DACA675260004900 - United States Army Corps of Engineers (USACE) seeks to lease approximately 2,536 gross square feet of retail space in Vancouver, WA for an Armed Forces Career Center (Military Recruiting Office)

Form / Attachment / Pricing Sheet

This document, Exhibit "G" - Representations and Certifications, requires the Offeror (Lessor) to provide specific information and certifications related to their ownership, taxpayer identification, and small business status. This information is crucial for the Government to verify eligibility and compliance with various regulations before awarding a contract.

• Ownership: Lessor must certify they are the rightful owner of the property and have the legal right to lease it.
• Taxpayer Identification: Requires the Offeror's Taxpayer Identification Number (TIN) and type of organization (e.g., corporate entity, partnership, sole proprietorship).
• Small Business Representations: The Offeror must represent their status as a small business, and if applicable, as a small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business. Specific size standards and employee counts are referenced.
• Previous Contracts and Compliance: Inquiries about participation in previous contracts subject to Equal Opportunity clauses and the filing of compliance reports.
• Affirmative Action Compliance: Confirmation of the development and availability of affirmative action programs.
• System Award Management (SAM) Database Registration: Requires the Offeror to be registered in the SAM database and to provide their DUNS or DUNS+4 number. Information on how to obtain a DUNS number and the required details for registration is included.

This document is essential for any potential bidder (Lessor) responding to a government opportunity. It outlines the mandatory representations and certifications that must be accurately completed and submitted as part of the proposal. Failure to provide accurate information or to be registered in the SAM database may result in disqualification or impact contract award and payment.

Form / Attachment / Pricing Sheet

This document provides a map and textual description of a "Delineated Area" relevant to the opportunity. It defines the geographical boundaries of the area of interest.

• A map visually illustrating the delineated area, highlighted in red.
• Textual descriptions defining the boundaries of the area by cardinal directions (North, East, South, West).
• These descriptions reference specific roads, railways, and intersections to precisely define the area.

This document is crucial for bidders to understand the geographical scope of the opportunity. It clarifies the specific region or location where services may be required or where the opportunity is situated. Bidders should review this to determine if their capabilities align with the specified geographic area.

Form / Attachment / Pricing Sheet

This document, "Rental Proposal Worksheet" (USACE RECRUITING FORM 1364), is a form used by potential offerors to submit proposals for leasing property to the United States Army Corps of Engineers, Seattle District. It collects detailed financial and property information required for evaluating lease offers.

• Property Details: Building Name, Address, Date Constructed, Year and Type of Last Major Renovation, Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space (with an option to indicate if a floor/building plan is attached).
• Cost Breakdown: Fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. A total cost field is also included.
• Owner/Agent Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent details (if applicable).
• Authorization: Signature, Printed Name, Title, and Date of the Owner or Authorized Agent.
• Remarks: A section for any additional remarks or conditions.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and notes regarding parking spaces, evidence of ownership, SAM registration, and acceptance of U.S. Government Lease and General Clauses.

Bidders must complete this worksheet accurately to provide all necessary financial and property details for their lease proposal. It directly impacts the evaluation of their offer and serves as the primary document for detailing the proposed rental costs and terms. Note 2 emphasizes the requirement for SAM registration, which bidders must address.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide detailed cost breakdowns for various construction and renovation components. Bidders must use this worksheet in conjunction with the construction specifications appendix provided by the USACE Representative.

• Mandatory Completion: The worksheet must be filled out in its entirety. Failure to do so may result in the rejection of the overall offer.
• Comprehensive Breakdown: It includes categories such as HVAC/Mechanical, Plumbing, Electrical, Communications, Safety & Fire Equipment, Architectural Finishes (including specific paint and carpet types for different military branches), Signage (interior and exterior), and Security Systems (Video Intercom, CCTV).
• Costing Fields: For each item, bidders are expected to provide Quantity, Cost per Each, and Sub-Total.
• Additional Costs: Includes sections for Permits & Fees, Architectural/Design Costs, Overhead and Profit, Insurance, Tax, and Lessor Management.
• Grand Total: A final "BID PROPOSAL - GRAND TOTAL" is to be calculated.
• POC Information: Fields are provided for Offeror POC Name, Company Name, Address, Phone, Email, Date, and Signature.

This worksheet is critical for bidders to accurately price their proposals according to the specified construction requirements. It ensures a standardized format for cost submission, allowing for direct comparison of bids and verification against the construction specifications. Completing this form accurately and thoroughly is essential for a compliant and competitive offer.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675_000__00. It serves to certify the authority of a General Partner to bind the Partnership.

