DACA675260009100-United States Army Corps of Engineers (USACE) seeks to lease approximately 5,188.75 gross square feet of retail space in Silverdale, WA for an Armed Forces Career Center (Military Recruiting Office)

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for approximately 5,188.75 Gross Square Feet (GSF) and a minimum of 3,664 Net Square Feet (NSF) of fully-serviced, turnkey lease space in Silverdale, WA. The government is seeking a lease for up to five (5) years with termination rights.

• Space Size: Approximately 5,188.75 GSF / 3,664 NSF.

• Lease Term: Up to five (5) years with termination rights.

• Access: 24-hour unrestricted access.

• Infrastructure: Availability of all communications infrastructure (DSL, T1, satellite dish).

• Exits: Direct access to a secondary exterior exit door, or installation of one prior to occupancy.

• Parking: 24-hour lighted parking for FOURTEEN (14) Government vehicles and adequate parking for privately owned vehicles.

• Delineated Area: Bounded by WA HWY @ Scandia (North), Fairground Rd @ Meadowdale (South), Dyes Inlet shoreline (East), and WA HWY 3 & NW Newberry RD (West).

• Environmental: Space must have no known hazardous conditions. Offerors must provide Phase I Environmental Site Assessment (ESA) and comply with NEPA requirements.

• Accessibility: Space must meet accessibility requirements or include plans for improvements.

• Fire Protection: Building must meet requirements for means of egress, automatic fire sprinkler system, and fire alarm system.

• Flood Plains: Property must not be located within a 100-year floodplain unless no practicable alternative exists.

• Asbestos: Space should be free of asbestos-containing materials (ACM) or ACM must be in a stable, solid matrix. An asbestos-related management plan may be required.

• Historic Preservation: Offerors must allow access for studies related to Section 106 of the National Historic Preservation Act.

• Contract Type: Fully serviced, turnkey lease. Rent covers all Lessor costs, including operating costs, real estate taxes, and insurance.

• Build-Out: Lessor is required to design and build alterations based on provided specifications. Government approval of architectural plans is required before build-out.

• Submission Deadline: Offers must be received no later than 11:59 p.m. PST on March 31, 2026.

• Submission Method: Proposals must be submitted via email to cenwsre-rfp@usace.army.mil as a PDF attachment.

• Evaluation: Award will be made to the responsible Offeror whose proposal represents the best value, considering PRICE and TECHNICAL FACTORS. Technical factors are approximately equal in importance to Price.

• Award Factors: Price (rental consideration, construction costs), Location within Delineated Area, Neighborhood, Ease of Access, Location within Building, Parking Availability, Overall Appearance of Building, Compatibility of Adjacent Businesses, Potential for Signs, Floor Plan/Layout, Secondary Egress, and High-Speed Internet.

• No specific set-aside is mentioned.

• The RLP includes several exhibits: Rental Proposal Worksheet (Exhibit A), Sample Lease (Exhibit B), General Clauses (Exhibit C), and Construction and Security Specifications (Exhibit D).

• Offerors must acknowledge receipt of any amendments.

• The Government may reject any or all offers.

• Government Point of Contact: Jessica Butko, (206) 920-9874, Jessica.L.butko@usace.army.mil.

Form / Attachment / Pricing Sheet

This document is the "Rental Proposal Worksheet" (USACE RECRUITING FORM 1364) used by the United States Army Corps of Engineers, Seattle District. It is designed for potential lessors to provide detailed cost information for property rental proposals.

• Building Information: Name, Address, Date Constructed, Year and Type of Last Major Renovation.
• Space Details: Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space (with an option to indicate if a floor/building plan is attached).
• Cost Breakdown: Fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. Each cost item has a space for the dollar amount ($).
• Total Cost: A field for the total proposed rental cost.
• Owner/Agent Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent contact details (if applicable).
• Authorization: Signature, Printed Name, Title, and Date of the Owner or Authorized Agent.
• Remarks: A section for any additional remarks or conditions.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and requirements for overnight government parking spaces.

Bidders (potential lessors) must complete this worksheet to submit a rental proposal. It outlines the specific financial and property details required by the Government. Key notes emphasize the need for evidence of ownership, SAM registration, and acceptance of the U.S. Government Lease and General Clauses.

Form / Attachment / Pricing Sheet

This document is a sample U.S. Government Lease Form (USACE RECRUITING LEASE FORM L100) used for leasing property to the government. It outlines the terms and conditions of a lease agreement between a Lessor and the Government.

• Lease Identification: Includes fields for U.S. Government Lease Number, Prior Lease Number, and SAM UEID.
• Parties: Defines the Lessor and the Government (acting by and through the U.S. Army Corps of Engineers).
• Premises Description: Specifies the leased property, including rentable square feet, address, and appurtenant rights (parking, antennas, etc.).
• Lease Term: Outlines the beginning date and duration of the lease, with provisions for government funding contingency.
• Rent and Consideration: Details the annual and monthly rent, payment method (EFT), and Lessor's obligations.
• Lessor's Responsibilities: Covers maintenance, utilities, HVAC, fire safety, security, janitorial services, and more.
• Government's Rights: Includes rights for access, alterations, and termination.
• Specifications: References attached exhibits for detailed specifications on construction, security, janitorial services, and floor plans.
• Legal Clauses: Addresses general terms, conditions, disputes, default, and insurance.

