DA10--Robotic Surgical neurology equipment, install, deinstall, and software solutionRFQ

Form / Attachment / Pricing Sheet

This document details the specific line items, descriptions, quantities, and pricing for robotic neurology surgical equipment and software solutions. It serves as a detailed breakdown of the required components and their associated costs, intended for vendor submission.

• Line Item Descriptions: Comprehensive details of the robotic neurology surgical equipment and software, including technical specifications, compliance requirements (e.g., VA TRM, VA SAAS, DICOM), and intended uses (e.g., neurocranial, ENT, spinal procedures).
• System Components: Includes the main robotic system, various software subscriptions (data management, image fusion, segmentation, planning), accessories (carts, displays, cameras), and specialized instruments (pointers, registration tools, adapters).
• Quantities and Pricing: Specifies the quantity required for each line item and provides a field for vendor pricing, leading to a total cost.
• Compliance and Training: Details requirements for VA TRM compliance, no remote access, OEM qualified installation, configuration, verification, and on-site training for clinical staff and biomedical engineers.

This document is critical for potential bidders as it outlines the exact technical specifications, software functionalities, and hardware components required for the robotic neurology surgical system. Bidders must use this sheet to accurately quote pricing for each line item, ensuring all technical and compliance requirements are met. It also details the necessary training, installation, and support services that must be included in their proposals.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4265, Revision No. 33) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under contracts covered by the Service Contract Act. This determination is applicable to the State of Maryland, specifically the counties of Anne Arundel, Baltimore, Baltimore City, Carroll, Harford, Howard, and Queen Anne's.

This document lists numerous occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits. Bidders must ensure that their proposed wages and benefits meet or exceed these minimums for all service employees working on the contract.

• Wage Determination Number: 2015-4265
• Revision Number: 33
• Date of Last Revision: 3/30/2026
• Applicable Area: Maryland Counties of Anne Arundel, Baltimore, Baltimore City, Carroll, Harford, Howard and Queen Anne's.

While this document does not detail proposal submission instructions or evaluation criteria, it is a critical component for bidders to consider when developing their proposals. Failure to comply with these wage and fringe benefit requirements can lead to contract non-compliance.

This document does not specify any set-aside requirements. However, it does note that it does not apply to bona fide executive, administrative, or professional capacity employees as defined by the Fair Labor Standards Act.

• Fringe Benefits: Required fringe benefits are listed separately and follow the occupational listing.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Requires 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after Jan 30, 2022). Requires a minimum wage of $13.30 per hour (or the listed wage determination rate, if higher) for 2025.
• Health & Welfare: A standard rate of $5.55 per hour is listed, with a specific rate for EO 13706.
• Vacation: 2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years.
• Holidays: 11 paid holidays per year.
• Hazardous Pay Differential: An 8% or 4% differential may apply depending on the hazard level.
• Uniform Allowance: Requirements for furnishing and maintaining uniforms are detailed.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in this determination.

Solicitation / RFP / RFQ

This solicitation is for the purchase, installation, and training of an image-guided robotic stereotactic equipment system and software. The system is intended for use in advanced/complicated Neurosurgery, including brain, Pituitary Resection, and ear, nose, throat, and Functional Endoscopic Sinus Surgery. The goal is to confirm tumor locations and assist in their removal.

• An all-inclusive, firm-fixed-price, destination equipment delivery.

• OEM authorized assembly, validation, and deinstallation of existing equipment.

• New equipment, accessories, and software.

• OEM installation and training.

• Onsite clinic case implementation, maintenance, and software updates compliant with VA TRM, VA SAAS, DICOM, and OEM qualified installation.

• The system must not have remote access to the VA network.

• Specific technical requirements include:

