DACA675260000700 - United States Army Corps of Engineers (USACE) seeks to lease approximately 4,409-6,132 square feet of retail space in Missoula, MT for an Armed Forces Career Center

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for a fully serviced lease. The government is seeking approximately 6,132 Gross Square Feet with a minimum of 4,409 Net Square Feet of space in Missoula, Montana.

• Space Size: Approximately 6,132 GSF / 4,409 NSF

• Lease Term: Up to five (5) years, with termination rights.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of DSL, T1, or satellite dish communication infrastructure.
  • Direct access to a secondary exterior exit door.
  • 24-hour lighted parking for sixteen (16) Government vehicles and adequate parking for privately owned vehicles.

• Delineated Area: Missoula, MT, bounded by Broadway Street (North), Brooks Street (South), Higgins Avenue (East), and Flynn Lane (West).

• Services: Fully serviced lease, including rent, janitorial services, supplies, utilities, and parking.

• Construction: Lessor is required to design and build alterations according to provided specifications.

• Environmental & Safety: Requirements include no known hazardous conditions, compliance with National Environmental Policy Act (NEPA), and considerations for asbestos and historic preservation.

• Contract Type: Lease agreement.

• Period of Performance: Up to five (5) years.

• Estimated Value: Not explicitly stated, but will be based on rental consideration and construction costs.

• Offer Due Date: July 8, 2026, by 11:59 p.m. PST.

• Submission Method: Via email to cenwsre-rfp@usace.army.mil, with the RLP Number in the subject line. The proposal must be a PDF attachment.

• Evaluation Criteria: Award will be made to the responsible Offeror whose proposal is most advantageous to the Government, considering a combination of Price and Technical Factors (approximately equal importance).

  • Price: Best rental consideration and construction cost.
  • Technical Factors: Location within delineated area, neighborhood, ease of access, building location, parking availability, building appearance, compatibility of adjacent businesses, potential for signs, floor plan/layout, secondary egress, and high-speed internet availability.

• No specific set-aside is mentioned.

• Offerors must verify that the building meets accessibility, fire protection, and life safety requirements, or include obligations to bring them into compliance.

• The RLP includes several attached documents: Rental Proposal Worksheet (Exhibit A), Sample Lease (Exhibit B), General Clauses (Exhibit C), and Construction and Security Specifications (Exhibit D), among others.

• Offerors are cautioned to consider all specifications before assuming efficiencies in alteration costs.

• Doing business with the Government carries special responsibilities regarding sustainability, fire protection, life safety, and security.

Form / Attachment / Pricing Sheet

This document, "USACE RECRUITING FORM 1364 - Rental Proposal Worksheet," is a form used by potential offerors to submit proposals for leasing property to the U.S. Army Corps of Engineers (USACE). It collects detailed financial and property information required for evaluating lease offers.

• Property Details: Building Name, Address, Date Constructed, Year of Last Major Renovation, Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space.
• Cost Breakdown: Includes fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. Each item requires a dollar amount.
• Owner/Agent Information: Fields for Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent details.
• Authorization: Signature, printed name, title, and date of the Owner or Authorized Agent.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and notes on parking spaces. It also references specific sections of "USACE Recruiting RLP Form R100."
• Required Documentation: Requires evidence of owner's interest in the property (e.g., deed) and notes the necessity of SAM registration and acceptance of the U.S. Government Lease and General Clauses.

This form is essential for any entity wishing to lease property to the USACE. Bidders must accurately complete all sections, providing detailed cost breakdowns and property information. It also highlights critical requirements such as SAM registration and the need for supporting documentation, which are necessary for a successful proposal submission.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for procuring real estate space. It outlines the terms and conditions for leasing property to the Government.

• Lease Identification: Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor and the Government (acting by and through the U.S. Army Corps of Engineers).
• Premises Description: Specifies the leased space, including approximate square footage and address, with Government access 24/7.
• Appurtenant Rights: Details rights to parking, antennas, satellite dishes, and related transmission devices.
• Rent and Consideration: Outlines the annual and monthly rent, payment method (EFT), and Lessor's obligations.
• Lessor's Obligations: Includes providing a tenantable premises, maintaining the property, utilities, HVAC, janitorial services, snow removal, and landscaping.
• Termination Rights: Government may terminate the lease with 90 days' written notice.
• Documents Incorporated: Lists attached exhibits such as Floor Plan, Site/Parking Plan, General Clauses, etc.
• Notices: Specifies how official notices should be delivered.
• Alterations: Details procedures and responsibilities for initial alterations and those requested by the Government.
• Construction Specifications: Outlines requirements for work performance, materials (wood products, adhesives), and quality.
• Utilities, Services, and Obligations: Covers heating, air conditioning, maintenance, onsite management, indoor air quality, hazardous materials, and mold prevention.
• Disputes: Outlines the process for resolving disputes under the Lease.