• The certificate requires the General Partner (Partner X) to certify their identity and role.
• It also requires certification that another partner (Partner Y), who signed the lease, is also a General Partner with the authority to bind the Partnership.
• Fields for Date, Partner X's signature, and Seal are included.

Bidders may need to complete and submit this form if they are operating as a partnership and are the Lessor in the attached lease. It confirms the legal authority of the signatories to enter into the lease agreement on behalf of the partnership.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the minimum acceptable standards for janitorial services for U.S. Army Corps of Engineers leased spaces.

• Provides comprehensive janitorial services including management, supervision, personnel, equipment, tools, materials, supplies, and transportation.

• Services cover all designated spaces such as halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas, and storage rooms.

• Frequency: Services are detailed by frequency (e.g., daily, weekly, monthly, quarterly, semi-annual, annual) and specific tasks.

• Basic Services: Includes floor maintenance (sweeping, mopping, buffing), vacuuming, trash removal, drinking fountain cleaning, spot cleaning windows, and high-touch surface cleaning.

• Restroom Services: Comprehensive cleaning and disinfection of all restroom surfaces, fixtures, and restocking of supplies.

• Periodic Cleaning: Includes high dusting, cleaning light fixtures, exterior and interior glass cleaning, HVAC return/diffuser cleaning, trash receptacle washing, and de-scaling toilet bowls/urinals.

• Other Services: Re-lamping (interior lights), HVAC filter replacement (quarterly, MERV 8 or higher), and wet floor caution signs.

• Contractor Furnished Items: Contractor must provide all equipment, tools, materials, supplies, vehicles, and services. Government will NOT provide facilities or equipment.

• Quality Control: Contractor must establish and maintain a Quality Control Program (QCP) with inspection systems, record-keeping, deficiency identification, and corrective action procedures.

• Performance Evaluation: Regular meetings with the Military Service Representative (MSR) or Real Estate POC to resolve issues.

• Identification: All personnel must have a valid, government-issued photo ID and undergo background checks.

• Environmental Considerations: Use of environmentally friendly products and 100% recycled trash can liners is required. Alcohol solutions of at least 70% alcohol or EPA-registered disinfectants are specified for disinfection.

• Services are to be performed within Government's regular working hours (8:00 a.m. - 4:00 p.m., Monday-Friday), unless otherwise scheduled (e.g., carpet cleaning).

• Specific locations are not detailed in this document but are implied to be U.S. Army Corps of Engineers leased spaces.

• No Keys/Codes: Contractors will not be provided with keys, passwords, PINs, or entry codes.

• MSR Presence: MSR must be physically present and visible during cleaning appointments.

• No-Shows: Procedures and potential deductions for no-shows by either party are outlined.

• Emergency Cleaning: Contractor must respond within a half day for emergency cleaning needs.

• Carpet Cleaning: Specific requirements for professional carpet cleaning (twice per year) including certifications and methods.

• Background Checks: Required for all personnel working at government facilities.

• Payment Deductions: Potential deductions for unsatisfactory performance or no-shows.

• Definitions: Key terms are defined, including Contractor, Real Estate POC, MSR, COR, Clean, Disinfect, Facility, and Frequency of Service.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement and Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the individual signing a lease or supplemental agreement on behalf of the Lessor/owner has the proper authority granted by a Property Management Agreement.

• Fields for the owner(s) to certify their ownership of the property.
• Fields to identify the property location.
• Fields to confirm the agent's authority to sign leases and bind the owner.
• Provisions for the agent to act on behalf of the owner regarding lease terms, amendments, collection of moneys, maintenance, and release of obligations.
• Signature blocks for the owner, printed name, and title.

Bidders may need to ensure that any property owner or their authorized agent has provided this authorization if they are submitting a proposal for a lease opportunity. This form confirms the legitimacy of the signatory for lease agreements.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. The information is used by the General Services Administration (GSA) to determine fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities: This section requires the lessor to estimate annual costs for various services and utilities furnished as part of the rental consideration. Categories include:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Special Equipment Power, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security/Workman's Comp Insurance, Lawn/Landscaping, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges: This section requires the lessor to estimate annual costs related to ownership, including:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify the accuracy of the estimated costs and provide signature, typed name, and date.

Bidders responding to a Request for Lease Proposals (RLP) or a solicitation that requires this form must accurately complete and submit this statement. It provides the government with detailed cost breakdowns that influence the negotiation of rental rates and terms. Understanding these cost categories is crucial for preparing a competitive and accurate proposal that reflects the true cost of providing the leased space and associated services.