  • Image-guided high-performance Brain Surgery System for neurocranial and ENT surgery.
  • Mobile wheeled touch display cart.
  • Infrared camera cart.
  • 32" HD touch screen.
  • 4k resolution or better.
  • Integrated laser pointer.
  • Non-invasive battery-powered, quick, touchless, and markerless patient registration wireless laser pointer.
  • Storage box for registration accessories.
  • Navigation pointer for image-guided neuro- and ENT surgery.
  • Safe storage tray and efficient steam sterilization for accessories.
  • Data management software compatible with Optum, VISTA, and Cerner.
  • Image viewing, manipulation, and data enrichment software.
  • Image fusion capabilities with distortion correction.
  • Intuitive and interactive 3D contouring tool.
  • Real-time neuronavigation with structural and functional anatomical mapping.
  • Cranial planning software.
  • Software platform to map complex paths.
  • Software spatial mapping for frameless stereotaxy.
  • Surgical instrument integration with adapters and calibration matrix.
  • Computer-assisted surgery and neuronavigation systems.
  • Real-time views of patient anatomy and instrument positions.
  • Microscope navigation software.
  • Head-up display (HUD) or head-up guidance system (HGS).
  • Augmented reality outlines and video overlay.
  • Software for 3D displayed brain structures.
  • Probe's Eye View software.
  • Ergonomic remote control of navigation functionality.
  • Microscope adapter with tracking array.
  • Cranial reference arrays for 3D orientation.
  • Spare parts for combined use with a second patient reference array.
  • Four marker geometry spheres.
  • High-precision manufactured stainless steel components.
  • Autoclavable designs for easy sterilization.
  • ENT Patient Reference Array for dynamic tracking.
  • Single screw fixation on reference headband.
  • Integrated calibration points.
  • Wireless and autoclavable designs.
  • Reflective Marker Spheres for wireless navigation.
  • Patient reference multi-articulated attachment arm.
  • Compatible Mayfield/metal head holder and T-Adapter.
  • Ergonomic, high-quality, corrosion-resistant steel HEX screwdriver.
  • Adapter to connect instruments.
  • Instrument (Cylindrical) adapter clamps.
  • Instrument adapter clamps for Blakesley & rectangular instruments.
  • Electromagnetic Instrument Adapter navigation.
  • Interchangeable, various sized, sterilizable devices for image-guided surgery.
  • Software for Spine and Trauma navigation.
  • Spine accessory kit parts and software.
  • Spine accessory kit Drilling.
  • Spine accessory kit Open surgery.
  • Spine accessory kit Universal Instrument Integration.
  • Spine accessory kit minimally Invasive Surgery.
  • Ultrasound navigation into cranial procedures.

• Training, implementation, deinstallation, deliverables, destination delivery, training, and installation are authorized to fully OEM install/service/maintenance/train/deinstall.

• Contract Type: Firm Fixed Priced

• Period of Performance: Up to 1 year

• Place of Performance: Baltimore VAMC, 10 N Greene St, Baltimore, MD 21201

• Offers are due by 06-24-2026 at 12 PM EDT.

• The solicitation number is 36C24526Q0502.

• The only POC for this requirement is Stephanie.henderson3@va.gov.

• Quotes must be submitted via email response in PDF/XLS formats.

• Missing or incomplete RFQ responses/documents will be considered noncompliant/nonconforming.

• Award will be based on a Comparative Evaluation for Best Value (technical, implementation, past performance, and price).

• Evaluation factors include: Technical/Implementation capability, Price, Past performance, and Manufacturer/Vendor authorization and capabilities.

• This acquisition is set aside for Small Business.

• NAICS Code: 541519

• Size Standard: 1200 Employees

• Reference SOW for technical/implementation, evaluation factors, performance location, and period of performance.

• Reference Price/Schedule for line items, quantity, and description.

• Software must be VA TRM compliant and VA SAAS compliant.

• Offerors must provide details of their equipment/software solution that can meet VA SOW technical requirements.

Solicitation / RFP / RFQ

This solicitation is for the purchase, installation, de-installation, and software solution for Robotic Surgical neurology equipment at the Baltimore VA Medical Center (512). The government is seeking to procure this equipment and associated services.

• Robotic Surgical neurology equipment

• Installation services

• De-installation services

• Software solution

• Compliance with the 51% subcontracting rule.

• Submission of a completed SF1449 form.

• Submission of an Excel spreadsheet (RFQ Line-item worksheet-2).

• Quotes must be submitted FOB Destination; FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant.

• Distributors must provide a letter of authorization from the manufacturer.

• Submission of a completed Buy American Certificate (Section E).

• This is a Request for Quotation (RFQ).

• It is a single award RFQ.

• The government reserves the right to award all or none.

• The government reserves the right to conduct one-on-one discussions with quoters to clarify information and to finalize a task order with the best-suited contractor.

• All quoters must submit a completed SF1449 to the email address provided in the Combined Synopsis Solicitation.

• Quoters are allowed to submit more than one quote.

• The submission deadline is Wednesday, June 24, 2026, at 12:00 PM EST. Late submissions will not be accepted.

• Evaluation will be based on a comparative analysis, technically/implementation acceptable to come up with the best value for the Government.

• A 20% evaluation factor will be added to large businesses and/or a 30% evaluation factor to small businesses if there is a domestic offer that is not the low offer, subject to Buy American statute restrictions.

• Fuel surcharges will not be accepted on quotes or invoices and will make a quote non-compliant.

• This solicitation is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 541519

• Product Service Code (PSC): DA10

• Contracting Office ZIP Code: 21201

• Place of Performance: Baltimore VA Medical Center, Baltimore MD 21201 (TBD)

• Referenced attachments include: 36C24526Q0502, 2015-4265, and ROBOTIC NEUROLOGY EQUIPMENT SOFTWARE LINE ITEMS.