This document is crucial for potential lessors to understand the specific requirements, obligations, and terms of leasing property to the U.S. Army Corps of Engineers. It details the expected condition of the property, maintenance responsibilities, utility provisions, construction standards, and legal clauses that will govern the lease agreement. Bidders must review this form thoroughly to assess their ability to meet all stipulated requirements.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit D - FY26 Construction Specifications - Production Offices," serves as a detailed set of construction and security specifications for production offices. It outlines general standards (GS) and specific requirements for various aspects of construction, including:

• General Guidance: Emphasizes adherence to specified standards and prior approval for any deviations.
• Prohibited Components: Lists specific telecommunications and security equipment from certain Chinese entities that are prohibited by law.
• Drawings, Plans, and Permits: Details the Lessor's responsibilities for permits, drawings, and obtaining a Certificate of Occupancy, with COE review and approval required for AE drawings.
• Codes and Standards: Mandates compliance with all Federal, State, and local construction standards and building codes.
• Energy Efficiency: Requires the use of Energy Star labeled components and natural resource conserving products.
• Mechanical Systems: Specifies requirements for plumbing, electrical, and HVAC systems, including ventilation, temperature control, and system commissioning.
• Architectural Finishes: Outlines standards for ceilings, walls, paint, flooring, windows, and doors.
• Security Applications: Details requirements for Video Intercom Entry Control (EC) and CCTV/NVR systems, including specific hardware, installation, and training.
• Signage: Specifies requirements for exterior and interior signage, including brand identity and military service specific graphics.
• Military Service Specific Standards: Includes detailed specifications for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard recruiting facilities.

This document is critical for bidders as it defines the comprehensive technical and construction requirements for the production offices. It details all materials, finishes, systems, and security measures that must be incorporated into the build-out. Understanding these specifications is essential for accurate bidding, proposal development, and successful project execution. Bidders must pay close attention to the specific requirements for each military branch, as well as the general standards and prohibitions.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675_000__00. It serves to certify the authority of partners to bind the partnership in lease agreements.

• The form requires the "General Partner" (Partner X) to certify their identity and authority.
• It also requires certification that another partner (Partner Y), who signed the lease, is also a General Partner with the authority to bind the Partnership.
• Fields for DATE and SEAL are included for execution.

Bidders may need to complete and submit this form if they are part of a partnership entering into a lease agreement related to this opportunity. It confirms the legal standing and authorization of the partners involved.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the signatory is the owner of the property and that their agent is legally authorized to sign leases and bind the owner to the terms and conditions of a lease agreement with the Government. It also authorizes the agent to handle matters related to the lease, including collections and maintenance.

• Certification of property ownership.
• Authorization for an agent to act on behalf of the owner.
• Specific powers granted to the agent, including signing leases, collecting payments, and managing maintenance.
• Fields for owner's signature, printed name, and title.

This form is likely required for property owners or their authorized agents who are bidding on opportunities involving the lease of property to the Government. Bidders will need to ensure this document is properly completed and submitted if they are acting as an agent or if the property owner is not directly signing the lease documents.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit C - General Clauses," outlines the standard contractual terms and conditions that will apply to the acquisition of leasehold interests in real property. It serves as a foundational document for any resulting lease agreement, detailing the rights, responsibilities, and obligations of both the Lessor and the Government.

The document is organized into categories of clauses, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by Lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages.
• Cybersecurity: Security requirements, personal identity verification, basic safeguarding of covered contractor information systems, and prohibitions related to specific entities and technologies.
• Other: Incorporation by reference of representations and certifications, and clauses incorporated by reference.

Potential bidders must carefully review these general clauses to understand the full scope of contractual obligations and requirements. This document is critical for assessing the feasibility and terms of participation in the opportunity, as it defines the legal framework of the lease agreement. It impacts how the property must be maintained, how payments will be processed, dispute resolution, and various compliance requirements. Understanding these clauses is essential for accurate proposal development and for ensuring compliance throughout the contract lifecycle.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Corporate/LLC Certificate related to Lease No. DACA675-00-00. It serves to certify that the signatory is a Secretary/Principle of the corporation or LLC named as the Lessor in an attached lease, and that they have the authority to sign on behalf of the corporation/LLC.

• Fields for the signatory's name and title.
• A field for the name of the person who signed the lease.
• A statement confirming the signatory's authority and scope of powers.
• A date field for the certificate.
• A space for the Corporate Seal.

Bidders may need to complete or review this form as part of the leasing or contracting process to verify the legal authority of the lessor to enter into the agreement.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" for the Recruiting Facilities Program. It is a mandatory form that bidders must complete in its entirety. Failure to do so may result in the rejection of the bid proposal by USACE.

