DA10--VALL Clinician Scheduling System (FEDRAMP) B 4OYs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify qualified small businesses capable of providing a FEDRAMP-certified Clinician Scheduling System (QGenda or equivalent) for the VA Loma Linda Healthcare System, Jerry L. Pettis VA Medical Center. This RFI aims to gather information to determine potential set-aside opportunities. Responses are due by Friday, May 22, 2026, at 4:30 PM Pacific Time (PT).
Scope of Work
The required system must be a FEDRAMP-certified Physician Scheduling System (QGenda or equivalent) that meets specific salient characteristics and the attached Draft Statement of Work. Key functionalities include:
- Authorization & Support: VA Authorize to Operate (ATO) or achieve within six months, FEDRAMP certification, and US-based dedicated support.
- Scheduling & Management: Ability to create schedules far in advance, secure web portal and native mobile app access, automated scheduling with configurable algorithms, conflict prevention, clinician target tracking, and incorporation of provider preferences.
- Reporting & Integration: Robust reporting capabilities (Excel, PDF, CSV) on shift data, call fairness, PTO, and integration with systems like Outlook, Gmail, and Vocera.
- User Features: Electronic submission of requests for shifts/time off, multi-tier approval processes, time tracking with geo-verification, configurable user permissions, and VA Single Sign-On support.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- NAICS: 561110 - Office Administrative Services (respondents may suggest alternatives)
- Response Due: May 22, 2026, 4:30 PM PT
- Published: May 8, 2026
Eligibility & Submission Requirements
This RFI specifically targets Small Businesses, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). Interested contractors must be registered in SAM.gov and submit the following via email to Dyne.Kim@va.gov:
- Company details (name, address, POC, SAM UEI, business type).
- Statement on small business status for the specified NAICS.
- Product details (brand, model, description of QGenda or equal, manufacturer info, country of origin, small business status of manufacturer).
- Authorized distributor statement (with approval letter if applicable, and reseller questions).
- Existing federal contracts (GSA FSS, VA NAC, NASA SEWP, etc.).
- Estimated delivery time (ARO).
- General pricing for listed items (activation and annual licenses for various departments/provider types).
- Self-attestation/certification of regulatory compliance (e.g., FDA Class I).
- A detailed capability statement with at least one relevant reference contract, including contract number, specific tasks performed, dates, and a verifiable point of contact. General capability statements are not acceptable.
Evaluation
Responses will inform the government's acquisition decisions and help determine if a set-aside is appropriate. Failure to provide requested information may indicate a lack of capability.
Additional Notes
This RFI is for market research and planning purposes only and does not constitute a solicitation or a binding contract. All expenses for responding are the contractor's responsibility.