DACA675260009200 - United States Army Corps of Engineers (USACE) seeks to lease approximately 1,416 gross square feet of retail space in Vancouver, Washington for an Armed Forces Career Center (Military Recruiting Office) Notice ID: DACA675260009200

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for approximately 1,416 Gross Square Feet (GSF) of fully-serviced, turnkey lease space in Vancouver, WA. The government is seeking space for recruiting purposes.

• Approximately 1,416 GSF with a minimum of 1,180 Net Square Feet (NSF).

• Fully serviced lease including rent, janitorial services, utilities, and parking.

• 24-hour unrestricted access to the leased space.

• Availability of communications infrastructure (DSL, T1, or satellite).

• Direct access to a secondary exterior exit door from the leased space, or installation of one prior to occupancy.

• 24-hour lighted parking for three (3) government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Compliance with accessibility, fire protection, and life safety requirements.

• No known hazardous conditions or recognized environmental conditions.

• Environmental Due Diligence, including a Phase I Environmental Site Assessment (ESA), is required.

• Consideration for National Historic Preservation Act requirements.

• No asbestos-containing materials (ACM) are desired, but offers with ACM may be considered if upgradeable.

• Lease term: Up to five (5) years with termination rights.

• Offers due on or before: March 13, 2026, by 11:59 p.m. PST.

• The lease will be awarded as an operating lease under OMB Circular A-11.

• Proposals must be submitted via email to cenwsre-rfp@usace.army.mil.

• The Lease will be awarded to the responsible Offeror whose proposal represents the best value, with Price and Technical Factors being approximately equal in importance.

• Technical factors include: Location within Delineated Area, Neighborhood, Ease of Access, Location within Building, Parking Availability, Overall Appearance, Compatibility of Adjacent Businesses, Potential for Signs, Floor Plan/Layout, Secondary Egress, and High-Speed Internet.

• No specific set-aside is mentioned.

• Offerors must verify or commit to providing accessibility and fire protection/life safety compliance.

• The RLP includes a Lease form (USACE Recruiting Lease Form L100) and a Proposal to Lease Space form (USACE Recruiting Form 1364).

• Offerors should review the Lease template and submit it with their proposal.

• Government Point of Contact: Tyrrell Tucker, E-mail: Tyrrell.C.Tucker@usace.army.mil, Phone: (206) 666-0294.

Form / Attachment / Pricing Sheet

This document provides a delineated area map, likely for a service or delivery zone related to a government contract opportunity. It visually defines the geographical boundaries relevant to the solicitation.

• A map illustrating the geographical area.
• Textual descriptions defining the boundaries by cardinal directions (North, South, East, West) using street intersections and major roadways (e.g., Interstate 5, Interstate 205).

This map is crucial for bidders to understand the specific geographic scope of the potential contract. It helps in assessing logistical capabilities, resource allocation, and operational feasibility within the defined service area.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit C - General Clauses," outlines the standard contractual terms and conditions that will apply to the acquisition of leasehold interests in real property. It serves as a critical attachment to the main solicitation or contract, detailing the rights and responsibilities of both the Lessor and the Government.

The document is organized into categories of clauses, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by Lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting with debarred, suspended, or proposed for debarment contractors, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, and small business subcontracting plan.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, basic safeguarding of covered contractor information systems, and prohibitions related to certain hardware, software, and services.
• Other: Clauses related to incorporation by reference and specific prohibitions.

This document is highly relevant to potential bidders as it defines the fundamental legal and operational framework of the lease agreement. Bidders must review these clauses to understand their obligations regarding property maintenance, payment terms, default conditions, compliance with laws, and reporting requirements. Familiarity with these general clauses is essential for accurately assessing the risks and requirements associated with the opportunity and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide cost breakdowns for various construction and finishing elements required for a facility. Bidders must fill out this worksheet in its entirety, ensuring all information aligns with the construction specifications provided by the USACE Representative. Failure to do so may result in the rejection of the overall offer.

The worksheet categorizes costs into the following sections:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restroom, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Porcelain Tile, VCT, Luxury Vinyl Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Fixed Panel Shade(s), Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior and Exterior, including Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items (Overhead and Profit, Insurance, Tax, Lessor Management)

Each category includes fields for Quantity, Price Each, and Sub-Total. A Grand Total is calculated at the end.

