
- Nutrition Care Management: Patient Tracking & Monitoring, Nutritional Assessment & Calculations (BEE, BMI, protein), Menu & Tray Management, and Dietary Management (tube feeding, allergen controls).
- Integration: Seamless interface with VA VISTA and Cerner systems, supporting Single Sign-On and HL7 compliance.
- Customer Support: Dedicated account management, user support during business hours, and system maintenance with regular updates. The software will serve Nutrition and Food Service departments at VA Long Beach (Primary Site), San Diego, Loma Linda, West Los Angeles, Albuquerque, Northern Arizona, Phoenix, and Southern Arizona VA Medical Centers.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: Market research to determine if a set-aside for Small Businesses, SDVOSB, or VOSB is appropriate.
- Response Due: April 1, 2025, at 08:00 AM Pacific Time.
- Published: March 26, 2026.
Submission Requirements
Interested contractors must submit the following via email to Jose.Espinoza3@va.gov:
- Company name, address, point of contact, phone, fax, email, and Unique Entity ID (SAM).
- Type of small business (e.g., SDVOSB, VOSB) and statement on small business status under NAICS 513210 (or alternative).
- Brand name, model, product description, manufacturer, country of origin for the Food Tracking System Software, and whether the manufacturer is a small business.
- Statement on authorized distributor status (if applicable, with specific questions answered). New equipment only; no gray market or remanufactured items.
- Details of any current federal contracts (GSA FSS, VA NAC, NASA SEWP) for similar products.
- Estimated delivery time (ARO).
- General pricing information for market research purposes.
- A detailed capability statement with at least one reference contract demonstrating experience, including legal name, contract number, specific tasks performed, dates, and a verifiable contact.
Additional Notes
This RFI is for market research and planning only and does not constitute a solicitation or commitment to award a contract. All offerors must be registered in SAM.gov. The provided Statement of Work is a draft.