DA10--Medicopia Software and Medical Supplies (VA-26-00045732)

Form / Attachment / Pricing Sheet

This document is a Product Description (PD) template for "MEDICOPIA SOFTWARE AND ZEBRA PRINTERS" for the Hampton VA Medical Center, Nursing Services. It details the requirements for procuring brand name Medicopia software licenses and brand name Zebra printers and accessories.

• Product Description: Outlines the need for Medicopia software for positive patient identification (PPID) during specimen collection, running on Windows Server 2019 and SQL Server 2019. It also specifies the requirement for Zebra printers (model ZQ610), AC adapters, USB cables, wi-fi display android processors, communication cables, USB power supplies, ONECARE battery maintenance plans, POCC staging mobile ZQ61, and mounting adapters.
• Period of Performance: One 12-month base period plus four 12-month option periods for licenses and maintenance.
• Delivery: Hardware to be delivered within 45 days after receipt and processing of the delivery order.
• Specific Tasks and Deliverables: Includes HL7 ADT messages, LDAP interface, LIS interface, implementation and project management, and training.
• Training: Both classroom and on-site training for up to 16 trainees for one hour, including comprehensive training on equipment operation, troubleshooting, and label printing.
• Section 508 Compliance: Requirements for Information and Communication Technology (ICT) accessibility.
• Sustainability: Compliance with energy efficiency standards (ENERGY STAR®, FEMP, EPEAT).
• Shipment: Specific instructions for inspection, acceptance, FOB, and shipping to designated points of contact.
• General Requirements: Includes VA Technical Reference Model (TRM), Zero Trust security controls, SSN reduction, IPv6 support, and software licensing.
• Points of Contact: Lists VA Program Manager and Point of Contact details.

This document serves as the primary specification for vendors to understand the exact hardware, software, services, and performance requirements for the Medicopia software and Zebra printers. Bidders must review these detailed requirements to prepare their proposals, ensuring their offerings meet all specified technical, functional, and compliance criteria, including Section 508 and security mandates. The listed part numbers and quantities provide a basis for pricing and procurement planning.

Request for Information (RFI)

This RFI is for planning purposes only and is not a solicitation for bids, proposals, or quotes. The government is gathering information regarding Medicopia Software and Medical Supplies and has no obligation to acquire any products or services described. Responses will not be compensated and do not commit the government to any contract.

Respondents must provide:

• Company Name, Address, Point of Contact, Phone, Fax, Email

• Business Size and Status (including VOSB/SDVOSB verification if applicable)

• NAICS codes, Socioeconomic data, DUNS/Unique Entity ID, Existing Contractual Vehicles

• A summary of capability to meet draft Performance Work Statement (PWS) requirements, including technical capability, current federal support, and FedRAMP approval status for the solution.

• Corporate experience, expertise, and specific examples/references (including business entity, POC, dollar value, contract number).

• Company's intent and ability to meet VAAR Clause 852.219-75 (Limitations on Subcontracting).

• An assessment of whether the draft PWS provides sufficient detail for software development, production operations, and support services.

• If the PWS is deemed insufficient, provide technical comments/recommendations for improvement.

• Response page limit: 10 pages. No marketing materials or generic capability statements will be reviewed.

• Submission Deadline: 10 AM EST, May 4, 2026.

• Submission Method: Email to Cherry.Ugerio@va.gov and Joseph.Jones6@va.gov.

• Email Subject Line: "Medicopia Software and Medical Supplies"

• Mark responses as "Proprietary Information" if business sensitive.

• Email file size limit: 5 MB.

• NAICS Code: 541511 (Size Standard: $34 million)

• Not specified, but VOSB/SDVOSB status and proof of verification are requested.

• The RFI does not constitute a solicitation or authority to negotiate a contract.

• No funds have been authorized or appropriated for this effort.

Solicitation / RFP / RFQ

This document is a solicitation for Medicopia Software and Medical Supplies. The Department of Veterans Affairs, Technology Acquisition Center, is seeking proposals for this requirement.

While the full details are in the attached RFI and PD, the solicitation pertains to Medicopia Software and associated Medical Supplies, specifically mentioning Zebra Printers.

• Solicitation Number: 36C10B26Q0381

• Product Service Code (PSC): DA10

• NAICS Code: 541511 (Custom Computer Programming Services)

• Response Date/Time: May 4, 2026, 1:00 PM Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, Technology Acquisition Center, 23 Christopher Way, Eatontown NJ 07724.

No specific set-aside information is provided in this summary.

• Point of Contact: Cherry.Ugerio@va.gov
• Agency Contact's Email: Cherry.Ugerio@va.gov
• Refer to attached documents: RFI - Medicopia Final and P09 PD - Medicopia Software - Zebra Printers Final for detailed requirements and information.