This document is crucial for potential lessors who are considering offering property for lease to the U.S. Army Corps of Engineers. It details the specific requirements, obligations, and terms that a lessor must adhere to. Bidders should review this form to understand the scope of work, performance standards, and legal framework of a government lease agreement.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the government's minimum acceptable standards for janitorial services for leased spaces, aiming to maintain a clean and sanitary environment.

• Provides comprehensive janitorial services including trash removal, vacuuming, hard surface cleaning, high-touch surface disinfection, restroom cleaning and stocking, miscellaneous cleaning, dusting, and exterior/interior glass cleaning.

• Specific tasks include emptying trash receptacles, vacuuming carpets and floors, damp mopping hard surfaces, disinfecting high-touch surfaces, cleaning and disinfecting restrooms, spot cleaning glass, and dusting various surfaces.

• Periodic services include high dusting/cleaning, cleaning light fixtures, exterior and interior glass cleaning, HVAC return/diffuser/grille cleaning, washing trash receptacles, and de-scaling toilet bowls and urinals.

• Other services include re-lamping (replacing light bulbs, ballasts, starters) and HVAC filter replacement (quarterly, using MERV 8 or higher filters).

• Services are to be performed according to a specified schedule (e.g., 2x or 3x weekly, monthly, quarterly, annually).

• Quality Control Program (QCP) required, including inspection systems, record-keeping of inspections and deficiencies, and corrective action procedures.

• Performance will be evaluated based on schedule adherence, quality of work, and customer satisfaction.

• Specific standards for cleanliness are detailed, such as surfaces being free of dirt, dust, spots, streaks, smudges, etc.

• Use of environmentally friendly products and disinfectants with at least 70% alcohol is mandated.

• Services apply to all designated spaces within U.S. Army Corps of Engineers leased spaces, including halls, restrooms, offices, work areas, entranceways, lobbies, common areas, and storage rooms.

• Specific frequencies for services are outlined (e.g., twice weekly, monthly, quarterly, annually).

• Contractor must provide all necessary labor, transportation, tools, materials, equipment, and supplies.

• No keys, passwords, or entry codes to Government facilities will be provided to the contractor.

• Military Service Representatives (MSRs) will be present during cleaning and must unlock doors.

• Contractor personnel must have appropriate identification and undergo background checks.

• Staff must be able to read, write, speak, and understand English.

• Contractor must adhere to a Quality Assurance Surveillance Plan (QASP).

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the individual signing a lease or supplemental agreement on behalf of the Lessor/owner has the proper authority granted by a Property Management Agreement.

• Fields for the owner(s) to certify their identity.
• Fields to identify the property location.
• Fields to certify that an agent is legally authorized to sign leases and bind the owner.
• Fields for the agent to be empowered to act on behalf of the owner regarding lease terms, collection of moneys, maintenance, and release of obligations.
• Signature blocks for the owner's signature, printed name, and title.

This form is likely required for property owners or their authorized agents who are submitting proposals for leasing property to the Government. Bidders will need to ensure this document is properly completed and submitted if they are acting as an agent or if the property owner is not directly signing the lease agreement.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - General Clauses," outlines the standard contractual terms and conditions that will be incorporated into a lease agreement for real property. It serves as a comprehensive list of clauses that govern the relationship between the Lessor and the Government.

The document is organized into categories such as General, Performance, Payment, and Standards of Conduct. It lists specific clause numbers (e.g., GSAR 552.270-4, FAR 52.204-13) and their corresponding titles, providing a detailed breakdown of the legal and operational requirements for both parties. Key clauses cover definitions, subletting, subordination, default by lessor, inspection rights, alterations, payment terms, and compliance with laws.

Bidders should carefully review these general clauses to understand the fundamental terms and conditions that will apply to any lease agreement. This exhibit is critical for assessing the full scope of obligations, rights, and responsibilities associated with the opportunity. It details aspects such as property maintenance, payment schedules, default remedies, and compliance requirements, all of which can impact a bidder's decision to pursue the opportunity and their ability to successfully perform if awarded.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Construction Specifications 25.pdf", contains detailed construction specifications for military recruiting facilities. It outlines general standards and specific requirements for various aspects of construction, including:

• General Guidance: Requirements for drawings, plans, permits, and coordination with the Corps of Engineers (COE).

• Prohibited Products: Mandates compliance with the 2019 NDAA law, prohibiting specific Chinese telecommunications equipment.

• Mechanical, Electrical, and Plumbing (MEP): Detailed specifications for HVAC systems, plumbing, electrical distribution, and lighting.

