DACA675260009500 Armed Forces Recruiting Station Lease, Everett, WA

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit C - General Clauses," outlines the standard general clauses that will be incorporated into a lease agreement for the acquisition of leasehold interests in real property. It serves as a foundational document detailing the terms and conditions governing the relationship between the Lessor and the Government.

This exhibit is a comprehensive list of clauses, categorized as follows:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for award management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, and small business subcontracting plan.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, personal identity verification requirements, and basic safeguarding of covered contractor information systems.
• Prohibitions: Restrictions on contracting for hardware, software, and services developed by specific entities, and prohibitions related to telecommunications and video surveillance services/equipment, and specific applications.
• Other: Incorporation by reference of representations, certifications, and clauses.

This document is critical for potential bidders as it defines the legal and contractual framework of the lease. Bidders must understand these general clauses to assess their obligations, responsibilities, and the terms under which the lease will operate. It impacts risk assessment, operational planning, and compliance requirements. Key areas for bidders to review include performance expectations, payment terms, dispute resolution, labor standards, small business requirements, and cybersecurity mandates.

Form / Attachment / Pricing Sheet

This document is the "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide cost breakdowns for various construction-related categories. Bidders must include all requirements from the construction specifications Appendix provided by the USACE Representative and fill out the worksheet in its entirety to avoid offer rejection.

The worksheet categorizes costs into the following sections:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restrooms, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Porcelain Tile, VCT, Luxury Vinyl Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Fixed Panel Shade(s), Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior, Exterior, Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items (Overhead and Profit, Insurance, Tax, Lessor Management)

Each category includes columns for 'Bid Category', 'Quantity', '$ - Each', 'Sub-Total', and 'Comments'. The worksheet concludes with a 'BID PROPOSAL - GRAND TOTAL' and fields for Offeror POC Name, Company Name, Address, Phone, Email, Date, and Signature.

This worksheet is critical for bidders to accurately price their proposals according to the specified construction requirements. Failure to complete it accurately and comprehensively may lead to disqualification. It guides bidders on the specific cost elements that need to be itemized and submitted.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Work Statement (PWS) for janitorial services for U.S. Army Corps of Engineers leased spaces, establishing the government's minimum acceptable standards.

• The contractor shall provide all management, supervision, personnel, equipment, tools, supplies, materials, and transportation necessary for janitorial services in designated spaces, including offices, restrooms, common areas, and work areas.

• Services include trash removal, vacuuming, hard surface cleaning, high-touch surface cleaning, restroom cleaning, dusting, window cleaning, and specialized services like carpet cleaning and re-lamping.

• A Quality Control Program (QCP) must be established and maintained, including a Janitorial Service Checklist.

• Performance will be evaluated based on adherence to the schedule, quality of work, and customer satisfaction.

• Specific standards are detailed for each service item, including frequency and methods.

• Disinfection requires EPA-approved disinfectants or alcohol solutions with at least 70% alcohol.

• Services are to be performed during regular government working hours (8:00 a.m. - 4:00 p.m., Monday-Friday), unless otherwise specified (e.g., carpet cleaning).

• The PWS applies to all designated leased spaces managed by the Real Estate POC.

• Contractors and personnel must have government-issued photo identification.

• Background checks are required for all personnel.

• Staff must be able to read, write, speak, and understand English.

• The contractor must use environmentally friendly products and recycled materials where possible.

• No keys, passwords, or PINs will be provided to contractors.

• The contractor is responsible for providing all necessary equipment and supplies.

• Payment deductions may occur for unsatisfactory performance or no-shows.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Corporate/LLC Certificate, related to Lease No. DACA675_00___00. It is intended to be completed by an authorized representative of a corporation or LLC to certify their authority to sign a lease agreement.

• Requires the name and title of the certifying individual.
• Requires the name of the corporation or LLC.
• Requires the name of the person who signed the lease on behalf of the corporation or LLC.
• Requires certification that the signatory was authorized by the governing body and acted within the scope of corporate/LLC powers.
• Includes a field for the date and a space for a corporate seal.

Bidders may be required to complete and submit this form as part of their proposal or contract execution, particularly if they are a corporation or LLC entering into a lease agreement related to this opportunity. It verifies the legal authority of the signing party.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for a fully serviced lease. The government is seeking approximately 5,630 Gross Square Feet (GSF) with a minimum of 3,680 Net Square Feet (NSF) of space in Everett, Washington.

• Space Size: Approximately 5,630 GSF / 3,680 NSF.

• Lease Term: Up to five (5) years with termination rights.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of communications infrastructure (DSL, T1, or satellite).
  • Direct access to a secondary exterior exit door.
  • 24-hour lighted parking for fifteen (15) government vehicles and adequate parking for privately owned vehicles.

• Delineated Area: Bounded by Everett Ave / HWY 2 (North), 128th Street SW (South), Interstate 1-5 (East), and Airport Road (West) in Everett, Washington.