Form / Attachment / Pricing Sheet

This document, Exhibit C, contains the General Clauses for an acquisition of leasehold interests in real property. It outlines the terms and conditions that govern the lease agreement between the Government and the Lessor.

• Subletting and Assignment: Governs the Government's ability to sublet or assign the lease, requiring Lessor's consent.
• Successors Bound: States that the lease binds parties, their heirs, executors, administrators, successors, and assigns.
• Subordination, Non-Disturbance and Attornment: Addresses the relationship between the lease and any existing or future mortgages or deeds of trust, ensuring the Government's rights are protected.
• Statement of Lease: Outlines the process for the Contracting Officer to provide a statement regarding the lease's status.
• Substitution of Tenant Agency: Allows the Government to substitute agencies occupying the leased space.
• No Waiver: Clarifies that failure to enforce a provision does not constitute a waiver.
• Integrated Agreement: Establishes the lease as the entire agreement, superseding prior communications.
• Mutuality of Obligation: Defines the interdependence of Lessor and Government obligations, including the Government's right to set off claims.
• Delivery and Condition: Specifies requirements for delivering the space ready for occupancy.
• Default by Lessor: Details conditions constituting Lessor default and the Government's remedies.
• Progressive Occupancy: Grants the Government the right to occupy the space in partial increments.
• Maintenance of the Property: Outlines the Lessor's responsibility for maintaining the property.
• Fire and Casualty Damage: Addresses lease termination or repair obligations in case of damage or destruction.
• Compliance with Applicable Law: Requires Lessor to comply with all applicable laws.
• Acceptance of Space and Certificate of Occupancy: Details the process for Government acceptance of the space and requirements for a Certificate of Occupancy.
• System for Award Management Maintenance: Incorporated by reference.
• Prompt Payment: Outlines payment terms and conditions for the Government.
• Assignment of Claims: Addresses the Contractor's ability to assign rights to payments.
• Payment: Details how square footage is confirmed and rental rates are adjusted.
• Covenant Against Contingent Fees: Prohibits contingent fees for obtaining the contract.
• Anti-Kickback Procedures: Incorporated by reference.
• Drug-Free Workplace: Incorporated by reference.
• Price Adjustment for Illegal or Improper Activity: Addresses potential price adjustments due to violations.
• Price Reduction for Defective Cost or Pricing Data: Incorporated by reference.
• Proposals for Adjustment: Governs proposals for adjustments to the lease.
• Changes: Allows the RECO to direct changes to tenant improvements, security, or services.
• Examination of Records by USACE: Incorporated by reference.
• Audit and Records—Negotiation: Incorporated by reference.
• Disputes: Incorporated by reference.
• Equal Opportunity Clauses: Includes clauses for Equal Opportunity for Veterans, Workers with Disabilities, and general Equal Opportunity.
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment: Addresses restrictions on using certain equipment and services.

This document is critical for any bidder responding to an opportunity involving leasehold interests in real property. It establishes the fundamental legal and operational framework of the lease, including Lessor responsibilities, Government rights, payment terms, default conditions, and compliance requirements. Bidders must understand these clauses to accurately assess their ability to meet the Government's needs and to prepare a compliant proposal. Key areas for bidders to note include maintenance obligations, default provisions, payment schedules, and any specific requirements related to space delivery, occupancy, and compliance with laws and regulations.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for Corporate/LLC entities related to Lease No. DACA675_00___00. It serves to certify that the signatory is a Secretary/Principal of the corporation or LLC and is authorized to sign the attached lease on behalf of the entity, and that the action is within the scope of the entity's granted powers.

• Fields for the signatory's name, title, and the name of the person signing the lease.
• A section for the date.
• A space for the corporate seal.

Bidders may need to complete and submit this form as part of their proposal or as a required attachment to demonstrate their corporate or LLC's authorization to enter into the lease agreement associated with this opportunity.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the Government.

• Lease Identification: U.S. Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor and the Government (acting by and through the U.S. Army Corps of Engineers).
• Premises Description: Includes placeholders for the Lessor's legal name, address, and the specific property address.
• Lease Term: Specifies the beginning date and duration (e.g., Five (5) Years), with a clause regarding government obligation contingent on annually appropriated funds.
• Rent and Consideration: Details the annual rent amount and monthly rate, payment via electronic funds transfer (EFT), and Lessor's obligations.
• Lessor's Obligations: Covers provision of utilities, maintenance of the property and systems (HVAC, fire safety, etc.), janitorial services, snow removal, and landscaping.
• Construction Specifications/Alterations: Outlines requirements for work performance, existing materials, wood products, adhesives, sealants, and the Lessor's responsibility for design and construction.
• General Terms and Standards: Includes definitions, authorized representatives, fire and casualty damage clauses, default provisions, and compliance with applicable laws.
• Disputes and Restoration: Addresses procedures for resolving disputes and restoration requirements.