• Architectural Finishes: Requirements for drywall, painting, ceilings, walls, flooring, windows, and doors.

• Security Applications: Specifications for Video Intercom Entry Control (EC) and Closed Circuit Television (CCTV) systems.

• Military Service Specific Standards: Attachments detailing specific requirements for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard (ANG), and Army National Guard (ARNG).

• Detailed Specifications: Covers a wide range of construction elements from general guidance to specific finishes and systems.

• Military Service Attachments: Provides tailored requirements for each branch of service.

• Diagrams and Schedules: Includes diagrams for communications, security systems, and paint schedules.

• Compliance Requirements: Emphasizes adherence to codes, standards, and specific laws (e.g., 2019 NDAA).

This document is crucial for any bidder involved in the construction or renovation of military recruiting facilities. It defines the technical, material, and compliance requirements for the project. Bidders must thoroughly review these specifications to understand the scope of work, material selections, installation methods, and any specific military branch requirements to accurately prepare their bids and ensure compliance during project execution.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide cost breakdowns for various construction and finishing components. Bidders are instructed that all information supplied on this worksheet MUST include all appropriate requirements from the construction specifications Appendix provided by the USACE Representative and the worksheet MUST be filled out in its entirety to avoid offer rejection.

The worksheet categorizes costs into the following main sections:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restrooms, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior and Exterior, Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items (Overhead and Profit, Insurance, Tax, Lessor Management)

Each category includes columns for Quantity, Price Each, and Sub-Total. A "BID PROPOSAL - GRAND TOTAL" is also present.

This worksheet is critical for bidders to accurately price their proposals according to the specified construction requirements. Failure to complete it thoroughly and in accordance with the referenced construction specifications Appendix may lead to the rejection of their offer. It requires bidders to detail costs for a wide range of construction and finishing elements, tailored to different branches of the military and specific facility needs.

Form / Attachment / Pricing Sheet

This document, Exhibit "G" - Representations and Certifications, is a required form for potential bidders to complete and submit as part of their offer. It collects essential business and ownership information necessary for the Government to assess eligibility and compliance.

• Ownership: Lessor certifies legal ownership and right to lease the property.
• Taxpayer Identification: Requires Offeror's Taxpayer Identification Number (TIN) and type of organization (sole proprietorship, corporate entity, etc.).
• Small Business Representations: Requires Offerors to represent their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, and/or HUBZone small business. Specific definitions and criteria for each category are provided.
• Previous Contracts and Compliance Reports: Inquiries about participation in previous contracts with Equal Opportunity clauses and filing of compliance reports.
• Affirmative Action Compliance: Requires representation of having developed and filed affirmative action programs.
• System Award Management (SAM) Database Registration: Mandates that prospective awardees must be registered in the SAM database and provide their DUNS or DUNS+4 number. Instructions for obtaining a DUNS number and information required for registration are included.

Completion of this form is mandatory for all bidders. It directly impacts eligibility for certain contract types and set-asides. Bidders must accurately represent their business status and ensure they are registered in the SAM database. Failure to comply may result in disqualification or impact contract award and payment.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. This information helps the government determine fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitorial, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance)
• Electrical (Utilities, Bulb Replacement, Power for Equipment, System Maintenance)
• Plumbing (Water, Supplies, System Maintenance)
• Air Conditioning (Utilities, System Maintenance)
• Elevators (Salaries, System Maintenance)
• Miscellaneous (Building Engineer/Manager, Security, Social Security/Workman's Comp, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

Bidders responding to a solicitation that requires this form must accurately complete it to provide the government with a clear understanding of the lessor's costs associated with providing the leased space. This data directly influences the rental rate determination and is crucial for proposal preparation and evaluation.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675_000__00. It serves to certify the authority of a General Partner to act on behalf of the partnership.

• The form requires the signatory (Partner X) to certify their identity as a General Partner in the partnership named as Lessor in an attached lease.
• It also requires certification that another partner (Partner Y), who signed the lease, is also a General Partner with the authority to bind the partnership.
• Fields are provided for the date, the name of Partner X, and a space for the seal.

Bidders may need to complete and submit this form as part of their proposal or contract execution, particularly if the opportunity involves a partnership or lease agreement where such certification is required. It confirms the legal standing and authority of the parties involved in the lease.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for Corporate/LLC entities, related to Lease No. DACA675_00___00. It is a form to be completed by an authorized representative of a corporation or LLC.

• The form requires the name and title of the signatory.
• It certifies that the signatory is the Secretary/Principal of the corporation or LLC.
• It confirms that the signatory is named as the Lessor in an attached lease.
• It verifies that the signatory signed the lease on behalf of the corporation or LLC, with the authority of its governing body and within its granted powers.
• Fields are provided for the date and the corporate seal.

Bidders may be required to complete and submit this form as part of their proposal or contract execution, particularly if the opportunity involves leasing or corporate entities acting as lessors. It serves to validate the legal authority of the signing party for the corporation or LLC.