• Fully Serviced Lease: Rent covers all operating costs, real estate taxes, and insurance. Lessor is responsible for design and build-out of alterations.

• Environmental Considerations: No known hazardous conditions. Phase I Environmental Site Assessment (ESA) required. Compliance with National Environmental Policy Act (NEPA) and National Historic Preservation Act (NHPA) requirements is necessary.

• Asbestos: Space should be free of asbestos-containing materials (ACM) or have ACM in a stable matrix. If ACM is present, an asbestos-related management plan is required.

• Contract Type: Fully serviced, turnkey lease.

• Period of Performance: Up to five (5) years.

• Estimated Value: Not explicitly stated, but proposals will be evaluated on price and technical factors.

• Submission Deadline: Offers are due on or before March 25, 2026, by 11:59 p.m. PST.

• Submission Method: Proposals must be submitted via email to cenwsre-rfp@usace.army.mil. The email subject line must include the RLP Number (DACA675260009500).

• Evaluation Criteria: Award will be made to the Offeror whose proposal is most advantageous to the Government, considering a combination of Price and Technical Factors (approximately equal importance).

  • Price: Best rental consideration, including rent, janitorial services, utilities, parking, and construction costs.
  • Technical Factors: Location within delineated area, neighborhood, ease of access, location within building, parking availability, building appearance, compatibility of adjacent businesses, potential for signs, floor plan/layout, secondary egress, and high-speed internet availability.

• Offers must be compliant with operating lease limitations as per OMB Circular A-11.

• Accessibility and Fire Protection/Life Safety requirements must be met or proposed for completion prior to acceptance.

• The RLP includes several attached documents: Rental Proposal Worksheet (Exhibit A), Sample Lease (Exhibit B), General Clauses (Exhibit C), and Construction and Security Specifications (Exhibit D), among others.

• Offerors must review the Lease form (USACE Recruiting Lease Form L100) and submit the USACE Proposal to Lease Space (USACE Recruiting Form 1364).

• Government Point of Contact: Kurtis Nold, (206) 743-2182, kurtis.a.nold@usace.army.mil.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease Form (L100) used by the U.S. Army Corps of Engineers (USACE) for leasing property. It outlines the terms and conditions of a lease agreement between a Lessor and the Government.

• Lease Identification: U.S. Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor and the Government (acting through USACE).
• Premises Description: Refers to specific property details and floor plans (Exhibit A).
• Lease Term: Defines the beginning date and duration of the lease, with provisions for termination rights and contingent upon annually appropriated funds.
• Rent and Consideration: Specifies the annual and monthly rent, payment method (EFT), and Lessor's obligations.
• Lessor's Obligations: Includes providing tenantable premises, maintenance, utilities (electricity, gas, heating oil, water, sanitary sewer, trash removal, high-speed internet, phone service, power for signage), common area maintenance, repairs, HVAC systems, pest control, snow removal, janitorial services, etc.
• Government's Rights: Includes access, right to post rules, right to make alterations, termination rights.
• Incorporated Documents: Lists attached exhibits such as Floor Plan, Site/Parking Plan, General Clauses, Janitorial Specifications, Construction and Security Specifications, etc.
• General Terms and Conditions: Covers definitions, authorized representatives, alterations, fire and casualty damage, default by Lessor, maintenance, integrated agreement, compliance with laws, waiver of restoration, change of ownership, emergency maintenance, gratuities, contingent fees, damages, and lessor insurance.
• Construction Specifications/Alterations: Details requirements for work performance, existing materials, wood products, adhesives, sealants, quality and appearance, means of egress, demolition, accessibility, insulation, HVAC, floor load, floor covering, mechanical/electrical/plumbing, telecommunications, environmental policy, historic preservation, building directory, elevators, indoor air quality, fire alarm systems, and sprinkler systems.
• Design, Construction, and Post Award Activities: Outlines construction schedules, inspections, access, acceptance, as-built drawings, seismic retrofit, and progress reports.
• Utilities, Services, and Obligations: Further details on provision of services, utilities, HVAC, maintenance, onsite management, and indoor air quality.
• Disputes: Outlines the process for resolving disputes.

This document is crucial for potential Lessors to understand the full scope of requirements, responsibilities, and obligations associated with leasing property to the U.S. Government. It details the technical, safety, and operational standards the property must meet, as well as the contractual terms and conditions. Bidders must review this document thoroughly to determine their ability to meet all specified requirements and to accurately price their proposals.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit D - Construction Specifications 25.pdf", outlines the General Standards (GS) for construction and security specifications for military recruiting facilities. It details requirements for drawings, permits, codes, materials, mechanical systems (HVAC, plumbing), electrical systems, finishes, doors, windows, hardware, and security applications (CCTV, intercom).