This worksheet is critical for bidders to accurately price their proposals according to the government's specified construction requirements. It dictates the format for cost submission and ensures all necessary components are considered. Bidders must carefully review the construction specifications appendix and populate this worksheet accordingly to ensure compliance and avoid offer rejection.

Form / Attachment / Pricing Sheet

This document, Exhibit "G", requires the Lessor (the entity offering the property for lease) to provide representations and certifications related to ownership, taxpayer identification, small business status, previous contracts, affirmative action compliance, and System for Award Management (SAM) registration. It is a mandatory form for potential lessors to complete as part of the solicitation process.

• Ownership: Lessor must certify they are the rightful owner and have the legal right to lease the property.
• Taxpayer Identification: Requires the Lessor's Taxpayer Identification Number (TIN) and type of organization.
• Small Business Representations: Lessor must represent their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, and HUBZone small business, if applicable.
• Previous Contracts & Compliance: Lessor must indicate participation in previous contracts subject to Equal Opportunity clauses and if compliance reports have been filed.
• Affirmative Action Compliance: Lessor must confirm the development and availability of affirmative action programs.
• System Award Management (SAM) Registration: Lessor must certify they are registered in the SAM database, which is a mandatory requirement for award. Instructions are provided for obtaining a DUNS number and registering in SAM.

This document is critical for any entity wishing to lease property to the Government. Bidders must accurately complete all sections to demonstrate eligibility and compliance with federal requirements. Failure to register in SAM or provide accurate information can prevent award. The representations made in this exhibit will be used by the Government to verify the Lessor's qualifications and compliance status.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the signatory is the owner of the property and that their agent is legally authorized to sign leases, collect payments, and manage all matters related to a lease agreement with the Government for the specified property.

• Certification of property ownership.
• Confirmation of the agent's authority to sign leases and amendments.
• Authorization for the agent to collect moneys due.
• Grant of authority for the agent to manage maintenance and sign releases of obligations.
• Signature blocks for the owner, printed name, and title.

This form is likely required for property owners or their authorized agents who are responding to an opportunity to lease property to the Government. It establishes the legal authority of the individual signing lease documents on behalf of the property owner.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit A - Rental Proposal Worksheet," is a form used by potential offerors to submit rental proposals for space to the United States Army Corps of Engineers, Seattle District. It collects detailed financial and property information required for lease consideration.

• Building Information: Name, Address, Date Constructed, Year and Type of Last Major Renovation.
• Space Details: Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space (with an option to indicate if a floor/building plan is attached).
• Cost Breakdown: Fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. A total cost field is also included.
• Owner/Agent Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent contact details.
• Authorization: Signature, Printed Name, Title, and Date of the Owner or Authorized Agent.
• Remarks: A section for any additional remarks or conditions.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and notes on overnight government parking spaces.

This worksheet is critical for bidders to accurately detail their proposed rental costs and property specifications. It requires bidders to itemize all associated costs for the space being offered. Bidders must also ensure they have attached necessary supporting documents like proof of ownership and a floor plan if indicated. Note 2 emphasizes the requirement for SAM registration, which bidders should address if not already registered.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the Government.

• Lease Identification: U.S. Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor and the Government (acting through the U.S. Army Corps of Engineers).
• Premises Description: Includes the address and rentable square footage of the leased space.
• Lease Term: Specifies the beginning date and duration of the lease (e.g., Five (5) Years).
• Rent and Consideration: Details the annual and monthly rent, payment method (EFT), and Lessor's obligations.
• Lessor's Responsibilities: Covers maintenance, utilities, HVAC, fire protection, janitorial services, and other obligations.
• Government's Rights: Includes rights of access, termination rights, and requirements for alterations.
• Incorporated Documents: Lists exhibits and other documents made part of the lease (e.g., Floor Plan, General Clauses, Construction Specifications).
• General Terms and Conditions: Addresses definitions, authorized representatives, fire and casualty damage, default, and disputes.
• Construction Specifications: Outlines requirements for work performance, materials, quality, and safety.