• The worksheet categorizes construction specifications into sections such as HVAC/Mechanical, Plumbing, Electrical, Communications, Safety & Fire Equipment, Architectural Finishes-Fixtures-Supplies, Carpet, Signage, Security Systems, and Permits Fees.
• Each category includes specific line items (e.g., "Water Fountain," "Interior Lighting," "Cameras").
• Bidders are required to fill in the "Quantity," "$ - Each," and "Sub-Total" for each item. The "Comments" section is also available.
• The document includes "IMPORTANT NOTES" emphasizing that all information must align with construction specifications provided by the USACE Representative and that the entire worksheet must be filled out.
• A "BID PROPOSAL - GRAND TOTAL" is calculated at the end.

This worksheet is critical for bidders to provide detailed pricing for all specified construction components. It serves as a primary tool for the government to evaluate bid proposals and ensure comprehensive pricing for the required construction specifications. Bidders must carefully review and accurately complete all sections to ensure compliance and avoid rejection.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the minimum acceptable standards for janitorial services for U.S. Army Corps of Engineers leased spaces.

• The contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation, and other items necessary for janitorial services in designated spaces, including offices, restrooms, common areas, and entranceways.

• Services include trash removal, vacuuming, hard surface cleaning, high-touch surface cleaning, restroom cleaning, miscellaneous cleaning, dusting, and clean glass surfaces.

• Periodic cleaning includes carpet cleaning/shampooing, high dusting, cleaning light fixtures, exterior and interior glass cleaning, HVAC return/diffuser/grille cleaning, trash receptacle washing, and de-scaling toilets/urinals.

• Other services include re-lamping and HVAC filter replacement.

• A Quality Control Program (QCP) must be established and maintained.

• Janitorial Service Checklists are to be used and signed by both the contractor and the Military Service Representative (MSR).

• Performance will be evaluated based on industry standards and the "Institute of Inspection, Cleaning and Restoration Certification (IICRC)".

• Payment deductions may occur for unsatisfactory performance.

• Emergency cleaning response time is within a half day.

• Services are to be performed during the Government's regular working hours (8:00 a.m. to 4:00 p.m., Monday-Friday), unless otherwise specified (e.g., carpet cleaning).

• Specific frequencies for services are detailed (e.g., daily, weekly, monthly, quarterly, annually).

• Use of environmentally friendly products and disinfectants (minimum 70% alcohol solutions or EPA-registered products) is required.

• Contractors and personnel must have appropriate identification and undergo background checks.

• Government-furnished facilities and equipment are NOT provided; the contractor must supply these.

• Wet floor caution signs must be used when necessary.

• LED lamps and tubes must be compatible with existing ballast hardware.

• HVAC filters must be MERV 8 or higher.

Form / Attachment / Pricing Sheet

This document, Exhibit "G", contains Representations and Certifications that potential bidders must complete and submit as part of their offer. It requires information regarding ownership, taxpayer identification, and small business program representations.

• Ownership: Lessor certifies legal ownership and right to lease the property.
• Taxpayer Identification: Requires the Offeror's Taxpayer Identification Number (TIN) and type of organization (e.g., corporate entity, partnership, sole proprietorship).
• Small Business Program Representations: Requires bidders to represent their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, and/or HUBZone small business. It also specifies NAICS codes and size standards relevant to the acquisition.
• System Award Management (SAM) Registration: Emphasizes the requirement for prospective awardees to be registered in the SAM database prior to award, during performance, and through final payment. It outlines the process for obtaining a DUNS number and the information required for SAM registration.

Bidders must carefully review and accurately complete all sections of this exhibit to ensure compliance with solicitation requirements. Failure to provide accurate information or to be registered in SAM may impact eligibility for award or result in payment reductions. Specific attention should be paid to the small business representations, as they may affect set-aside status or evaluation.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses related to leased government property. This information is crucial for the General Services Administration (GSA) in determining fair market rental values.

Section I - Estimated Annual Cost of Services and Utilities:

• Covers costs for Cleaning, Heating, Electrical, Plumbing, Air Conditioning, Elevators, and Miscellaneous services.
• Requires breakdown of costs for the entire building and the government-leased area.
• Includes line items for salaries, supplies, contract services, fuel, and system maintenance and repair.

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Covers Real Estate Taxes, Insurance, Building Maintenance and Reserves for Replacement, Lease Commission, and Management.

Lessor's Certification:

• Requires the lessor to certify that the entered amounts are their best estimate of annual costs.

Potential bidders (lessors) must accurately complete this form to provide the government with detailed cost information. This data directly influences the negotiation of lease terms and rental rates. Failure to provide complete and accurate cost information may impact the evaluation of proposals or the final lease agreement.