This document is crucial for potential Lessors (property owners) who are considering leasing property to the U.S. Army Corps of Engineers. It details the specific requirements, obligations, and terms that a Lessor must adhere to, including construction standards, maintenance responsibilities, and legal clauses. Bidders must review this form to understand the full scope of the government's requirements for leased space.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Construction Specifications 25.pdf", outlines the General Standards (GS) for construction and security specifications for military recruiting facilities. It details requirements for drawings, permits, mechanical, electrical, plumbing, architectural finishes, security applications, and signage.

• General Guidance: Emphasizes compliance with specific military service standards and requires prior approval for any deviations.
• Drawings, Plans, and Permits: Lessor is responsible for all permits, drawings, and obtaining a Certificate of Occupancy. Conceptual drawings are provided for design and bid purposes.
• Mechanical, Electrical, Plumbing: Detailed specifications for HVAC systems, plumbing fixtures, electrical distribution, and communication/security wiring.
• Architectural Finishes: Requirements for drywall, painting, ceilings, walls, flooring, windows, doors, and hardware.
• Security Applications: Mandates Video Intercom Entry Control (EC) and CCTV/NVR systems, with specific prohibitions on certain equipment sources due to N.D.A.A. law.
• Signage: Requirements for exterior and interior signage, including specific designs and materials for each military branch.

This document is crucial for bidders as it defines the technical specifications and standards for the construction and outfitting of military recruiting facilities. It details the scope of work, materials, and quality requirements that must be met. Understanding these specifications is essential for accurate bidding, proposal development, and successful project execution.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for a fully-serviced lease in Vancouver, Washington. The government is seeking approximately 2,536 Gross Square Feet with a minimum of 1,800 Net Square Feet of space.

• Space Size: Approximately 2,536 Gross Square Feet, minimum 1,800 Net Square Feet.

• Lease Term: Up to five (5) years with termination rights.

• Access: 24-hour unrestricted access to leased space.

• Infrastructure: Availability of DSL, T1, or satellite dish.

• Exits: Direct access to a secondary exterior exit door from the leased space, or a common area exterior exit door if shared. An exterior exit door can be installed prior to occupancy.

• Parking: 24-hour lighted parking for seven (7) Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Delineated Area: Specific boundaries in Vancouver, Washington are defined.

• Environmental: Space should have no known hazardous conditions. Offerors must provide environmental due diligence, including a Phase I Environmental Site Assessment (ESA). Compliance with NEPA is required.

• Asbestos: Space should be free of asbestos-containing materials (ACM) or ACM must be in a stable, solid matrix. If ACM is present, an asbestos-related management plan is required.

• Historic Preservation: Consideration for National Historic Preservation Act requirements.

• Contract Type: Fully serviced, turnkey lease. Rent covers all Lessor costs, including operating costs, real estate taxes, and insurance.

• Estimated Value: Not explicitly stated, but the lease must score as an operating lease under OMB Circular A-11.

• Offer Due Date: February 01, 2026, by 11:59 p.m. PST.

• Submission Method: Proposals must be submitted via email to cenwsre-rfp@usace.army.mil as a PDF attachment.

• Evaluation Criteria: Award will be made to the responsible Offeror whose proposal is most advantageous, considering Price and Technical Factors (Location, Neighborhood, Ease of Access, Parking, Appearance, Compatibility of Businesses, Signage, Floor Plan/Layout, Secondary Egress, High-Speed Internet). Technical factors are approximately equal in importance to Price.

• Offerors must meet accessibility requirements.

• Offerors must meet fire protection and life safety requirements (egress, sprinkler system, fire alarm).

• Offers must not be located within a 100-year floodplain unless no practicable alternative exists.

• The RLP includes a Lease form (USACE Recruiting Lease Form L100) and a Proposal to Lease Space form (USACE Recruiting Form 1364).

• Offerors should review the Lease form and General Clauses. The terms of the Lease shall be binding upon the Lessor without regard to any statements in the RLP.

• Government point of contact: Tyrrell Tucker, (206) 666-0294, TYRRRELL.C.TUCKER@usace.army.mil.