DA10--ZEISS FORUM LICENSING SERVICE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Phoenix VA Healthcare System (PVAHS), is issuing a Notice of Intent to Sole Source for Carl Zeiss FORUM Data Management Software Licensing Service. The VA intends to award a Firm-Fixed Price Contract to Proaim Americas, LLC. This action is based on the existing use of Zeiss FORUM software and Proaim Americas, LLC being the sole authorized distributor. Capabilities statements from interested parties are due by May 08, 2026.
Scope of Work
This requirement is for the procurement of Carl Zeiss FORUM Data Management Software. The system must include all necessary software, licensing, and labor for full setup and integration with existing equipment. Key requirements include:
- Connection with the VA's current electronic health record, VistA.
- Approval by the Electronic Health Record Modernization Integration Office Healthcare Technology Management (EHRM-IO HTM) team for compatibility with the incoming EHRM.
- Viewing software must be VA Technical Reference Manual (TRM) approved for use on standard VA information and technology issued computers.
Contract & Timeline
- Contract Type: Firm-Fixed Price Contract
- Intended Contractor: Proaim Americas, LLC, located at 16024 Manchester RD STE 200 Ellisville, MO 63011-2195.
- Place of Performance: Phoenix VA Healthcare System (PVAHS), 650 E Indian School Road, Phoenix, AZ, 85012-1839.
- Response Date: May 08, 2026, at 12:00 PM PST.
- Published Date: April 30, 2026.
Rationale for Sole Source
The sole source justification is based on:
- PVAHS already uses the Zeiss FORUM software, which is connected to the VA system, ensuring interoperability.
- Utilizing a Zeiss system for Zeiss instruments provides benefits for storing and accessing raw data.
- Proaim Americas, LLC is the sole authorized distributor to sell Carl Zeiss Meditec USA products, possessing integration and knowledge with Zeiss field service tech support entities. No other agents or dealers are authorized.
Submission & Response
This is a Notice of Intent and not a formal solicitation or request for competitive proposals. No solicitation document is available, and unsolicited quotations will not be honored. Interested parties who are responsible, certified, and capable may express their interest by providing a capabilities statement. Responses must demonstrate clear, compelling, and convincing evidence that competition would be advantageous to the Government.
- Capabilities Statement Due: May 08, 2026, 12:00 PM PST.
- Contact: Israel Garcia, Contract Specialist, Israel.Garcia2@va.gov.
NAICS & PSC Codes
- NAICS Code: 541511, Custom Computer Programming Services ($34.0 million size standard).
- Product/Service Code: DA10, IT and Telecom - Business Application/Application Development Software As A Service.