This document is crucial for any potential lessor looking to lease property to the U.S. Army Corps of Engineers. It details the specific requirements, responsibilities, and terms that a lessor must adhere to. Bidders should review this form to understand the scope of work, performance standards, and contractual obligations involved in leasing space to the government.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit D - Construction Specifications," outlines the general standards and specific requirements for construction and security within leased military recruiting facilities. It details various aspects of the build-out, including:

• General Guidance: Requirements for compliance with specific military standards, approval processes for deviations, and adherence to laws like the 2019 NDAA regarding prohibited telecommunications products.
• Drawings, Plans, and Permits: Lessor's responsibility for obtaining permits, developing AE drawings, and coordinating with the COE.
• Codes and Standards: Compliance with Federal, State, and local construction standards, with an emphasis on Energy Star labeled components.
• Mechanical, Electrical, Plumbing (MEP): Detailed specifications for HVAC systems, electrical distribution, plumbing, and lighting.
• Security Applications: Requirements for Video Intercom Entry Control (EC) and CCTV/NVR systems, including installation, configuration, and training.
• Architectural Finishes: Specifications for ceilings, walls, flooring, doors, windows, and hardware.
• Signage: Requirements for exterior and interior signage, including branding and materials.
• Military Service Specific Standards: Appendices detailing specific requirements for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard.

This document is crucial for bidders as it defines the comprehensive scope of work, technical specifications, materials, and compliance requirements for the construction and outfitting of military recruiting facilities. Understanding these specifications is essential for accurate bidding, proposal development, and successful project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Work Statement (PWS) for janitorial services for U.S. Army Corps of Engineers leased spaces, establishing the government's minimum acceptable standards.

• The contractor shall provide all management, supervision, personnel, equipment, tools, supplies, materials, and transportation necessary for janitorial services in designated spaces, including offices, restrooms, common areas, and storage rooms.

• Services include regular cleaning (daily, weekly, monthly, quarterly, semi-annual, annual), periodic cleaning (e.g., carpet cleaning, high dusting, exterior/interior glass cleaning), and emergency cleaning.

• A Quality Control Program (QCP) must be established and maintained, including an inspection system and Janitorial Service Checklist.

• Performance will be evaluated based on schedule adherence, quality levels (Satisfactory, Marginal, Unsatisfactory, Insufficient), and customer feedback.

• Deductions may be made for unsatisfactory performance, no-shows, or defective services.

• Staff must be able to read, write, speak, and understand English and physically complete tasks.

• Services are to be performed during regular government working hours (8:00 a.m. - 4:00 p.m., Monday-Friday), unless otherwise scheduled or for specific tasks like carpet cleaning.

• No keys, passwords, or PINs will be provided to contractors.

• Use of environmentally friendly products and EPA-registered disinfectants (minimum 70% alcohol solutions) is required.

• All personnel must have a valid government-issued photo ID and undergo background checks.

• Contractor must provide all necessary equipment and supplies, including 100% recycled trash can liners and environmentally friendly cleaning agents.

• HVAC filters must be MERV 8 or higher.

• Specific certifications are required for carpet cleaning (IICRC Master Cleaner).

• Wet floor caution signs must be used when necessary.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the "Lessor's Annual Cost Statement." It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. Bidders should use this form to provide detailed cost breakdowns.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security/Workman's Comp, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires signature, typed name, and title of the owner or legal agent.

This form is crucial for bidders to understand the cost components that constitute the rental consideration for the leased space. It requires a detailed breakdown of expenses related to operating and maintaining the property, which will inform the overall cost of the opportunity and may be used in evaluating proposals or determining fair market value.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Corporate/LLC Certificate, related to Lease No. DACA675_00___00. It serves to certify that the signatory is a Secretary/Principle of the corporation or LLC named as the Lessor in an attached lease, and that they have the authority to sign the lease on behalf of the corporation/LLC.

• Fields for the signatory's name and title.
• A field for the name of the person signing the lease.
• A date field for when the certificate is issued.
• A space for the corporate seal.

Bidders may need to complete and submit this form as part of their proposal or contract execution, particularly if the opportunity involves leasing or requires specific corporate authorization documentation. It ensures that the entity signing on behalf of a corporation or LLC has the proper authority.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675_000__00. It serves to certify the authority of a General Partner to sign a lease on behalf of the partnership.

• The form requires the General Partner (Partner X) to certify their identity and role.
• It also requires certification that another partner (Partner Y), who signed the lease, is also a General Partner with the authority to bind the Partnership.
• Fields are provided for the date and the signature/seal of Partner X.

Bidders may need to complete and submit this form if they are a partnership entering into a lease agreement related to this opportunity. It confirms the legal authority of the signatories to commit the partnership to the lease terms.