• General Guidance: Outlines responsibilities for permits, drawings, and adherence to approved floor plans.
• Materials & Finishes: Specifies requirements for paint, flooring, walls, ceilings, and restroom fixtures.
• Systems: Details requirements for HVAC, plumbing, electrical, communications, and security systems (Video Intercom Entry Control, CCTV/NVR).
• Specific Military Service Attachments: References detailed specifications for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard.
• Enclosures: Includes diagrams and detailed specifications for various components like wiring, security boards, paint schedules, and graphics.

This document is crucial for bidders as it defines the technical specifications and standards for the construction and outfitting of military recruiting facilities. It details all the requirements for materials, systems, and finishes that must be incorporated into any proposed construction or renovation. Understanding these specifications is essential for accurately bidding on opportunities related to these facilities and ensuring compliance with government standards.

Form / Attachment / Pricing Sheet

This document, Exhibit "G", contains Representations and Certifications that potential bidders must complete and submit as part of their offer. It requires the Offeror to provide information regarding ownership, taxpayer identification, and various small business program representations.

• Ownership: Lessor certifies legal ownership and right to lease the property.
• Taxpayer Identification: Requires Offeror's TIN and type of organization (sole proprietorship, corporate entity, etc.).
• Small Business Program Representations: Includes certifications related to:
  • Small business concern status
  • Small disadvantaged business concern status
  • Women-owned small business concern status
  • Veteran-owned small business concern status
  • Service-disabled veteran-owned small business concern status
  • HUBZone small business concern status
• Previous Contracts and Compliance Reports: Inquiries about participation in previous Equal Opportunity clause contracts and filing of compliance reports.
• Affirmative Action Compliance: Requires representation on the development of affirmative action programs.
• System Award Management (SAM) Database Registration: Mandates registration in the SAM database, including DUNS number, prior to award, during performance, and through final payment. It outlines the process for obtaining a DUNS number and the information required for SAM registration.

Bidders must carefully review and accurately complete all sections of this exhibit to ensure compliance with solicitation requirements. Failure to register in the SAM database or provide accurate representations may result in the Government proceeding with award to another Offeror. The information provided here is critical for determining eligibility and compliance with small business set-aside requirements, if applicable.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. This information helps the government determine fair market value for leased space.

• Section I: Estimated Annual Cost of Services and Utilities: Details costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services. Bidders must provide estimates for the entire building and specifically for the government-leased area.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Covers real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management costs.
• Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

This form requires potential lessors to itemize and estimate their annual costs associated with providing services and utilities, as well as ownership costs, for the leased space. This detailed breakdown is crucial for preparing a competitive proposal and demonstrating the basis for their proposed rental rates. Bidders must carefully review the instructions and accurately complete all relevant sections to support their offer.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675___000__00. It serves to certify the authority of a General Partner to bind the Partnership in matters related to the lease.

• Partnership Certificate: A statement by one General Partner (Partner X) certifying their role and the authority of another General Partner (Partner Y) who signed the lease.
• Authority Confirmation: Explicitly states that Partner Y is a General Partner and has the authority to bind the Partnership as per the Partnership Agreement.
• Signature Fields: Includes spaces for the date, the signature of Partner X, and a seal.

Bidders may need to complete and submit this form as part of their proposal or contract execution if the opportunity involves a partnership structure and requires formal authorization for lease-related agreements. It ensures that the individuals signing on behalf of a partnership have the legal authority to do so.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the signatory is the owner of the property and that their agent is legally authorized to sign leases and manage all related matters pertaining to a lease with the Government.

• Certification of property ownership.
• Confirmation of the agent's authority to sign leases, bind the owner, collect payments, manage maintenance, and handle all other obligations related to the lease.
• Signature blocks for the owner, printed name, and title.

Bidders responding to an opportunity that requires property leasing will likely need to submit this form. It confirms that the individual signing the lease agreement on behalf of the property owner has the legal authority to do so. This ensures the validity of the lease agreement from the owner's perspective.

Form / Attachment / Pricing Sheet

This document, "Rental Proposal Worksheet" (USACE RECRUITING FORM 1364), is a form used by potential offerors to submit proposals for leasing property to the U.S. Army Corps of Engineers, Seattle District. It collects detailed information about the property being offered for lease.

• Property Details: Building Name, Address, Date Constructed, Year and Type of Last Major Renovation, Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space.
• Cost Breakdown: Includes fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. A total cost field is also present.
• Owner/Agent Information: Fields for Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent details.
• Signature and Remarks: A section for signature by the owner or authorized agent, name, title, date, and a space for additional remarks or conditions.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and requirements for overnight government parking spaces.

This form is essential for any entity wishing to offer property for lease to the U.S. Army Corps of Engineers. Bidders must accurately complete all sections to provide a comprehensive proposal. It outlines the specific financial and property details the government requires for evaluation. Note 2 emphasizes the need for SAM registration for award consideration.